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Team Leader Safeguards Asset Management Team(P4)

Vienna (Austria)

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna (Austria)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Nuclear Technology
    • Technology, Electronics and Mechanics
    • Monitoring and Evaluation
    • Security policy
    • Procurement
    • Logistics
    • Operations and Administrations
    • Supply Chain
    • Social Affairs
    • Banking and Finance
    • Managerial positions
  • Closing Date: 2020-12-24

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Organizational Setting

The Department of Safeguards (SG) is the organizational hub for the implementation of IAEA safeguards. The IAEA implements nuclear verification activities for over 180 States in accordance with their safeguards agreements. The main objective of the Department is to maintain and further develop an effective and efficient verification system in order to draw independent, impartial and timely safeguards conclusions, thus providing credible assurances to the international community that States are in compliance with their safeguards obligations. Safeguards activities are undertaken within a dynamic and technically complex environment including advanced nuclear fuel cycle facilities and complemented by the political and cultural diversity of the countries.

The Department of Safeguards consists of six Divisions\: three Operations Divisions for the implementation of verification activities around the world; three Technical Divisions (Division of Concepts and Planning, Division of Information Management, and Division of Technical and Scientific Services); and three Offices (the Office for Verification in Iran, the Office of Safeguards Analytical Services and the Office of Information and Communication Services).


The Division of Technical and Scientific Services (SGTS) is responsible for measurement systems applied in safeguards verification activities, containment and surveillance techniques and all verification logistics.

The Verification Logistics Section consists of the Safeguards Asset Management Team and the Equipment Handling and Storage Team. The Section provides the Department with support and services in connection with safeguards equipment. These services include asset management, receipt, shipment, warehousing, safety (including radiation protection and contamination monitoring), procurement and provision of equipment and supplies. Through the Equipment Service Desk, the Section acts as an interface between the Division and the other Divisions in the Department. The Section is also responsible for the acquisition and analysis of equipment performance data, and equipment usage statistics, and for providing relevant reports.


Main Purpose

As a Team Leader (SG-Safeguards Asset Management) reporting to the Head of the Verification Logistics Section, the incumbent leads the Safeguards Asset Management Team in terms of planning, supervision and implementation of its programmatic activities. The incumbent manages the team in order to maintain and enhance the quality of its services to the Department in line with defined needs and strategic objectives. The Team Leader (SG-Safeguards Asset Management) ensures IPSAS compliance in the unique environment of SG operations which involves\: permanent turnover of significant assets, involving multiple levels of responsibility; global geographical coverage; lack, and in some cases absence, of physical access to Agency property at remote facilities; maintaining the integrity of approaches towards the management of assets controlled for financial reporting purposes and those tracked for operational and statistical reasons.

As a coordinator of the Team's services to the Department, the Team Leader (SG-Safeguards Asset Management) also liaises with safeguards divisions in order to maintain and enhance the quality of these services and to provide software tools to support SG equipment management. She/he provides expert assistance in the review and development of SG equipment management processes and in implementation of associated accounting standards, administrative rules and software applications used Department and Agency-wide for asset management and tracking.


Role

The Team Leader (SG-Safeguards Asset Management) is\: (1) a manager and supervisor, who plans, develops, leads, coordinates, provides expertise and supervises the implementation of activities ensuring that the activities of the Team, are completed in a timely and effective fashion, controlling the progress and the quality of the activities performed and achievement of the expected goals; (2) a technical expert, ensuring innovation in developing concepts and contributing to the development of technical solutions to support SG asset management and the provision of associated technical services; (3) a planner, motivator and implementer of the Team's programmatic activities in such areas as equipment transportation, provision, maintenance and inventory control; and (4) a coordinator managing institutional relationships with other organizational units of the Agency and its external auditors.


Functions / Key Results Expected

  • Provide guidance and technical leadership to a team of technical specialists and technicians, ensuring knowledge and quality management.
  • Lead, advise and manage a reliable and competent team, promoting internal and external collaboration and ensuring through safeguarding impartiality, pursuing learning opportunities, work assignments and recruitment, an efficient balance of skills and resources.
  • Plan the work of the Team, including the establishment of goals, priorities, milestones and performance indicators.
  • Develop and implement IPSAS and Agency-wide financial reporting standards compliant with Departmental policies and procedures for the cradle to grave life cycle of SG fixed assets. Due to the uniqueness of the safeguards asset management environment, this requires particular expertise and often an innovative approach.
  • Develop/modify requirements, ensure development (through outsourcing and/or use of internal departmental resources) of automated IT tools addressing all processes applicable to the management of SG fixed assets.
  • Manage activities related to safeguards equipment performance monitoring, including performance data collection and analysis.
  • Serve as the focal point for communications with external and internal auditors and take responsibility in responding to audit recommendations, including the elaboration of ensuing changes in Departmental policies and procedures.
  • In coordination with technical experts, organize, monitor and control the transportation of SG fixed assets and other items requiring operational tracking.
  • Serve as the Departmental subject matter expert and business process representative in the areas of SG asset management and equipment transportation.

Competencies and Expertise

Core Competencies

Name Definition
 
Communication Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
 
Achieving Results Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.
 
Teamwork Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.
 
Planning and Organizing Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.

 

Functional Competencies

Name Definition
 
Client orientation Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.
 
Judgement/decision making Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.
 
Technical/scientific credibility Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches.

 

Required Expertise

Function Name Expertise Description
     
Management and Programme Analysis Development and Implementation of Management Systems Demonstrated expertise in organizing and improving business processes and in defining and measuring performance indicators in a service-oriented organization.
     
General Services Logistical Support Technical knowledge of equipment requirements, utilization, and logistics, in order to organize efficient equipment preparation, distribution, transportation and disposal.
     
Human Resources Performance Management The ability to adopt a strategic approach, set clearly defined objectives, plan activities/projects and provide others with a clear direction.
     
Management and Programme Analysis Programme Management Expertise in strategic and operational planning, project management, budgeting, allocation of resources, procurement, asset management and logistics.
     
Management and Programme Analysis Resource Mobilization Expertise in organizing and running logistical services involving various safeguards (or similar) instrumentation.

 

Asset Expertise

Function Name Expertise Description
     
Safeguards Nuclear Fuel Cycle/Nuclear Facilities Working knowledge of the nuclear fuel cycle and of safeguards verification activities.

Qualifications, Experience and Language skills

Master's Degree - Advanced university degree in Business Administration, Engineering, Logistics or Applied Sciences.

Minimum 7 years of demonstrated accumulated experience with asset management, transportation, inventory control, collection and analysis of equipment management information.
Demonstrated experience in supervising and leading a team or a project, preferably in an international environment.
Demonstrated experience in project management methods and tools (e.g. PRINCE2).
Demonstrated experience with the specification, design, and operation of asset management applications.
Experience in both the nuclear field and safeguards highly desirable.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $73516 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 36537, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance


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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\:
Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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