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Operations Associate, GS-6 (FT) Freetown, Sierra Leone # 94170 (For Sierra Leone Nationals Only)

Freetown (Sierra Leone)

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Freetown (Sierra Leone)
  • Grade: GS-6, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2021-01-19

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Under the direct supervision of the Deputy Representative-Operations, the Operations Associate assists the Deputy Representative-Operations in providing efficient and cost-effective administrative and operational support services in the Section and in ensuring that the office’s administrative and operational services are in compliance with UNICEF’s administrative policy, procedures, rules and regulations.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Support!

To learn more about working for UNICEF and our work in Sierra Leone, please visit the following link: www.unicef.org/sierraleone

How can you make a difference?

Summary of key functions/accountabilities:

1. Appropriate and consistent application of administrative policy and procedures and timely implementation to support operations at the country or sub-country levels.

  • Provide practical inputs on implementation of administrative guidelines, in close coordination with the supervisor.
  • Support supervisor and updates procedures such as Office Committees, Table of Authority and assigns roles to staff under the Table of Authority with the approval of the Deputy Representative - Operations. 
  • Keep supervisor abreast of potential problem areas, prepares reports on administrative matters as required.
  • Provide administrative support and services to sub-country (zone) offices and out postings, where applicable, including preparation and funding of service contracts.
  • Support the Operations Section meetings, including recording of minutes and/or notes at such meetings
  • Follow up with Units in Operations for pending actions from meetings. 

2. Budget preparation and implementation are properly administered in the area of administrative management and services.

  • Assist the Deputy Representative – Operations in the preparation of the Country Programme Management Plan (CPMP).
  • Assist supervisor in preparing estimates on office premises, supplies and equipment requirements for budget preparation purposes.
  • Assist in reviewing staff costs.
  • Conduct periodic review of funds allocated to Operations including Institutional Budget for effective and timely use of funds. 

3. Provide support to the supervisor in organizing and maintaining appointments, calendars and schedules of meetings.

4. Contribute to the reviews of contractual arrangements related to administrative and operational support and monitors payments against contractual obligations. 

5. Partnership, coordination and collaboration

  • Support effective working relations with other agencies, local authorities and implementing partners on issues relating to administrative matters through information exchange, collaboration, and harmonization. Cooperates with other UN agency counterparts in the UN reform initiatives (including common services and premises agenda, etc.).
  • Serve as Secretariat to the United Nations Operational Management Team (OMT) if required. 

6. Perform any other duties and responsibilities assigned as required.

To qualify as an advocate for every child you will have…

  • Completion of Secondary School, University level courses in administration, finance, or any other related field of discipline relevant to the job is an asset.
  • A minimum of 6 years of progressively responsible administrative or clerical work experience is required.
  • Fluency in English is required. 

 For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

  • Analyzing (2)
  • Learning and Researching (2)
  • Planning and Organizing (2)
  • Following Instructions and Procedures (2) 

View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

"UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/"

Only shortlisted candidates will be contacted and advance to the next stage of the selection process. 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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