Logistics Officer (Information Management Officer) SC8, Damascus

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

DEADLINE FOR APPLICATIONS

All applications should be received no later than 07 December, 2020

CONTRACT TYPE AND DURATION

This position is open to Syrian or Syrian/Palestinian nationals only.

Contract Type: Service Contract (SC8)

Duration: 12 months

Duty Station: Damascus

Number of required employees: 1

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.

ORGANIZATIONAL CONTEXT

The Information Management Officer will work in the Logistics Cluster Unit in Damascus and in collaboration with the other units of WFP.

Supervision received: This post is based in Damascus and the position is under the direct supervision of the Whole-of-Syria (WoS) Information Management Officer (IMO) for the Logistics Cluster, Damascus. 
 

JOB PURPOSE

The objective of a country-level Logistics Cluster is to ensure that timely, coherent and effective logistics support to humanitarian aid/relief operations is possible (within funding and security constraints). WFP as lead agency of the Logistics Cluster is accountable for working in partnership with humanitarian stakeholders to deliver a strategic response, based on operational gaps (as per the IASC Guidelines on Cluster Coordination at Country Level).

The Information Management Officer will assist the Logistics Cluster in achieving its objectives by sharing operational logistics information and contributing to reporting responsibilities to partners to support humanitarian organisations with their operational decision-making and planning.
 

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Information Management Officer will be responsible for the following duties: 

1.    Assist in collecting, compiling and analysing logistics information in close coordination with the WoS IMO, logistics and information personnel of other UN organisations, and NGOs involved in the humanitarian response.
2.    Collate data and contribute to preparation of accurate and timely reporting, that enables Logistics Cluster partners to take informed operational decisions and ensures consistency of information presented.
3.    Contribute to the production of Logistics Cluster IM products/reports in Logistics Cluster formats or specific formats as required within the operation. Key products include: situation updates, bulletins, snapshots, briefings, situation updates. 
4.    Contribute towards the development of IM plans, processes and products ensuring compliance with wider Logistics Cluster objectives and standards.
5.    Assist in maintaining internal and external information sharing mechanisms and systems; documentation formats, assessment formats, central file store, operations archive, reporting systems. 
6.    Manage day-to-day data entry and clean-up of databases and mailing lists.
7.    Assist in drafting, consolidating, and sharing key logistics information and procedures, such as ConOps and SOPs ensuring they are regularly revised/updated if required. 
8.    Support with the preparation of operational overviews, briefings and snapshots on the logistics operation for donors, Humanitarian Country Team, Office of the Humanitarian Coordinator and other stakeholders. 
9.    Assist the WoS IMO in ensuring updated logistics information is disseminated to all focal points as necessary. 
10.    Provide WFP Reports Officer with inputs on Logistics Cluster activities in close coordination with the WoS IMO; Liaise with reports officers in other agencies and NGOs.
11.    Recognise and assess the sensitivity of information obtained; Respect the confidential nature of sources of information where relevant.    
12.    Other duties as required
 

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in economics, social sciences, international relations, communications, journalism, english language or related field; or First University degree with additional years of related work experience and/or training/courses.

Experience: One year post graduate relevant professional experience with Master’s Degree, or three years post graduate relevant professional experience with a first University Degree. 

Language: Fluency in oral and written communication in English and in Arabic. 
 

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

•    Able to be a successful team player, show initiative and successfully drive tasks trough
•    Experience in an international context including: responsibility in information management, communications and/or reporting roles; experience with reporting/tracking systems; working in an emergency situation ideal. 
•    Excellent written and verbal communications skills; high attention to detail and proofreading ability in English; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; good communication skills; ability to work independently while asking questions and seeking support in a fast-paced work environment. Experience in using Social Media in a professional context an advantage.
•    Technical skills: Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage. Experience with HTML is also a plus. Demonstrated ability in acquiring, wrangling, structuring, manipulating and visualizing unstructured and structured data with BI platforms like Power BI or Tableau, or other data analytics is a distinct advantage.
•    Willingness to work in challenging environments/field locations.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
•  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

• Company/Organization name and scope of work of the organization
• Exact Position Title
• Contract type: part-time, full-time, volunteer, consultant, or freelancer
• Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
• A proof of your experience will be required in the final stage of recruitment.

Only shortlisted candidates will be invited to the next stage of the selection process.
Candidates must get an auto confirmation email once application is submitted.

DEADLINE FOR APPLICATIONS

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar:

Internal candidates: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=131082&company=C0000168410P

External candidates: https://job-listing.wfp.org/sfcareer/jobreqcareer?jobId=131082&company=C0000168410P

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Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.