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National Project Assistant

Riyadh (Saudi Arabia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Riyadh (Saudi Arabia)
  • Grade: SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2021-01-27

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Background

The primary role of United Nations Development Programme (UNDP) is to support country-led efforts to achieve the Sustainable Development Goals (SDGs). The work of UNDP in 170 countries around the world is anchored in diverse and effective partnerships, which are vital to our two critical roles at country level: (a) as an integrator across policy, programmatic and organizational silos; and (b) as an operational backbone for the United Nations and other partners.

Saudi Arabia is witnessing economic prosperity and progress in all domains of socio-economic development which produced tangible improvement in all human development indicators such as standard of living, health and education services, environmental conditions as well as potentials of comprehensive development. In April 2016, the Government of Saudi Arabia announced its Saudi Vision 2030 – an ambitious long-term development programme.

Saudi Vision 2030 represents an ambitious blueprint with long-term goals and expectations. It is expressed in three themes of a vibrant society; a thriving economy and an ambitious nation. A review of the three themes and their underlying issues of national concern reveal a holistic approach to development that encompasses the three dimensions of sustainable development: the social, the economic and the environment.

The partnership between UNDP and Saudi Arabia is covering vital sectors and areas which contributes to address the needs of Saudi society, including enhancement of the local capacity of different government institutions and support to policy making and reporting. A wide set of under the scope of technical assistance is provided to assist the KSA departments in their reform processes.

To support these activities, UNDP will provide technical advisory support to the KSA through the UNDP Country Office (CO) in Riyadh as well as provide support for overall project management activities. The National Project Officer(s) will carry out his/her tasks close cooperation with the Programme team and the Senior Management of UNDP’s office in KSA.  The National Project Officer(s) are expected to provide technical expertise in overall project oversight, including project planning and coordination, monitoring and reporting. The National Project Officer(s) are expected to support the CO as needed in other areas, such as establishing new partnerships and formulating new projects.

Duties and Responsibilities

Support   the effective organisation and implementation of operational and administrative processes:

Coordinate and prepare inputs to formulation of Annual Work Plans;

 Provides inputs to detailed implementation plans;

Provide daily support on timely execution of project (s) approved work plans including ensuring the efficient implementations of all administrative management activities in accordance with corporate compliance rules an practices;

Assists in monitoring the progress throughout the project cycle;

Assists the National Project Officer and project team, as appropriate, in coordinating the exchange of information among the programme partners;

Provides support in organizing/conducting project activities;

Provision of administrative services to meetings, seminars, workshops including planning and organisation;

Efficient travel arrangements provided for the team as required, ensuring proper use of UNDP resources and client satisfaction;

Maintains records on assets management and prepare asset reports;

Support in travel and logistics arrangements, as needed;

Initiate routine correspondence relating to the implementation of project and drafting of official documents;

Drafts meeting minutes, translate and interpret from local language/s into English and vice-versa;

Supports other programme-related activities as required by the National Project Officer and UNDP programme management team;

Undertake and support project implementation and procurement activities according to UNDP workflows including contracting consultants and institutional contracts;  

Propose solutions to any administrative issues, whenever relevant and possible.

Manage the project documentation in an appropriate and satisfactory manner:

Review and presentation of information for audits and supports implementation of audit recommendations.

Maintain files and ensure proper records of projects working files and permanent retention files in line with corporate requirements (project audit, evaluation, and operational and financial closure).

Assist in preparation of project work-plans through providing support in data collection, systematization and analysis of information, inter-action with institutions in data collection.

Preparation of relevant background materials for use in discussions, correspondence, and briefing sessions.

Contribute to preparation and implementation of variety of progress reports, by providing information, preparation, and analysis of financial data, etc.

Document lessons learnt.

Compile, copy and distribute project products.

Competencies

Core Competencies

Innovation

Ability to make new and useful ideas work

Level 3: Adapts deliverables to meet client needs

Leadership

Ability to persuade others to follow

Level 3: Proactively seeks and recognizes contributions of others

Communication

Ability to listen, adapt, persuade and transform

Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

Delivery

Ability to get things done while exercising good judgement

Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional Competencies

Results-based Management  

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Collaboration and Partnership 

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Knowledge Facilitation

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Required Skills and Experience

Education:

Bachelor’s degree in Project Management, Business or Public Administration.

Experience:

At least 3 years of professional experience in project support functions.

Experience in research, analytical and reporting activities in projects.

Knowledge of project cycle management in the public or private sector or international organizations is desirable

Excellent computer literacy (MS Office; Windows XP, Internet);

Excellent communications, report writing and analytical skills.

Language Requirements:

Fluency in spoken and written Arabic and English

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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