Human Resources Officer in the area of Personnel Administration
The future jobholder will report directly to the Head of HRU while working under the supervision of the head of the Personnel Administration Sector. The main duties include: • Ensuring the correct application of the EU Staff Regulations of Officials and Conditions of employment of Other Servants of the European Communities (‘SR’ and ‘CEOS’) as well as relevant General implementing provisions, policies, strategies and procedures; • Acting as a business partner with eu-LISA functions in providing to staff support in administrative management of entitlements and benefits for staff (establishment and follow-up of employment contracts, individual rights, payroll, administration of personnel files and HR databases) in accordance with the SR and CEOS as well as relevant implementing rules with a service-oriented focus; • Coordinating and contributing to designing and implementation of HR policies, rules, procedures and guidelines, in the area of personnel administration; • Establishing and ensuring the completeness of HR and personnel files, assuring the confidentiality and discretion of personal information in accordance with the rules on personal data protection; • Acting as a focal point for staff in relation to HR issues; • Assisting in the planning, monitoring and reporting of the utilisation of Agency`s budgetary resources related to the areas of responsibility; • Contributing to integration of newly-recruited staff and assisting in administrative procedures for staff leaving the Agency; • Contributing to the design, testing and implementation of HR IT applications and tools (e.g. SYSPER, i-Learn etc.); • Maintaining accurate staff records concerning HR administration, consolidating the statistics, preparing reports, analysis and presentations; • Ensuring timely communication to the staff on relevant HR topics, contributing to the awareness sessions of staff members; • Contributing to the exchange of HR practices between eu-LISA and other EU agencies, and the European Commission; • Developing an understanding of the business needs in the Agency and contributing proactively in suggesting business solutions, methods and tools. The HR Officer may be required to contribute in other areas of the work of the eu-LISA, according to needs and priorities of the Agency.