Supply Chain Assistant

Supply Chain Assistant
[Erbil]

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.  
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.  
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency. 
In 2003, following the start of foreign military operations in Iraq, DRC became one of the first organisations to provide humanitarian assistance in the country, and now operates in 11 governorates, including Anbar, Baghdad, Babel, Diyala, Duhok, Erbil, Karbala, Kirkuk, Najaf, Ninewa and Salah-al-Din. 

About the job
. The Supply Chain Assistant Will Collaborate with the Supply Chain Officer to support the quality and efficiency of procurement and purchasing activities of goods and services; applying the principles of stewardship, integrity, transparency, and accountability to the DRC Country Office in Erbil.
The position reports on procurement information to the Supply Chain Manager regularly.

Responsibilities:

•    Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor specific policies, in collaboration with the Supply Chain Officer 
•    Assist in liaising with suppliers to create realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
•    Ensure that all Purchase Requests, Purchase Orders, RFQ and ITBs are tracked from point of planning and request through to final receipt.
•    Ensure all Procurement Files are complete, properly Filed and Index in accordance with designed database
•    Regularly review, update and share the information management databases and trackers to the Supply Chain Manager
•    Assist with the preparation of contracts and amendments of contracts when needed.
•    Constantly search the market for new suppliers that may provide better service or value for money for DRC.
•    Assist in the maintenance of the suppliers list using the Supplier Profile and Registration Form.
•    Assist in the strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place
•    Ensure procurement files are accurate and records are in compliance to DRC and donor procurement policies, filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable by auditors
•    Prepare and submit payments of suppliers to finance on a timely manner
•    Screen the suppliers in anti-terrorism databases
•    Ensure the non-winning suppliers receive notification from DRC about the status of their bids
•    Conduct duties in accordance with DRC Iraq programme Standard Operating Procedures (SOPs)
•    Conduct duties in accordance with DRC Code of Conduct.

Key performance Indicators: 
•    % PRs processed on time (as peer standard processing times issued by Country Office
•    Contract closure checklist is used to close all procurement files
•    For each procurement conducted, supplier database and forms and updated and filed
•    All approvals on SC documents are as per IDRA
•    All procurement trackers for procurement are updated at all times
•    All Minimum Operating Procedures from Supply Chain Operation handbooks are adhered to

Reporting lines 
Reporting to:Supply Chain Manager                                              
 
About you 
Experience and technical competencies: 

•    A minimum of two years’ relevant experience in a similar role; experience in the NGO sector is an asset
•    Strong interpersonal and communications skills with a proven ability to work with a wide range of managers and staff members
•    Good attention to detail and ability to work under time pressure
•    Strong analytical skills
•    Strong communication skills both writing and oral
•    Excellent interpersonal and team work skills

Education: 
•    University degree Logistics and/or Procurement or any other relates social sciences 
•    Understanding of the local market
•    Good skills MS Word, Excel, Outlook, databases
•    Good interpersonal and team skills
•    Basic knowledge of procurement principles
•    Commitment to and understanding of DRC’s aims, values and principles

Languages: 
•    English (Fluent)
•    Arabic (Intermediate)
•    Kurdish (Fluent)

Key stakeholders: 

•    Supply Chain Manager
•    Supply Chain Officer 
•    Finance Manager

In this position, you are expected to demonstrate DRC’ five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  
• Collaborating: You involve relevant parties and encourage feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.  
• Communicating: You listen and speak effectively and honestly.  
• Demonstrating integrity: You act in line with DRC’s vision and values.  

We offer 
Contract Duration: One Year
Band: I
Designation of Duty Station:Country Office- Erbil
Start date:1/1/2021

Application process 
Interested? Then apply for this position by clicking on the apply button. 

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. 

Closing date for applications: 6-December-2020

Note: Due to the urgency of the position,the application will be reviewing on rolling basis, announcement might be closed before the application deadline, when we receive the qualified candidates.

Female candidates encouraged to apply

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

For further information about the Danish Refugee Council, please consult our website drc.ngo