National Consultant for preparation of technical specifications for the procurement of geodetic GPS (GNSS) receivers

Background

NOTE: Signed Offeror’s Letter to UNDP Confirming Interest and Availability - https://www.ba.undp.org/content/dam/bosnia_and_herzegovina/docs/Operations/Jobs/Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx - Letter to UNDP Confirming Interest and Availability.docx - to be sent to e-mail ba.shared.hr@undp.org with Subject: Job ID 95122.

Financed by the Government of Switzerland and implemented by the United Nations Development Programme (UNDP), the Municipal Environmental and Economic Governance (MEG) Project is a 12-year intervention launched in 2016, in the domain of local governance in Bosnia and Herzegovina. The Project’s overall goal is defined as follows: Local governments (LGs), assigned with appropriate competences and finances, have improved their democratic governance, apply sound public policy and performance management systems, and provide public services in an inclusive, effective and efficient manner, particularly those related to economic and environmental sectors. The expected concrete improvements the Project will contribute to are clustered in three outcomes, as follows:

• Outcome 1: Supported local governments apply effective development management systems characterized by stronger oversight of the legislative and greater accountability towards the citizens.
• Outcome 2: Citizens and businesses in target localities benefit from good quality services provided by LGs in the economic and environmental sectors.
• Outcome 3: Improved regulatory framework at higher and local government levels.

The Project’s territorial focus is on the North-West part of the country (including Una-Sana Canton and Prijedor region) and the North-East region (the wider Doboj-Tuzla area), covering 18 partner LGs: Bihac, Bosanska Krupa, Cazin, Doboj, Gracanica, Gradacac, Gradiška, Kalesija, Kostajnica, Kozarska Dubica, Prijedor, Prnjavor, Sanski Most, Tešanj, Teslic, Tuzla, Velika Kladuša and Žepce.

The Project is implemented in partnership with the Ministry of Foreign Trade and Economic Relations of Bosnia and Herzegovina, the Ministry of Development, Entrepreneurship and Crafts of the Federation of Bosnia and Herzegovina (FBiH), the FBiH Ministry of Agriculture, Water Management and Forestry, the Ministry for Administration and Local Self-Government of Republika Srpska (RS), the RS Ministry of Agriculture, Forestry and Water Management and both entity Associations of Municipalities and Cities (AMCs).

This activity will take place within the local government component of the Project, which aims to achieve significant improvements in the performance of partner LGs across the MEG community.

The purpose of this consultancy is to support the process of preparation of technical specifications for procurement of geodetic GPS (GNSS) receivers for MEG partner LGs, and to provide the MEG Project team with the necessary technical insights and advice during the procurement process.

Duties and Responsibilities

Task 1 – Preparation of technical specifications for geodetic GPS (GNSS) receivers

The Consultant will prepare technical specifications for procurement of geodetic GPS (GNSS) receivers, to be  procured and delivered by the MEG project for partner LGs. In the process, the Consultant will be required to conduct a desk review of the needs-assessment reports done specifically in urban/geodetic/cadaster departments of MEG project partner LGs.

Following the desk review and the further guidance by the MEG project, the Consultant will be expected to prepare detailed technical specifications that correspond to the current and expressed needs of partner LGs. This technical document will ensure that required equipment specifications are designed generically enough so as to enable the MEG project to complete a competitive procurement process.

It is envisaged that this task will be delivered by 20 November 2020 and the level of effort will not exceed 4 expert days.

Task 2 – Provide technical advice and support to the Project team in the procurements process

The Consultant will provide hands-on technical advice and support to the MEG Project team during all relevant stages of the procurement process as needed, but primarily during the technical evaluation of received bids. The Consultant is expected to provide his/her technical expertise and support to the MEG Project team in a constructive and timely manner.

More specifically, the Consultant is to provide a detailed analysis and review of the parts of the technical documents received from bidders and assist the Project team in the evaluation of the bids. The Consultant is expected to prepare a brief written report on the strengths and weakness of each bid.

It is envisaged that this task will be delivered by 15 December 2020 and the level of effort will not exceed 4 expert days.

Methodological Considerations

The Consultant is expected to work in close cooperation with the MEG Project team. The work can be done as home-based, with periodic online communication and meetings with MEG Project team.

Deliverables/outputs

#	Deliverables / Outputs	# of Days per Task	Due Date	Percentage
1.	Task 1: Preparation of technical specifications for geodetic GPS (GNSS) receivers• Conducted desk review of needs-assessment reports• Designed detailed technical specifications that correspond to the current needs of the partner LGs and designed to enable a competitive procurement process.• Technical specification accepted by the MEG Project.	4	20 November 2020	50%
2.	Task 2: Provide technical advice and support to the Project team in the procurements process• Provided hands-on technical advice and support to the Project team during all relevant stages of the procurement process.• Provided an analysis report, based on a detailed review of technical proposals and documents received from the bidders, focusing on the strengths and weakness of each proposal.	4	15 December 2020	50%

Competencies

a. Corporate Responsibility and Teamwork:

• Demonstrates commitment to UNDP’s mission, vision and values;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Plans, prioritizes and delivers tasks on time;
• Strives for and promotes excellence in performance continually;
• Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others;
• Generates ideas and seizes opportunities to support corporate strategic objectives.

b. People Skills:

• Recognizes and responds appropriately to the ideas, interests, and concerns of others;
• Ensures others’ understanding of, involvement in, and adaptation to a change process.

c. Results-Orientation:

• Plans and procedures quality results to meet established goals.

d. Communication:

• Technical writing skills, formulates written information clearly and persuasively;
• Strong communication skills;
• Shares information openly with co-workers and partners while using discretion to protect confidences;
• Presents information in a clear and articulate manner.

e. Job Knowledge and Expertise:

• Strong analytical skills;
• Demonstrates substantive knowledge of database-system application design and development;
• Theoretical knowledge and practical experience in the area of system analysis;

Required Skills and Experience

Academic Qualifications/Education:

• University degree in geodesy, mechanical sciences and similar technical areas.

Experience:

• Minimum of 5 years of relevant practical experience, i.e. proven record of employment in positions requiring use and application of geodetic GPS (GNSS) receivers;
• Minimum 2 years of experience of working on municipal geodetic projects requiring use of geodetic GPS (GNSS) receivers, either as a municipal employee or as an external contractor.

Languages Requirements:

• Fluency in official languages in BiH; excellent knowledge of English.  

Longlisting/Shortlisting Criteria

Qualifications as stated in the ToR

Criteria:	Points
Relevant Education (University degree in geodesy, mechanical sciences and similar technical areas).	max 10 points (6 points allocated for BA/BSc degree; + 2 points for MSc/MA; + up to 2 points for PhD).
Relevant professional experience (minimum 5 years)	max 15 points
Knowledge of English and languages of BiH people	max 5 points

Technical Evaluation Criteria

Criteria:	Points
Rating based on Qualifications	30%
Minimum of 5 years of relevant practical experience, i.e. proven record of employment in positions requiring use and application of geodetic GPS (GNSS) receivers	35%
Minimum 2 years of experience of working on municipal geodetic projects requiring use of geodetic GPS (GNSS) receivers, either as a municipal employee or as an external contractor	35%

Evaluation

Individual  will be evaluated based on the following methodology:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the candidate whose offer has been evaluated and determined as:a) responsive/compliant/acceptable, andb) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

• * Technical Criteria weight-70%
• * Financial Criteria weight- 30%

Interested candidated must submit the following documents/information to demonstrate their qualifications:

• Cover Letter;

Please scan all above mentioned documents and upload as one attachment only online through this website.

Note:

• For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.
• Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.