Administrative Officer (Roster)

This roster will be used to fill positions in the Division of Country Health Programmes (CHP) and the Division of Country Health Policy and Systems (CPS), as well as potentially in other duty stations across the Region:

Assigned Duties:

To manage and implement the administrative services of the Division, to ensure smooth running of general budget and finance, human resources operations and overall administration of the Division.

Under the managerial oversight of Director, the incumbent performs the following duties:

Key duties:

1. Provides input to the Director of the Division in managing financial, administrative and human resources related issues to the Division, providing relevant advice and developing solutions and/or recommendations.
2. Administers the budget and finance and ensures compliant and efficient use of financial resources within the Division in accordance with financial rules and regulations.
3. Monitor the work planning and allocation of financial resources for the Division through use of the GSM and other financial tools; providing financial reports, data and statistics.
4. Provides guidance on financial administration and GSM related issues to managers and staff.
5. Prepares and monitors the implementation of work plan activities ensuring objectives and priorities are met and on track.
6. Organizes the administrative functions in the Division and the Director’s office and manages the effective work of the administrative support to ensure timely and effective administrative services.
7. Ensures smooth running of operations of administrative services including procurement of goods and services, travel and information technology needs of the office and local service requirements.
8. Participates in fundraising and resource mobilization activities as required.
9. Scrutinizes, analyzes and interprets, from an administrative standpoint, issues contained in the proposals/documents presented to the divisional Director, with a view to providing correct, relevant and valid information, along with solution-oriented suggestions to enable informed decision-making.
10. Prepares concise and precise briefs on specific issues and matters, as required by the divisional Director, focusing on the operational and administrative implications of these issues to the Division and the organization as a whole.
11. Coordinates with other divisions including BOS divisions to ensure consistent application of rules and regulations across WHO/EURO.
12. Performs general management of a number of general service staff both as first level supervisor (including monitoring or workload, performance management assessment, staff development and learning and team coordination mechanisms) and second level supervisor.
13. Briefs/trains new administrative staff of the division on WHO policies, practices and WHO’s managerial and business framework.
14. Perform other related duties as required.

Competencies

Teamwork

Communication

Producing results

Knowing and managing yourself

Respecting and promoting individual and cultural differences

Functional Knowledge and Skills:

1. Demonstrated knowledge of WHO mandate and work, goals, policies, its structure, functions and administrative and operational processes.
2. Sound knowledge and skills in accounting and finance.
3. Sound skills and understanding in the area of human resources.
4. Sound skills in utilizing ERP Oracle systems or similar packages.
5. Strong computer skills in office applications including Excel, Power Point and Word.
6. Diplomacy, tact, courtesy and ability to deal with and communicate effectively with senior level officials, multiple stakeholders, and professionals from diverse cultural and professional backgrounds.
7. Demonstrated ability to establish and maintain effective working relations with stakeholders at all levels.
8. Strong communication skills. Ability to explain technical administrative issues to a variety of stakeholders using clear and simple language.
9. Ability to identify and manage one’s own emotions, as well as helping others to do the same.
10. Ability to work comfortably in a fast-paced environment.

Educational Qualifications:

Essential: University Degree (Bachelor’s level) in Administration, Management or related field relevant to the position.
Desirable: Master-s degree in any of the above-mentioned disciplines.

Experience:

Essential: At least five years of relevant work experience working in the area of administration implementing budget and finance and human resources activities for a programme. Experience working at the international level.

Desirable: Experience working in an international organization.

Languages:

Fluency in English required. Working knowledge of either French Russian or German an advantage.

REMUNERATION
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 59,151 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 3135 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION
•This vacancy notice may be used to fill other similar positions at the same grade level
•Only candidates under serious consideration will be contacted.
•A written test may be used as a form of screening.
•In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
•Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
•For information on WHO's operations please visit: http://www.who.int.
•WHO is committed to workforce diversity.
•WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
•WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
•Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
•For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220./ul>