Senior Officer - BHA (OFDA) Grants Compliance

Job Title:

Senior Officer - BHA (OFDA) Grants Compliance

Department/ Program:

Grants

Work Location:

IRC-Bangladesh, Cox’s Bazar Office

Line Manager:

Senior Grants Manager

Grade:

8A

Program Brief

Founded in 1933, International Rescue Committee (IRC) is one of the world’s leading agencies working in post-conflict and development contexts, supporting communities in over 40 fragile, failed and developing states. In this capacity, we work to restore safety, dignity and hope to millions who are uprooted, struggling to endure and wishing to advance on a path of development.

IRC has been present in Bangladesh since 2017 and obtained registration with the NGOAB in March 2018. Since IRC obtained registration in March 2018, it has moved quickly to expand its integrated emergency health and protection response through both direct and partner-based programming focused on primary healthcare, women’s protection and empowerment, sexual and reproductive health, gender-based violence and child protection. Through 2018, the IRC’s response strategy will primarily target Rohingya refugees in Cox’s Bazar, while meeting the significant needs in both refugee and host populations, as already existing vulnerabilities are compounded with cyclical monsoon and cyclone seasons that impose additional threats to the lives and protection of those refugees as well as vulnerable host populations. IRC is growing its programming to cover education and livelihoods/DRR, as well as its geographic foot print in the host community and to other parts of the country.

Purpose of the Role

IRC together with its two national partners is ready to start an 8 month, multi sector project with financial support of Bureau of Humanitarian Assistance (BHA; formerly OFDA) to deliver Health, WASH, and Protection services for Rohingya Refugees and vulnerable host communities in Cox’s Bazar, Bangladesh.

Under the direct supervision of the Senior Grants Manager, the Senior Officer - BHA Grants Compliance will be responsible for supporting on administrative contractual processes and ensuring adherence to IRC and donor compliance.

The position will be responsible for ensuring effective use of internal systems and processes for donor contract management. (S)He will work closely with the IRC’s finance team on issues such as tax exemption, and with the partnerships function ensuring partner compliance with BHA regulation.

Highlights of Key Responsibilities

·Maintain updated records for the BHA award in the IRC’s filing system and online opportunity tracking system (OTIS)

·Develop a BHA compliance checklist and review the document based on the checklist as and when required for both the IRC and its partners

·Provide efficient and effective contract management support to country, providing direct contract-management support if and where required

·Support the Senior Grants Manager with collating and developing information for Grant Review Meetings including mini refresher trainings on BHA compliance where necessary

·Support the Senior Grants Manager in responding to compliance queries from program, finance, operations and Monitoring, Evaluation, Accountability and Learning teams

·Provide administrative support on facilitating authorization and sign-off processes, payment requests, tax exemption protocol, and information management