Logistics Officer (Funds Management & Billing) NOA, Damascus

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

DEADLINE FOR APPLICATIONS

All applications should be received no later than  Monday 7th December 2020

CONTRACT TYPE AND DURATION

This position is open to Syrian or Syrian/Palestinian nationals only.  

Contract Type: Fixed Term NOA

Duration: 12 months

Duty Station: Damascus

Number of required employees: 1

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects

ORGANIZATIONAL CONTEXT

These jobs are likely to be found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). In the field, role holders typically report to the Head of Field Office or the designate. In RBs and HQ, job holders report to a more senior Logistics Officer. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.

The Logistic Officer (Funds Management and Billing) will work in the Logistics Funds Management and billing) section of the Supply Chain Unit and in collaboration with other units of WFP.

This post is based in Damascus and falls under the direct supervision of the the Supply Chain Officer – Support Services.

JOB PURPOSE

To Manage well-defined standard funds management and billing processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)

Within delegated authority, the Logistics Officer (Funds Management and Billing) will be responsible for the following duties: 

• Standardize LTSH management tasks and ensure compliance with the official procedures
• Supervise proper recording of commitments in WINGS, services and goods receipt acknowledgement and effect “Releases” as required and in accordance to IPSAS guidlenines.
• Manage the Logistics services payment process and advice on cost-effectiveness when required.
• Prepare cash forecast to respond promptly to Logistics financial obligations; liaise with other units of the Country Office to ensure a better use of LTSH funds.
• Carry out the Project LTSH budgeting as well as regular budget review on bi-annual basis (or whenever required). 
• Perform regular reconciliations of funds to minimise shortfalls and surpluses.
• Ensure the implementation of the ITS  invoicing tool to process all Logistics  invoices, and ensure that LESS data is used to process the  invoices.
• Ensure accurate funds tracking during Project closure and resources transfer.
• Ensure adequate funds are available in the Logistics Special Account (LSA) to cover expenditures related to Logistics clients’ cargo; monitor and report on consumption of LSA funds.
• Contribute to the preparation of project documents, funding proposals and fund status reports as maybe requested.
• Participate in Local Project Review Committee reviews for Cooperating Partner Field Level Agreements.
• Update and implement Standard Operating Procedures for effective LTSH funds management
• Support in the preparation of the quarterly CCTI Report.
• Develop and enhance the LTSH funds/expenditure tracking system at CO, in addition to WINGS or other WFP standard systems in place
• Supervise and manage the workload of Senior Logistics Assistants and oversee their supervisory functions over other GS staff; 
• Provide training and technical guidance in the GS staff’s work.
• Maintain close contacts with the Logistics counterparts and ensure LTSH management is in line with other Logistics functions.
• Perform other duties as required

STANDARD MINIMUM QUALIFICATIONS

Education:     Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management and Administration, Shipping, Maritime Law or other related field, or First University degree with additional years of related work experience and/or training/courses.

Experience:    One year post graduate relevant professional experience with Master’s Degree, or three years post graduate relevant professional experience with a first University Degree

Language:     Fluency in both oral and written communication in Arabic and English. 

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience coordinating service providers’ contract execution.
• Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
• Experience in evaluating offers and writing proposals.
• Experience in report writing.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
•  Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

• Company/Organization name and scope of work of the organization
• Exact Position Title
• Contract type: part-time, full-time, volunteer, consultant, or freelancer
• Start and End date of Employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
• Responsibilities: To mention the main responsibilities that highlight your gained skills and experience
• A proof of your experience will be required in the final stage of recruitment.

Only shortlisted candidates will be invited to the next stage of the selection process

Candidates must get an auto confirmation email once application is submitted

HOW TO APPLY

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar:

Internal candidates: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=131043&company=C0000168410P

External candidates: https://job-listing.wfp.org/sfcareer/jobreqcareer?jobId=131043&company=C0000168410P

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Qualified female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.