WPE Data & Information Management Senior Officer - Kirkuk

BACKGROUND:

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

CONTEXTUAL BACKGROUND:

The IRC established programs in Iraq in 2003 to address the overwhelming needs of displaced people in Iraq and the neighboring countries. Since re-establishing its presence in Iraq in November 2007, the IRC has been assisting thousands of internally displaced families in the northern, central and southern governorates in the sectors of protection, gender-based violence (GBV), education, economic recovery, child Protection and emergency humanitarian assistance. Working in coordination with the humanitarian community in Iraq, the IRC's assistance and emergency programs address the needs of war-affected Iraqi internally displaced persons (IDPs) and include both camp-based and urban-based assistance. IRC operates throughout Iraq, with the main office in Erbil and field offices in, Baghdad, SAD, Kirkuk, Mosul and Mosul.

The IRC is one of only a few international non-governmental organizations (INGO) active in the Gender Based Violence (GBV) sector in Iraq. The IRC's expanding Women's Protection and Empowerment (WPE) program provides both direct service provision (through women's and girls' centers and mobile teams) and technical support to local partner organizations to implement safe spaces and deliver services to women and girls as well as capacity building of local NGOs, government service providers, and other protection actors on GBV related topics. The WPE program is also conducting RSA assessments as needed, in close coordination with other GBV actors and humanitarian agencies.

JOB OVERVIEW/SUMMARY:

The Data Management and Information Sr. Officer is responsible for the development, performance, integrity and security of a Women’s Protection and Empowerment program databases. She/he is expected to perform all sort of database related work including data entry, data clean up, database management, and statistical reporting under the supervision of the WPE Sr. Manager- Quality Assurance.

MAJOR RESPONSIBILITIES:

ØSupport WPE team in documenting and reporting on program and client activities.

ØEnsure forms, databases, and record keeping comply with international and IRC standards of working with GBV survivors and maintain the highest levels of confidentiality.

ØEnter all client, activity, and program related data in a timely and accurate manner using approved databases.

ØDevelop and manage filing system for WPE reports and records.

ØCross check data with hard tools and correct errors.

ØReport any logical error or missing data to relevant staff.

ØCollect completed field forms (i.e. intake forms, field activity reports, etc.) submitted by WPE staff and check forcompleteness before entering.

ØProduce statistical reports using GBVIMS and Excel database for WPE Managers and Senior Officers.

ØEnsure incident report forms and activity reports are collected from the field staff, reviewed for completeness, and entered in timely manner.

ØEnsure the immediate input of data into IRC database.

ØLiaise with M&E unit as needed and submit monthly beneficiary counts & Annual data.

ØPromote the use of WPE field data information in project planning and monitoring activities.

ØMaintain hard copies of reports to be organized in files.

ØGenerate reports on a weekly, monthly and quarterly basis (Statistical & Graphical) only using non-identifiable information.

ØModify existing data tracking sheets and databases according to requirements as led by the WPE Sr. Quality Assurance Manager, and WPE Coordinator.

ØAssist the WPE Sr. Quality Assurance Manager in maintaining Primero data for all Iraq program field sites.

ØConduct Primero trainings and orientations on the use of the system as well as any other technical GBV trainings in WPE field sites.

ØProvide coaching and mentoring sessions to Iraq WPE staff & IRC partner staff in all field sites across Iraq.

ØRepresent IRC programming in all GBVIMS coordination meetings

ØSubmit the monthly consolidated data to the GBVIMS taskforce focal point per GBVIMS taskforce requirements and guidelines.

ØEnsure data security and accuracy of data entry.

ØMaintain the entered data and ensure that data can be tracked / reconciled easily, in accordance with IRC policies and protocols. Summarize the entered data in the form of statistical reports as appropriate.

ØTest databases, correct errors, clean up data and make necessary modifications.

ØEnsure compliance with IRC IT security procedures and measures to safeguard information in computer files against accidental or unauthorized damage, modification or disclosure.

ØWork with IT department to develop and control user access permissions for each segment of database according to program management specifications.

ØSet up new tracking systems and Excel databases as needed to document and record WPE program activities.

ØAttend WPE and IRC meetings and trainings as needed and as requested by supervisor.

ØAny other tasks requested by the WPE Quality Assurance Manager, or WPE Coordinator.

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

KEY WORKING RELATIONSHIPS:

ØPosition Reports to: WPE Sr. Quality Assurance Manager, and WPE Coordinator.

ØPosition directly supervises:NA.

ØIndirect Reporting: M&E Sr. Manager.

ØOther Internal and/or external contacts:

·Internal: close collaboration with other WPE staff particularly field-based WPE Managers and Senior Managers, other IRC Iraq programs (Economic Recovery and Development (ERD), Children and Youth, Protection and Development (CYPD), and Protection/Rule of Law), Grants, Supply Chain, HR and Finance Departments. Specifically with IMS staff in other programs.

·External: close collaboration with other humanitarian actors and GBV Working Group, local implementing partners, UN agencies, government, and service providers