Human Resources Assistant

BACKGROUND:

 Founded in 1933, the International Rescue Committee (IRC) is a leading international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those affected by the world’s worst humanitarian crises.At work today in over 40 countries and 22 U.S. cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure.

Working in coordination with the humanitarian community and the Government of Jordan, the IRC's assistance programs for Syrian refugees in Jordan include both camp-based and urban-based refugee assistance. IRC is currently addressing the needs of war-affected Syrians from several operational bases in the region. The IRC’s activities in the region focus primarily on the supply of vital medications and medical supplies, non-food items, water and sanitation and child protection and form part of an over-arching humanitarian response in Jordan, Lebanon, Turkey, Iraq to assist refugees, IDPs and conflict-affected Syrians survive conflict and displacement.

JOB OVERVIEW/SUMMARY:

The HR Assistant is responsible for day-to-day HR & administrative requirements, functions and to assist the HR Team in all related HR & Admin functions.

Specific Responsibilities:

• Follow uo on boarding and off boarding procedures for staff and service contracts
• Collect and check all staff timesheets on monthly bases.
• Prepares official letters (employee certificate, experience letters, employee change status form, etc.) and any other requested documents.
• Ensure that all employees took the mandatory trainings (IRC way. etc.)
• Filling employees’ personal documents and ensure that HR files are maintained and up to date.
• Ensure staff records on Mena and HR portal are up to date
• Follow up with Learning and Development to ensure timely completion of orientation and performance management processes.
• Work closely with IBV/HR Officer and focl points to support and handle volunteers selection process , on boarding and off boarding and monthly payments . In addition to conduct IRC way session , issue and renew volunteers agreements , experience letters and any other related issues.
• Day to day operations of the HR functions and duties.
• Perform other job-related tasks as requested by the supervisor.

KEY WORKING RELATIONSHIPS:

Position reports to: HR Manager

Position directly supervises: none

Indirect Reporting: none

Other internal: All field staff – Amman-FieldHR based Staff.

Other external: Relevant stakeholders, both government and INGOs.