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Finance Assistant

Ankara

  • Organization: ILO - International Labour Organization
  • Location: Ankara
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed

 

Grade: G6

Vacancy no.: ANKARA/DC/GS/2020/12
Publication date: 03 December 2020
Application deadline (midnight local time): 18 December 2020

Job ID: 5146

Department:  RO-EUROPE
Organization Unit: CO-ANKARA 
Location: Ankara   
Contract type: FT 

Contract duration: Until 31.01.2022

In order to support the best informed process in the filling of the above-mentioned vacancy, the ILO invites interested candidates to submit their application online by the above date.

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates*

The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Turkey.

Development cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given at the first step of the grade. Extensions of development cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

*Conditions of employment for external candidates: 

  • In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.
  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • Any extension of development cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

To consult the vacancy notices and apply, please see the following links:

  • Currently serving staff (WLT, FT, ST, SST) should access the ILO Jobs module of ILO People (FAQs)
  • External candidates (including consultants, interns, daily contacts holders and staff at ITC-ILO in Turin) should access the ILO Jobs external site (FAQs)

Introduction

 

The project is funded by the EU Trust Fund and links to CPO TUR 159 (Policies and programmes implemented by constituents aimed at protecting migrant workers' rights and promoting decent employment for the Syrian refugees and migrant workers -Outcome 9). 

 

The project is based on three specific objectives, further reinforced by cross-cutting actions, to facilitate the early entry of Syrian refugees and Turkish workers from host communities into the labour market and to help them develop, strengthen and upgrade their skills and competences as required. In addition, the project will support both communities where relevant through entrepreneurship training and business services development, supporting of active labour market policies, leveraging opportunities identified by regional development agencies, private sector actors and value chain analysis methodology.

 

The project builds on ILO interventions on the Syrian refugee crisis in Turkey since 2014, promoting comprehensive short- and medium-term employment-rich measures to be implemented within the framework of Turkey’s overall response and the Regional Refugee and Resilience Plan (3RP).

Three integrated objectives of the project are to:

 

  • Increase the availability of a skilled, competent and productive labour supply to facilitate access to decent work for Syrian refugees and Turkish host communities.
  • Promote an enabling environment for business development and economic growth in identified sectors and geographic locations to address job creation and stimulate entrepreneurship opportunities for Syrian refugees and Turkish host communities.
  • Provide support to labour market governance institutions and mechanisms in implementing inclusive development strategies.

Pilot provinces of the project are Ankara, İstanbul, Bursa, Konya, Gaziantep, Şanlıurfa, Adana, Mersin, Hatay.

 

The ILO will be operationally and technically responsible for the implementation of the project in close cooperation with International Organisation for Migration (IOM), national authorities and the social partners. The Finance Assistant will work closely with the National Project Coordinator by undertaking the below mentioned duties. 

 

 

Reporting Lines

 

The Finance Assistant will report to the National Project Coordinator under the overall supervision of the Director of the ILO Office for Turkey.

Description Duties

  1. Assist in the preparation of the Statement of Expenditures of the various events and maintain project financial records.
  2. Record and reconcile project expenditures, payments, statements, reports and other data as required.
  3. Follow-up on deliverables, advance, progress and final payments for all types of contracts (external collaboration contracts, purchase orders for services & goods) under the project.
  4. Collect and compile all documentation (invoice, acceptance of good and services, etc) for the preparation of payments.
  5. Process the payment requests by using the ILOs internal integrated resource utilization system and software.
  6. Prepare acceptance of services & goods in consultation with the field coordinator and submit them for review and signature of relevant project officers.
  7. Process and examine project budget information and data in accordance with instructions, and make necessary abstracts and computations for the Finance and Procurement Officer.

  1. Assist in the financial preparation, budget realization and revisions by calculating and compiling cost estimates/market research and projected budget requirements. Summarize information reflecting current obligations, delivery rates and budgetary implications.
  2. Maintain regular files and enter and verify data on the project expenditure.
  3. Provide support, when necessary, in the preparation and running of project workshops and meetings.
  4. Prepare background material, such as working papers and tables and graphs for briefing and for the preparation of financial reports.
  5. Perform necessary tasks under the ILO’s internal integrated resource utilization system (IRIS) and software.
  6. Perform other duties as may be assigned by the Director of ILO Office for Turkey.

Education

  • Completion of secondary school education.

Experience

  • At least 6 years of general work experience.
  • At least two years of specific professional experience in finance, administrative or project assistant positions.
  • Experience in finance and budget in the context of donor-funded projects will be an asset.
  • Expertise and familiarity with UN, EU and/or ILO procedures will be an asset.

Languages

  • Excellent command of English and Turkish both oral and written.  

Competencies

Among nine ILO core competencies, following competencies are particularly important for this position:

 

Quality Orientation, collaboration, client orientation, orientation to learning & knowledge sharing, ability to organize work of own and others paying attentions.

Competencies-Others

  • Good understanding of the main principles of finance and budget.
  • Ability to use other software packages required by work (Excel, Word, Power Point).
  • Good knowledge of clerical practices and procedures, and knowledge of administrative and financial practices.
  • Demonstrated ability to apply finance and accounting methods.
  • Ability to maintain financial records and prepare clerical accounting reports and statements.
  • Ability to search and retrieve information from databases and compile reports.

  • Ability to communicate in an appropriate and clear manner.
  • Demonstrated responsible behaviour and attention to detail.
  • Ability to work in a multicultural environment and gender-sensitive attitude.
  • Must display a high standard of ethical conduct and exhibit honesty and integrity.

 

Recruitment process

 

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures. Applicants will be contacted directly if selected for a written test and/or an interview. 

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video, Zoon and teleconference, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including interviews.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

 

This vacancy is now closed.
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