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Intern - Procurement

Addis Ababa (Ethiopia)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Addis Ababa (Ethiopia)
  • Grade: Internship
  • Occupational Groups:
    • Procurement
  • Closing Date: 2021-01-17

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Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background Information - Job-specific

Established in 2009, UNOPS Ethiopia Office has been providing services to various partners, including the government of Ethiopia, UN agencies such as WHO, UNHCR and WFP, and other international organizations. Since 2014, the UNOPS Ethiopia Multi-country Office (EMCO) runs and coordinates the UNOPS activities in Ethiopia, as well as Sudan and Djibouti. The UNOPS EMCO team is composed of approximately 100 national and international women and men, and offers a broad range of services such as infrastructure, procurement, project management, financial and human resources management.


The internship is learning and working opportunity that targets fresh graduates. The intern will assist the Procurement Officer and support the Ethiopia Multi-Country Office (EMCO). The intern will be exposed to practical learning and working experiences that foster development of his /her path. The Intern will work full time and follow the same working hours as UNOPS employees.

Functional Responsibilities

Summary of Key Functions: 

Assists in:
  • Specification revision, preparation of solicitation documents and evaluation of bids
  • Contract management and Documentation
  • Logistics Management & Support
  • Facilitation of knowledge building and knowledge sharing
Major responsibilities:

The Procurement Intern will have the opportunity to learn and work on how to:
  • Facilitate filing of contract documentations, and ensure completeness of files per their respective checklist
  • Assist in the preparation of reports, solicitation documents and contracts 
  • Assist in bid evaluation and price/quotations comparison analysis; 
  • Assist in the receipt, verification and acceptance of goods and services procured on behalf of partner organizations,
  • Assist in the collection of customs clearing, fund transfers and permits review of payments and verify completeness of the documents and adherence to  internal procedures,
  • Assist in the handover of procured items to partners
  • Assist in updating asset record and periodical verification; and
  • Perform other duties as assigned by team.

Education/Experience/Language requirements

A.  Education

  • Bachelor's Degree in Procurement, Logistics, or Supply Chain Management is required. 

B. Work Experience

  • Applicants are not required to have professional work experience.
  • Applicants should have graduated from the above stated fields within three (3) years prior to the applications date of the internship.
C. Language Requirements
  • Fluency in written and oral English and local language is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Functional competencies

Personal Competencies

  • Ability to work independently, and as part of a team.
  • Good communication and interpersonal skills.
  • Willingness to acquire new knowledge and being flexible.
  • Ability to work in a multi-cultural environment
  • Ability to produce quality result in time.

    Knowledge Management and Learning

    • Promotes a knowledge-sharing and learning culture in the office
    • Ability to advocate and provide policy advice
    • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

    Contract type, level and duration - Internship

    Contract type: Internship
    Contract level: N/A
    Contract duration: 6 months



    This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.

    Interns may be eligible for a monthly stipend  from UNOPS provided that they do not receive funds from other institutions. 

    For more details about UNOPS internships please follow this link:
    https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Internships-and-volunteering.aspx

    Additional Considerations

    • Please note that the closing date is midnight Copenhagen time
    • Applications received after the closing date will not be considered.
    • Only those candidates that are short-listed for interviews will be notified.
    • Qualified female candidates are strongly encouraged to apply.
    • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
    • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
    • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
    • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

    It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

    We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
    Before applying, please make sure that you have read the requirements for the position and that you qualify.
    Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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