Logistics Officer NOA, Damascus

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

DEADLINE FOR APPLICATIONS

All applications should be received no later than Monday December 7, 2020

CONTRACT TYPE AND DURATION

Eligibility: This position is open to Syrian or Syrian/Palestinian nationals

Type of Contract: Fixed Term Contract  (NOA) 

Contract Duration : 12 Months

Duty Station:  Damascus, Syria

Number of employees required: 1

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our life time. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

ORGANIZATIONAL CONTEXT

The Logistics Officer will work in the Logistics Contracting, Supply Chain unit and in collaboration with the other units in WFP.  This post is under the direct supervision of the Head of Logistics Contracting in Supply Chain Unit .

JOB PURPOSE

The Supply Chain Division is deploying a special effort to ensure effective management of logistics contracts to adopt to the economical changes and maintain availability of large pool of contracted transporters and logistics service providers. The Logistics Officer will be responsible for the market research, tendering and contracting of logistics services (e.g. transportation, port operation, warehouse management, superintendence) in line with the organisational standards and industry best practices.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Logistics Officer will be responsible for tendering, contracting and administration of logistics services for WFP Syria operations as well as other duties under the Logistics Officer profile including:

1. Contributing towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
2. Supporting logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
3. Conducting market research to assure expansion of shortlists of service providers in various areas and full geographical coverage
4. Monitoring performance of the service providers and following up on appropriate corrective actions
5. Facilitating meetings with service providers
6. Effective contractual management to adopt to the economical changes and maintain availability of large pool of contracted transporters
7. Guiding support staff, acting as a point of referral and supporting them with analysis and queries.
8. Collating data and contributing to preparation of accurate and timely reporting, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
9. Supporting the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries
10. Identifying and building productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.
11. Following emergency logistics preparedness practices to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
12. Acting in an assigned emergency response capacity as required to meet emergency food assistance needs.
13. Others as required

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience: One year post graduate relevant professional experience with Master’s Degree, or three years post graduate relevant professional experience with a first University Degree

Language: Fluency (level C) in oral and written communication in Arabic and in English.

KNOWLEDGE AND SKILLS

• Good negotiation skills
• Good presentation skills
• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to understand and appropriately respond to and/or escalate needs of internal and external partners.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality service.
• Ability to analyse and report financial and technical data 
• Ability to maintain confidentiality.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
•  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

TERMS AND CONDITIONS

• Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:
  • Company/Organization name and scope of work of the organization
  • Exact Position Title
  • Contract type: part-time, full-time, volunteer, consultant, or freelancer
  • Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
  • Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
• Proof of your experience will be required in the final stage of recruitment.
• Only short-listed candidates will be invited to the next stage of the selection process.
• Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar

Internal candidates: 

https://performancemanager5.successfactors.eu/sf/jobreq?jobId=131252&company=C0000168410P

External candidates: 

https://job-listing.wfp.org/sfcareer/jobreqcareer?jobId=131252&company=C0000168410P

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Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.