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Project Assistant (GS-4)

The Hague (Netherlands)

  • Organization: OPCW - Organisation for the Prohibition of Chemical Weapons
  • Location: The Hague (Netherlands)
  • Grade: Administrative Services and Support - Generally no need for Higher Education - Administrative support
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2020-11-28

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About Us





The Organisation for the Prohibition of Chemical Weapons is the implementing body for the Chemical Weapons Convention, which entered into force on 29 April 1997. The OPCW, with its 193 Member States, oversees the global endeavor to permanently and verifiably eliminate chemical weapons.



The ultimate aim of the OPCW is to achieve our vision of a world free of chemical weapons in which chemistry is used for peace, progress, and prosperity, and to contribute to international security and stability, general and complete disarmament, and global economic development. Under the OPCW's oversight 96% of the chemical weapons stockpiles declared by possessor States have been verifably destroyed.



The OPCW was awarded the Nobel Peace Prize in 2013 for its extensive efforts to eliminate chemical weapons.



Our mission for a world free of chemical weapons makes people's lives better. Apply to be a part of our team to make the world a better place for all. 


General Information


  • Contract Type
    Fixed-term General Service
  • Grade
    GS4

  • Net Salary
    37,839
  • Closing Date
    28/11/2020


Responsibilities


Job Summary


OPCW is looking for Project Assistant to join Implementation Support Branch.


For this post you will need strong knowledge and experience in providing administrative and secretarial support to the branch in the implementation of its projects and activities. The Project Assistant will support respective Substantive Officers in maintaining contacts with other organizations and subsidiary bodies. What is more, you will act as a focal point in providing information about workshops, seminars, courses and other projects.


The ideal candidate can flourish within a multi-cultural environment, should show integrity, and demonstrate professional competences.


Main Responsibilities


Project Assistant will have the following duties:


  • To provide administrative assistance in the organizing activities and events;

  • Liaise with relevant internal units and State Parties in order to coordinate necessary actions;

  • Act as s focal point relating to information about workshops, seminars, courses, etc.;

  • To prepare and to manage documentation;

  • To provide logistical information and support;

  • To provide administrative support and coordination in different settings and arrangements.

 


To view the complete job outline please click here :


Qualifications and Experience


Education


Essential:


High school diploma or equivalent diploma of secondary education.


Knowledge and Experience


Essential: 


  • At least three years’ experience of providing administrative and clerical support for project activities in a multicultural environment, with ability to interact and communicate with different target groups;

  • Knowledge and experience in providing administrative support for different implementing modalities of capacity building activities, with practical experience in  supporting/coordinating organization of on-line/remote events;

  • Demonstrated experience in a customer-servicing role, with ability to liaise and negotiate for expected results;

  • Practical experience in documentation, information/data management, archive and search engine in support of project administration.

 


Desirable: 


  • Previous work experience within a multilateral, international organisation would be an asset;

  • Experience in dealing with different internal and external stakeholders in project administration is highly desirable.

Skills and Competencies


  • Computer literacy (MS Office applications, MS Teams and IT related applications/platforms) for event management;

  • Ability to plan, organise and manage conflicting priorities;

  • Tact, accuracy, discretion and respect for confidentiality;

  • Excellent communication skills;

  • Ability to draft in a clear and concise manner;

  • Strong problem-solving skills;

  • Good inter-personal skills;

  • Ability to work harmoniously in a multi-cultural environment and independently with minimum supervision.

Languages


Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.


Additional Information


Staff members in the General Services category are normally recruited and paid on a local basis.



This appointment is for the duration of two years, with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.



The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.



Only applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.



Applications from qualified female candidates are strongly encouraged.



General Terms and Conditions


 



Important notice for applicants who are currently insured under the Dutch Social Security system


Although headquartered in the Netherlands, the OPCW is not a regular Dutch employer but a public international organisation with its own special status. Please be advised that if you are currently insured under the Dutch Social Security system, you will be excluded from this system as a staff member of the OPCW. You will consequently be insured under the organisation’s system. The above also applies to your dependents unless they are employed by a regular Dutch employer, they are self-employed in the Netherlands, or are receiving Dutch social security payments.


Please refer to the website of the Ministry of Social Affairs and Employment for more information about the possible consequences for you and your dependents, such as exclusion from ‘AWBZ’ and ‘Zorgverzekeringswet’ coverage: ‘Werken bij een internationale organisatie’.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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