Programme Management Associate (Internal Candidates Only)
Background Information - Myanmar
Background Information - Asia Regional Health Cluster
The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and fund management, and the provision of quality pharmaceuticals and health products. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal 3 on good health and well-being, by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region.
The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund) in Asia. The Global Fund, which has been providing financial support to the Greater Mekong Sub-region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements in collaboration with selected sub-recipients from the National Programmes, local and international non-governmental organizations (NGOs) and UN agencies.
Background Information - Job-specific
Provides financial monitoring support
Ensure GFATM protocols and standard are adhered to by the programme;
Assist in the administration and monitoring of all aspects of National Programmes’ RSSH (Resilient and Sustainable Systems for Health) activities and SRs’ project implementation, including finance, budget and management and Quarterly work plan;
Assist the National Programmes and SRs in data collection, management, aggregation and reporting to the Principal Recipient UNOPS;
Assist in day to day coordination of RSSH and project activities, i.e. assist in work plan changes, budget changes, collecting and assembling data and reporting activities achievement of the project;
Assist in drafting the project reports and progress updates and disbursement ;
Assist in monitoring expenditures, verify accuracy of requests, completeness of documentation and availability of funding: Inform supervisor of budget status, process for action, inform client and actively follow up to completion;
Contribute to routine monitoring of project progress, activity results and implementation costs against planning to ensure that actions supported by the PR are implemented effectively and efficiently as well as adjusted to reflect changes in the national programmes’ work plans and budgets;
Provides administrative and operational support
Assist in organizing and facilitating the regular coordination meetings/ capacity building trainings/review meetings between SRs and PR UNOPS;
Assist in communication of PR UNOPS’s field visits to the National Programme and SRs project sites, including the related logistics and administrative matters as necessary;
Act as the focal person to archive all the necessary documentation related to the RAI3E projects and National Programmes RSSH activities that can easily be retrieved on request;
Initiate purchase orders (POs) in UNOPS ERP system for making payments to implementing partners and sub-contractor
Provides partner coordination support
Interact with colleagues, clients, partners and in the PR to exchange vital information on operational issues related to National Programme as the case may be and seek cooperation to resolve routine operational issues and process problems and refer complex issues to supervisor with recommendation of course of action;
Attend all relevant technical meetings and maintaining excellent contacts with all stakeholders;
Perform other relevant duties as may be assigned by the supervisor.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN security Management System and that of UNOPS.
Impact of Results
Good professional relationship with MOHS and SR partners
Positive feedback from National Programmes in PR-GFATM on support provided by the contractor, particularly in the timely submission of work-plans and reports required for M&E purposes.
Records well maintained and up to date based on project activities.
Accurate/good quality reports & statistics submitted when and as required.
Supervisor & clients regularly briefed on project activities when and as necessary
Secondary education is required. Bachelor's Degree in health, Public Administration, Business Administration, Project Management, or related field is an asset and may substitute some required years of work experience.
Six years of relevant experience in programme or project support related field is required. Knowledge of UN rules and regulations, government directory, NGOs, UN agencies and embassies would be an asset.
Full working knowledge in English and Myanmar language is required.
|Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion. |
|Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.|
|Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).|
|Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.|
|Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.|
|Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.|
|Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.|
Contract type, level and duration
Contract type: ICAContract level: LICA6
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance
For more details about the ICA contractual modality, please follow this link:
This position is open to UNOPS Internal Candidates Only. This position is open to Myanmar Nationals Only.
- Please note that the closing date is midnight Copenhagen time
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
- Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.