Senior Compliance Officer, Private Sector

The Awards Management Unit (AMU)

Established in January 2016, the Awards Management Unit (AMU) is a global unit spanning New York, Washington DC, London, Brussels, Berlin, Bonn, Bangkok, and Amman. It has responsibility for identifying, securing and managing all funding from statutory and select private sector institutional donors, and was designed as an end-to-end business process owner and support structure for IRC’s grant lifecycle. The Unit provides expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources. The Unit is organized into five teams, called ‘pillars’: Strategic Partnerships & Analytics; Program & Grants Support; Compliance & Policy; Business/Program Development; and Training & Curriculum Development.

The Purpose of the Role

The Senior Compliance Officer – Private Sector is responsible for assessing IRC’s ability to comply with private sector donor requirements, determine and support negotiation strategies and provide compliance support throughout the duration of the relationship. This role ensures a culture of compliance by providing advice and guidance on the specific donor’s rules and regulations for grants and contracts, and promotes adherence to IRC’s procedures to ensure that all IRC staff, project partners, subcontractors, and sub-awardees are in compliance with the donor’s requirements. The Senior Compliance Officer provides guidance to relevant staff to improve their understanding of the terms and conditions of grants and contracts by providing donor compliance advice and training so that programs are delivered responsibly with minimized compliance risk. The role also advises implementing teams in areas of risk analysis and mitigation. The Senior Compliance Officer reports to the Sr. Director, Compliance and Policy (C&P) with a dotted line to the Director, Program Services in Global Partnerships and Philanthropy

Key Accountabilities

• Focal point for all major compliance matters related to private sector donors: from foundations to corporations and international philanthropists in the USA as well as globally inclusive of gift-in-kind compliance matters

• Liaison between ER and AMU, Office of General Counsel (OGC), IT and GSC, as needed

• Develop and maintain successful relations with key stakeholders within the IRC; engage with Resettlement, Asylum & Integration (RAI) and Crisis Response, Recovery & Development (CRRD) offices and regional teams as needed to provide input and develop solutions on major compliance matters

• Work closely with the Sr Director and the C&P team to develop policies, guidelines, tools and templates as needed to ensure optimal implementation of private donor compliance requirements

• Serve as the lead focal point for implementing and managing PEERS (IRC’s Partnership Excellence for Equality and Results System) for private sector donors, in coordination with the C&P Subaward and Partnerships team

• Facilitate a rapid turnround on compliance reviews for emergency appeals

• Support or lead negotiations with donor and/or partners contacts, as needed

• Work with the Regional Grants Directors as needed to ensure there is a good understanding of what issues need to be escalated and ensure there is a good communication flow

• Responsible for the development of private donor specific subaward and subcontract templates

• Provide technical support for regional and financial controllers regarding private sector compliance on budgetary issues

• Disseminate award/contract policy changes in a timely and user- friendly manner throughout the agency as needed

• Assist CRRD/RAI offices in resolution of award management issues, such as delays in agreement signing, delays in payments, audit findings, irregular interpretation of award terms, etc.

• Represent IRC in external fora and liaise with donors and partners as needed

• Participate in special projects, as needed

• Other responsibilities as assigned.

Key Working Relationships

Other AMU pillars and ER departments, Ethics and Compliance Unit (ECU), Finance, Office of the General Counsel (OGC), IRC UK and other European offices, Supply Chain, Resettlement, Asylum and Integration (RAI), and Crisis Response, Recovery and Development (CRRD).