Operations Associate, GS6, Temporary Appointment (364 days), Amman, MENA Regional Office , # 00114941

The United Nations Children's Fund (UNICEF) MENA Regional Office in Amman seeks a dedicated, experienced, highly motivated and proactive candidates for the Operation associate at GS6 Level to support the the Risk Management Unit and the staff counselling section with the different activities undertaken by both. This JD covers a broad range of functions, however, depending on the context, the incumbent may focus on all, some, or only one or two areas with great depth. In addition, there may be additional functions not mentioned in the JD. If this is the case, this can be made clear in work plans and/or individual performance plans.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a future.

Since 2011, the Middle East and North Africa (MENA) region has undergone a dramatic transformation. What was once a middle-income region, where UNICEF was implementing mostly upstream work, has now become the region with the greatest concentration of humanitarian needs in the world with two Level 3 emergencies (Yemen and Syria) and many countries that are facing protracted conflicts as well as civil unrest and/or political transition.

UNICEF response has grown substantially across the country offices (COs) to keep pace with the increasing needs across the Region. The UNICEF COs across MENA, including those mentioned are responding to large humanitarian caseloads, managing large budgets, with significant implications on their data collection/management, analysis, reporting responsibilities and MENARO oversight. The scale of the emergencies in MENA demands high volume and quality data/information processing, analysis and subsequently reporting.

Each of the UNICEF Country Offices (COs) in the affected countries has a different level of information management (IM) capacity and needs, so continued robust IM capacity is required from the Humanitarian Section in the MENA Regional Office (MENARO). There are also a wide range of capacities in the Iraq, Yemen, Libya and Sudan COs to respond to IM needs, all of which require some degree of support to coordinate. Some COs may also require surge support which the IMO will need to respond to.

How can you make a difference?

The United Nations Children's Fund (UNICEF) MENA Regional Office in Amman seeks a dedicated, experienced, highly motivated and proactive candidates for the Operation associate at GS6 Level to support the the Risk Management Unit and the staff counselling section with the different activities undertaken by both.
This JD covers a broad range of functions, however, depending on the context, the incumbent may focus on all, some, or only one or two areas with great depth. In addition, there may be additional functions not mentioned in the JD. If this is the case, this can be made clear in work plans and/or individual performance plans. Specific responsibilities are highlighted below: 

1. Supporting the Risk Management Unit in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the unit to facilitate delivery of its products as well as preparation of reports, working papers and presentations.
2. Management of Information under the Risk Management Unit including organizing documents on ECM.
3. Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
4. Regularly monitoring budgets and financial expenditures of the unit by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
5. Carrying out transactions in VISION pertaining to:
   • Grants and activities under the Risk Management Unit including but not limited to registering grant allotments and tracking expiring grants.
   • Submitting various unit’s requests to concerned section for processing: travel, protocol, finance, MDM …etc.
   • Handling the procurement and low value procurement requests as per the office’s standard operating procedure (SOP).
6. Supports preparation and management of events and meetings as needed;
   • Preparation and coordination for meetings/events.
   • Creating TeamSite's for each event and maintaining relevant documents libraries.
   • Taking minutes and action points of meetings ensuring accuracy, attention to detail and coherence.
   • Following up as needed and keep updated records of the responses received on requested action points and other tasks as required
   • Where/as needed arrange for travel of UNICEF staff on official business. This includes flight booking arrangements in accordance with UNICEF duty travel rules and regulations.
7. Support travel arrangements for staff in the section as per the guidance agreed by the Regional Office Management Team

To qualify as an advocate for every child you will have…

• Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
• Experience: A minimum of six years of administrative or clerical work experience is required. Prior experience in programme/or operation support functions is an asset. Relevant experience in a UN system agency or organization is considered as an asset.
• Language: Fluency in English and Arabic is required. 

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post (View our competency framework at):

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.