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Contracts Analyst

United States (United States of America)

  • Organization: CHAI - Clinton Health Access Initiative
  • Location: United States (United States of America)
  • Grade: Entry Level - Open for both International and National Professionals - Junior level
  • Occupational Groups:
    • Legal - Broad
    • Procurement
    • External Relations, Partnerships and Resource mobilization
  • Closing Date:

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Contracts Analyst

Country
United States
Type
Full Time
Program (Division)
Finance - Contracts
Additional Location Description
flexible
Overview

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low-and middle-income countries, while strengthening the capabilities of governments and the private sector in those countries to create and sustain high-quality health systems that can succeed without our assistance. For more information, please visit: http://www.clintonhealthaccess.org

 

The Contracts Analyst provides legal and compliance-related support to CHAI country and program teams. The Analyst vets, analyzes, modifies, revises and advises on program, financial, and legal content in CHAI contracts governing program implementation. To improve the internal workflow of the Contracts department, the Analyst implements new and existing procedures and supports the development of intra and inter-departmental tools, policies, reports and more. The Contracts Analyst is expected to quickly learn and adopt Contracts department standards and best practices, including those around the processing and tracking of documents, reviewing contracts, and interacting with CHAI teams.

The Contracts Analyst will report to the Senior Contracts Manager.

Responsibilities
  • Vets, analyzes, modifies, revises and approves financial and legal content in CHAI contracts governing program implementation. Liaises with program teams and the Contracts Manager throughout this review process. In agreement reviews the Analyst uses independent judgment to vet programmatic, legal and financial inclusions for compliance with CHAI policies and procedures, grant agreement requirements, and local laws regarding business registration and independent contractor classification requirements.
  • Creates, reviews and analyzes policies and procedures for the Contracts department and advises on other departments’ contracts-related policies for implementation across CHAI’s global and headquarters operations. Policies include mandates regarding the prescribed use of the Contracts department templates as well as standard operating procedures for teams to draft agreements (grant agreements and non-grant agreements), guidance on processing in-country registrations and renewals for business operations, requirements surrounding signing agreements, and processes around working with the Contracts department to address other legal questions.
  • Conducts grant agreement reviews on an as needed basis, with a focus on overall program, legal and financial inclusions. Particular attention to intellectual property ownership, insurance requirements, and compliance with implementing in-country legal and registration requirements is made.
  • Maintains tracking mechanisms for all CHAI grant agreements for use by Contracts and the Finance team as a whole. The Analyst collaborates with and guides the teams in capturing and reporting on grant agreement information.
  • Using database coding, the Analyst manages higher-level maintenance of Contracts department’s Microsoft Access databases. The Analyst is in charge of creating new queries, and reports in the department’s database, enabling streamlined data management and regular reporting to CHAI’s auditors, senior leadership, and program teams.
  • Conducts trainings and drafts training materials (inter-departmental, across headquarters, and with country and program teams) on the department’s best practices, standards and procedures.
  • Assists the Contracts Manager and works with CHAI’s program teams to track and synthesize information related to CHAI’s high-level agreements with governments and Ministries of health.
  • Working with embassies, US state government agencies, and federal government agencies, the Analyst organizes compliance oversight related to official filings with domestic and foreign governments. Additionally, the Analyst advises and assists with business and charity registrations and renewals for US states and foreign countries.
  • Conducts ad-hoc projects, as needed, including the generation of reports and documents for other headquarters departments as well as for programmatic teams.
Qualifications
  • Bachelor’s degree with strong academic performance and 2-3 years relevant experience. Graduate degree preferred.
  • Impeccable command of English grammar and usage, in both written and oral communications
  • Mastery of Microsoft Office, with emphasis on Microsoft Word, Excel, and Access. Demonstrated prior experience and expertise with Access required.
  • Experience and comfort with financial calculations and budgets
  • Familiarity with a wide range of legal document formats
  • Logical thinker with an ability to perceive subtleties in language and nuanced sentence structure
  • Minute attention to detail and strong organizational ability
  • Ability to handle multiple tasks simultaneously and set priorities
  • Highly motivated and capable of working independently as well as within a team setting

Experience:
Bachelor's Degree; or Secondary School or equivalent plus 3 years work experience; or equivalent total work experience

 

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