Programme Associate (Donor Relations) SC6

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NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism,  talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Programme Associate (Donor Relations) SC6 to be based in Kampala. Selected candidate will be employed on Service Contract.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RB) or Country Offices (COs), and generally report to a more senior Partnerships Officer.

Job holders primarily carry out day–to-day partnerships activities and research. They engage with internal stakeholders and a host of public, private sector and external entities. These can comprise governments, UN agencies, intergovernmental institutions and their member states, international financial institutions, individuals, corporations, foundations and NGOs. While at HQ level Partnerships Officers are likely to focus on either public, private sector or external entities, those at RB and CO level may cover a whole range of such partnerships

JOB PURPOSE

The role will support the Partnerships Officer and donor relations team to collect, analyze and report on information that will develop new and existing government and private sector partnerships for WFP Uganda CO programmes.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide the donor relations team with a full range of complex support services to enable WFP senior managers develop new strategies to maintain and increase funding from new and traditional donors.
2. Support the donor relations team to prepare and/or consolidate comprehensive reports, documentation, correspondences, briefing notes, etc. and conduct research related to funding opportunities for the country office.
3. Support Partnerships Officer and donor relations team to collect data and contribute to preparation of accurate and timely programme reports to enable informed decision-making and action planning by stakeholders.
4. Contribute to the management of donor portfolios by revising and reviewing correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
5. Highlight fundraising opportunities and resourcing issues through briefs/advice to Programme and BPU counterparts to ensure that donor resources are used effectively. This will be inclusive of sharing forecasts and any other relevant information.  

KEY ACCOUNTABILITIES CONTINUED

6. Assess and recommend improvements to procedures and practices, to contribute to the effective delivery of partnerships (donor relations) support services.

7. Coordinate tasks of junior colleagues to ensure support services are delivered consistently and to the required standards.

8. Manage updates and further develop internal records and databases, specifically, salesforce to ensure information is accurate, organized, available for others to access and compliant with all relevant regulations and policies.

9. Respond to specialized queries and requests for support regarding donor compliance, using initiative and following standard processes, to ensure timely and accurate resolution of all enquiries.

10. Maintain relationships with internal and external stakeholders, in order to provide an aligned, coherent service, and to identify opportunities to collaborate/integrate processes and activities.

11. Represent WFP at meetings at appropriate levels, sharing information to raise awareness of the strategy and objectives of the Donor Partnerships Team, to build support and advocate for WFP activities.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

STANDARD MINIMUM QUALIFICATIONS

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has a basic understanding of government strategies.
• Has developed effective relationships with partners and explored new areas to scale-up existing activities and researched new opportunities.
• Has experience in collecting data, drafting resourcing analysis, and preparing briefs for relevant teams.
• Has supported programme and finance teams throughout the grant management cycle, including the effective stewardship of arising queries and compliance with donor requirements.
• Has motivated team spirit and contributed to a gender-balanced, inclusive and sound working environment

DEADLINE FOR APPLICATIONS

Sunday 24th January 2020

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.