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Re-advertisement: Procurement Assistant, GS05, FTA, Kyiv, Ukraine

Kiev (Ukraine)

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Kiev (Ukraine)
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Supply Chain
    • Procurement
    • Administrative support
  • Closing Date: 2021-01-19

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Under the supervision of the Supply & Logistics Officer, the Procurement Services Assistant, provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply and procurement of the UNICEF Ukraine office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

How can you make a difference?

  • Responsible for the day-to day procurement services administration and providing timely and accurate information on goods in transit, government warehouse stock, and dispatched/distributed supplies.
  • Establish and maintain contracts with the Supply Division in Copenhagen on supply procurement and shipping polices. Interprets and advises the county office on policies and procedures impacting on procurement. Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies linked to procurement services.
  • Corresponds with programme Sections/Fields offices and suppliers on supply and procurement matters.
  • Carry out preliminary screening of all PS requests from government and NGO partners for consistency with UNICEF policy and mandate, in close collaboration with relevant programme officers at the Country Office and with SD.
  • Assists partners in all procurement services steps: Planning, Cost Estimate, commitment upon Partner’s acceptance of the Cost Estimate, a Memorandum of Understanding (MOU) is signed, procurement & delivery, accounts settled, Monitoring & Evaluation.
  • Screen shipping documents and prepare necessary supporting letters to facilitate smooth green light from the Partner.
  • Follow up with the consignee and ensure timely submission of VAR (within 3 days upon vaccine arrival).
  • Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
  • Responsible for proper tracking and documentation of all PS transactions including, copy of final statement of accounts from SD, shipping documents, waybills and receipt vouchers (GRNs), maintain up to date files and monitoring sheets for all PS CEs and orders.
  • Any other assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

Experience: Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage. Bachelor’s degree in Procurement and or Logistics will be an asset.

Education: Minimum 5 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required. Familiarity with UNICEF, UN supply procedures and systems is an asset.

Languages: Fluency in English and Ukrainian is required. Working knowledge of other UN languages will be considered as an asset.

For every Child, you demonstrate...

Core Values:

 

  • Commitment
  • Diversity and inclusion
  • Integrity

Core competencies:

  • Communication [II]
  • Working with people [II]
  • Drive for Results [II]

Functional Competencies:

  • Analyzing [II]
  • Applying Technical Expertise [II]
  • Planning and Organizing [II]
  • Following Instructions and Procedures [II]

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This is the re-advertisement of the vacancy announcement. If you have already applied for this post, you don’t need to re-apply.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

How can you make a difference?

  • Responsible for the day-to day procurement services administration and providing timely and accurate information on goods in transit, government warehouse stock, and dispatched/distributed supplies.
  • Establish and maintain contracts with the Supply Division in Copenhagen on supply procurement and shipping polices. Interprets and advises the county office on policies and procedures impacting on procurement. Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies linked to procurement services.
  • Corresponds with programme Sections/Fields offices and suppliers on supply and procurement matters.
  • Carry out preliminary screening of all PS requests from government and NGO partners for consistency with UNICEF policy and mandate, in close collaboration with relevant programme officers at the Country Office and with SD.
  • Assists partners in all procurement services steps: Planning, Cost Estimate, commitment upon Partner’s acceptance of the Cost Estimate, a Memorandum of Understanding (MOU) is signed, procurement & delivery, accounts settled, Monitoring & Evaluation.
  • Screen shipping documents and prepare necessary supporting letters to facilitate smooth green light from the Partner.
  • Follow up with the consignee and ensure timely submission of VAR (within 3 days upon vaccine arrival).
  • Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.
  • Responsible for proper tracking and documentation of all PS transactions including, copy of final statement of accounts from SD, shipping documents, waybills and receipt vouchers (GRNs), maintain up to date files and monitoring sheets for all PS CEs and orders.
  • Any other assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

Experience: Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage. Bachelor’s degree in Procurement and or Logistics will be an asset.

Education: Minimum 5 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required. Familiarity with UNICEF, UN supply procedures and systems is an asset.

Languages: Fluency in English and Ukrainian is required. Working knowledge of other UN languages will be considered as an asset.

For every Child, you demonstrate...

Core Values:

 

  • Commitment
  • Diversity and inclusion
  • Integrity

Core competencies:

  • Communication [II]
  • Working with people [II]
  • Drive for Results [II]

Functional Competencies:

  • Analyzing [II]
  • Applying Technical Expertise [II]
  • Planning and Organizing [II]
  • Following Instructions and Procedures [II]

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

This is the re-advertisement of the vacancy announcement. If you have already applied for this post, you don’t need to re-apply.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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