Operations Associate ,GS-6, Temporary assignment 364 Days-Tehran (Iranian Nationals only) #113050

The United Nations Children's Fund (UNICEF) in Tehran seeks a dedicated, experienced, highly motivated and proactive Operations Associate at GS-6 level for its Operations Team. Under the supervision of the Country Office Operations Manager, the Associate will provide support and assistance to supervisor and Operations section.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, A champion

https://youtu.be/E1xkXZs0cAQ

How can you make a difference?

Advertising Summary

The United Nations Children's Fund (UNICEF) in Tehran seeks a dedicated, experienced, highly motivated and proactive Operations Associate at GS-6 level for its Operations Team. Under the supervision of the Country Office Operations Manager, the Associate will provide support and assistance to supervisor and Operations section.

Major Duties and Responsibilities:

• Support direct supervisor, Operations Manager, in coordination with all units, sections, UN agencies, and service providers.
• Support official trips (communication with travel agent, initiate air bookings, follow up on the purchase of air tickets and review official documents related to official trips).
• Follow up support on related actions to UNICEF events and communication with venues.
• Follow up on the settlement and clearance of invoices related to Operational services (air tickets, hotels, service providers…etc).
• Compile and report on Environmental Footprint and Accessibility status through the Environmental Footprint & Accessibility Assessment (EFAAT- Tool).
• Operational Support in VISION (SAP) and other related areas: 
  • Support the Operations Section in reconciling the monthly cash forecast related to every unit in Operations.
  • Monitor the status of official trips in VISION (SAP).
  • Monitor and follow up on the open commitments of Operations.
  • Support the Operations section during the peak periods of year.
• Follow up with OPS units and programme sections on the operational actions.
• Follow up support to ministries on official documents related to travel such as entry visas.
• Prepare and maintain agendas on meetings and events related to the Operations team.
• Support the supervisor administratively and logistically in their planning functions related to the safety and security of UNICEF personnel and eligible family members as well as the safeguarding of premises, assets, and resources in accordance with UN and UNICEF Security Management Systems.
• Assist the supervisor in the development of UNICEF routine documents related to DSS.
• Assist the supervisor in following up on the security clearance of official trips.
• Coordinate, as required, with UNDSS, on behalf of the Operations Manager, to ensure all UNICEF personnel undertake mandatory security training/briefings.
• Translate official documents from Farsi into English and vice versa – when needed.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education. Certification course in general administration, accounting or related courses is desired. Bachelor’s degree in business administration, accounting or any related area is an asset.

Experience: Minimum of 6 years of progressively responsible work experience in the areas of general administration/accounting/safety of staff or related work is required.

Computer literacy and the ability to effectively use standard office software tools and other office technology such as Microsoft word, excel, to create documentation, exchange and archive e-mail, and maintain electronic filing systems.

Language requirement: Fluency in English and Farsi is required. Knowledge of another UN working language is an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

Core Competencies

▪ Demonstrates Self Awareness and Ethical Awareness (1) ▪ Works Collaboratively with others (1) ▪ Builds and Maintains Partnerships (1) ▪ Innovates and Embraces Change (1) ▪ Thinks and Acts Strategically (1) ▪ Drive to achieve impactful results (1) ▪ Manages ambiguity and complexity (1)

The functional competencies required for this post are:

▪ Analyzing (2) ▪ Applying technical expertise (2) ▪ Planning and organizing (2) ▪ Following Instructions and Procedures (2)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.