Procurement Assistant

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with member state's health and development agendas, and harmonized with the United Nations country team.

DESCRIPTION OF DUTIES

Analyze and process requests for procurement of goods and services for different technical and emergency programmes., ensure adherence to the standard WHO guidelines on procurement, accuracy of information, completion of required supporting documents and check availability of funds. Using GSM, initiate local purchase requests for both catalogue and non-catalogue items in an efficient manner, monitor status and ensure timely process of requests and delivery of goods and services. Draft purchase order amendments when required, provide justification and upload supporting documents in RMS. Prepare requests for price estimates for non-catalogue items, obtain estimated costs from the Regional Logistics and Supply unit or HQ, and implement related procurement decisions taken by technical units and supervisor. Draft bid invitations and related correspondences, compile offers, prepare summary of bids including information on price and conditions of offer, and draft the adjudication reports with recommendations for decision making. Arrange for the meeting of the Country Procurement Committee by Identifying with partners suitable dates, compiling and disseminating necessary background documents related to the cases to b presented. Maintain and update the supplier's database including completion of the supplier evaluation forms for all suppliers contracted by WHO office. Prepare periodic procurement reports and briefings on the status of all transactions for the review of the supervisor, initiate correspondence to verify data , answers queries, alert supervisor/technical units of any gaps in the transactions, and recommend solutions. Perform other duties related to area of work, and replace colleagues as required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by training in a field related to the work performed.
Desirable: University degree in business administration, social sciences or related field is an asset.

Experience

Essential: At least five years progressive experience in procurement
Desirable: Relevant experience in the UN system

Skills

-Proven knowledge of procurement regulations and procedures. -Demonstrated negiotiation skills -Very good organizational skills, ability to meet deadlines. -Good analytical skills.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication

Use of Language Skills

Essential: Intermediate knowledge of English. Expert knowledge of Arabic.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 16,477 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.