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USPSC MIT Team Lead

Washington D.C. (United States of America)

  • Organization: USAID
  • Location: Washington D.C. (United States of America)
  • Grade: Senior - Impact Business - Senior level
  • Occupational Groups:
    • Disaster Management (Preparedness, Resilience, Response and Recovery)
    • Managerial positions
  • Closing Date: 2021-06-15

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SOLICITATION NUMBER: 720BHA21R00004 **

ISSUANCE DATE: December 15, 2020**

CLOSING DATE AND TIME: June 2, 2021, 12:00 P.M. Eastern Time

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Humanitarian and Management Operations (HBMO), is seeking offers from qualified U.S. citizens to provide personal services as a Team Leader for Management and Integration (MIT) under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. **

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS

AND THE SYSTEM FOR AWARD MANAGEMENT

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

HBMO Recruitment Team

E-Mail Address: BHA.HBMORecruitment@usaid.gov

Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the HBMO Recruitment Team via the information provided above.

DUTIES AND RESPONSIBILITIES

Management and supervision:

· Ensure the MIT is fulfilling the team’s mandate to focus on the office’s effective operations and administration.

· Manage the activities of the MIT and provide training, guidance, and support, as needed.

· Conduct quality assurance on final work products, ensuring accurate and error-free work products from the team.

· Propose efficiencies to ensure a high level of customer service, and proactively problem-solve and mitigate risks before they arise.

· Create and maintain a collaborative and effective team environment while setting the tone and example for open communication and regular coordination; a work environment conducive to mutual respect; clear expectations for performance; and clear delegations of roles, responsibilities, and authority.

· Ensure MIT management and supervision structure are in place; ensure performance evaluations, staff development plans, and training are in place for the entire MIT team; and effectively address performance issues of DEI Team staff, as needed.

· Demonstrate consistent accountability for adherence to and knowledge of laws, executive orders, and USAID’s policies which prohibit Equal Employment Opportunity (EEO) and other non-EEO employee rights infringements as well as the agencies zero tolerance for sexual misconduct, including harassment, exploitation and abuse of any kind.

· Encourage staff participation in initiatives/programs that promote diversity, equity and inclusion, and combat harassment in the workplace.

· Responsibly and intentionally create a culture of civility and respect whereby both managers and employees are expected to behave professionally at all times.

· Set workload and direct assignments for MIT staff.

Integration, engagement, coordination and communication:

· Ensure the MIT is fulfilling the team’s functional role including administrative actions, operations functions, tasker management, and coordinating with other BHA offices.

· Ensure the MIT fulfills timely routing and completion of office taskers and data calls, including adherence to Agency templates and guidance, and high-level clearance management, in coordination with the bureau front office.

· Liaise with the BHA Front Office (FO) MIT and other BHA Office MITs to ensure coordination and policy coherence across BHA.

· Advise office leadership on relevant policy issues and facilitate the dissemination of office-specific guidance and policy to staff.

· Routinely brief office leadership on relevant issues, such as office tasker output and represent respective office equities in BHA-wide efforts.

· Advise and assist office leadership with office budget formulation, tracking, and coordination as appropriate.

· Liaise with other MIT team leads, the BHA FO MIT, the Office of Humanitarian Business Management Operations (HBMO), and other Bureau staff as needed to appropriately identify relevant connections and equities with other BHA and USAID entities.

· Supervise the MIT’s staff development and delivery of office-wide tasker guidance and training sessions.

· Ensure communication that is sent to MITs for office-wide dissemination is shared with the office staff.

· Ensure the MIT staff are performing critical administrative functions including staff onboarding, recruitment, development, and admin support such as travel support, time and attendance, administrative onboarding, and staff evaluations; internal office meeting, conference, and event planning and management; office space and email list management; and IT support coordination.

· Review office-level input and activities related to audits, internal controls, and ADS revisions as appropriate.

Programs Support:

· Identify and address opportunities for knowledge management and learning within the office.

· Support strategy development across the Office, which may include relaying direction from office leadership and ensuring divisions are adhering to upcoming deadlines and current policy and process requirements.

· Lead project management initiatives and/or office-level strategic planning for internal operations within the assigned office.

Additional Support:

· Sign up for and serve as needed on Washington-based Response Management Teams (RMTs), which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.

· Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.

· As needed, serve on Disaster Assistance Response Teams (DARTs) which may require immediate (within 24 hours) deployment overseas for an extended period of time.

· As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities and will be directly related to the scope of work provided.Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, international business, communications, human rights, economics, public health, disaster management, public policy, project management, or a related field) plus a minimum of nine (9) years of progressively responsible professional experience working in communications, business or strategic planning with a minimum of two (2) years of humanitarian, resilience, development or early recovery experience. A minimum of one (1) year of previously managing staff required.

OR

Master’s degree with significant study in or pertinent to the specialized field (including, but not limited to: international relations, international business, communications, human rights, economics, public health, disaster management, public policy, project management or a related field) plus a minimum of seven (7) years of progressively responsible professional experience working in communications, business or strategic planning with a minimum of two (2) years of humanitarian, resilience, development or early recovery experience. A minimum of one (1) year of previously managing staff required.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Ability to obtain a Department of State medical clearance. **

● Must not appear as an excluded party in the System for Award Management (SAM.gov).**

Satisfactory verification of academic credentials.

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.HBMORecruitment@usaid.gov

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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