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Logistics Assistant

Erbil

  • Organization: WHO - World Health Organization
  • Location: Erbil
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
    • EM_IRQ WHO Representative%27s Office, Iraq
  • Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The goal of WHO's presence incountries, territories and areas is to develop a two-way collaboration betweenthe secretariat and countries, territories and areas, by supporting them toreach national health goals and contribute to global and regional public healthaction. WHO utilizes the Country Cooperation Strategy (CCS), a key element ofthe country Focus strategy, as a strategic management tool to create synergyand alignment between WHO leadership priorities and national health policies,strategies and plans as well as United Nations Development Assistance Framework(UNDAF). Creating this synergy and alignment will be essential to advance WHO'sorganizational effectiveness and ensure WHO's relevance at country level

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:1. Monitor on-going shipments, pipeline information, insuranceclaims and other data, identify and brief supervisor of any unforeseen problemspertaining to discharge, clearing operations, deliveries, etc and recommendsolutions / corrective actions.2. Initiate clearance process which includes but not limited to timelysubmission of requests with relevant Ministry upon receipt of completedocuments of shipments procured internationally. 3. Evaluate quality, quantity and safety of the internationalshipments and arrange for for their distribution and delivery.Manage the localprocurement process and follow up with relevant project officer (s) as well aswith suppliers/service providers to make sureensure compliance with WHOguidelines and to achieve best value for money.4. Generate different POs i.e. Imprest and GES to accomplishassigned tasks.5. Oversee the organization's warehouses and ensure proper storageof received goods as well as accurate data entry in LSS to generate weekly andmonthly reports. 6. Arrange for and ensure the timely delivery to local partnersincluding INGOs, NGOs, and government departments7. Establish and maintain regular contacts with clearing andforwarding agents, customs, UN Agencies, NGOs and Government authorities. Followup and ensure that goods are promptly cleared and delivered to the rightrecipients and that appropriate receipts are received;8. Collaborate with counter parts in different parts of country tomake sure unified and updated stock and inventory reports are correct at alllevels.9. Provide regular and ad hoc reports on the progress and movementof shipments of goods.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education, supplemented by trainingin the field of supply/logistics/procurement.Valid driving license.
Desirable: University degree in businessadministration, logistics management or related field is an asset.

Experience

Essential: At least eight years of related experience in inthe field of supply/logistics and/procurement
Desirable: Relevantexperience in the UN system

Skills

-Sound organization skills; -Stress and time managementskills.-Good knowledge of WHOsystems, procedures and practices.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Arabic.
Desirable: Beginners knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 28,311 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
This vacancy is now closed.
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