Administration Officer P3 - Kinshasa, DRC

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders in the field typically report to the Deputy Country Director or the designate. Job holders in RBs or HQ typically report to the Regional Deputy/Division Director or the designate. Job holders are likely to manage a team of staff to ensure administrative strategies and plans are implemented to support regions/countries with a lower level of complexity (characterised by a smaller employee population, a less far reaching geography, and less volatile security situations). Job holders provide technical support to field operations, and develop core processes and procedures.

KINSHASA, DRC COUNTRY CONTEXT

One of the largest and least developed countries in Africa, the Democratic Republic of the Congo (DRC) ranked 179th of 189 countries on the 2019 Human Development Index. DRC is now the second largest hunger crisis in the world after Yemen. Hunger and conflict fuel one another, with armed conflict and widespread displacement prevailing for the past 25 years and multiple other crises compounding DRC’s humanitarian challenges. Countrywide, 5 million people have fled their homes and lost their means of livelihood. The number of acutely food-insecure people stands at 21.8, making access to food a daily struggle for a significant part of the Congolese population. An estimated 3.4 million children are acutely malnourished. 

More than 900,000 Congolese nationals are refugees in neighbouring countries while DRC, already struggling with internal conflict, hosts more than half a million people notably refugees from Burundi, Central African Republic and South Sudan.

The World Food Programme (WFP) has been present in the country since 1973. WFP’s emergency crisis response currently covers seven of the most populous and conflict-affected provinces – North Kivu, South Kivu, Ituri, Kasai, Kasai Central, Kasai Oriental and Tanganyika. A significant scale-up of WFP activities was required to reverse the deepening hunger crisis and WFP’s strengthened field operations yielded substantial results by enabling the organisation to reach 6.9 million beneficiaries in 2019 with lifesaving food and nutrition assistance. In 2020, WFP is targeting over 7 million people.

The administration unit support the main country office in Kinshasa, four area offices and twelve field offices. The support is provided with 160 employees, including 127 drivers, 180 light vehicles, 85 generators and total assets valued at US$30 million under management.

JOB PURPOSE

To lead the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Develop and implement WFP regional/country plans, including administrative processes, aligned with regional and wider WFP strategies and policies to facilitate efficient and effective administration services. 
2. Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes. 
3. Manage and/or carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
4. Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy and provide recommendations to the management on any improvements/changes, when required.
6. Promote a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
7. Manage and motivate a multicultural team(s), provide coaching, training and guidance as required to ensure appropriate development and enable high performance.
8. Build productive partnerships with WFP stakeholders, other UN agencies and local government offices.
9. Strengthen the capacity of WFP staff and partners through the delivery of trainings, workshops, daily interaction, etc. for efficient and effective delivery of food assistance to beneficiaries.
10. Contribute to preparedness actions such as risk analysis, and contingency planning, monitoring the management of risks and reporting on actions taken.
11. Other as required. 

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Business/Public Administration, Engineering, or other relevant field relating to office management and administration, or First University degree with additional years of related work experience and/or training/courses.

Language: Fluency (level C) in English & French Language is required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has gained experience in administration and applies this to all activities.
• Has managed small teams of staff with related areas of expertise.
• Has provided support in leading projects and input into function policies.

TERMS AND CONDITIONS

The selected candidate will be employed on a fixed-term as well as a rotational contract with a probationary period of one year.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more details please visit icsc.un.org.

DEADLINE FOR APPLICATIONS

07 February, 2021

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.