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Programme Management Associate (Internal Candidates Only)

Yangon (Myanmar)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Yangon (Myanmar)
  • Grade: LICA-6, Local Individual Contractors Agreement - Administrative support
  • Occupational Groups:
    • Public Health and Health Service
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2021-01-25

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Background Information - Myanmar

Background Information - Asia Regional Health Cluster

The Asia Regional Health Cluster (ARHC) was established in 2018 for efficient delivery of grants and fund management, and the provision of quality pharmaceuticals and health products. The ARHC aims to significantly impact the targets of UN Sustainable Development Goal 3 on good health and well-being, by expanding the population benefitting from UNOPS-managed health-related engagements across the Asia Region. 

The ARHC portfolio manages the Principal Recipient (PR) Programme of the Global Fund to fight AIDS, Tuberculosis and Malaria (Global Fund) in Asia. The Global Fund, which has been providing financial support to the Greater Mekong Sub-region for malaria programs since 2003, has selected UNOPS as a PR, responsible for delivering the targets set out in the grant agreements in collaboration with selected sub-recipients from the National Programmes, local and international non-governmental organizations (NGOs) and UN agencies.

Background Information - Job-specific

UNOPS is the Principal Recipient managing the Regional Artemisinin Resistance Initiative 3 Elimination (RAI3E) grant (2021-2023), established by Global Fund in 2020, providing USD226.5 million for malaria elimination activities in the Greater Mekong Sub region and USD171.5 million for TB and HIV activities in Myanmar (2021-2023). Under the direct supervision of Health System Strengthening Officer, the Programme Management Associate shall be responsible for assisting in the management of RSSH and RAI3E grants, coordination between National Programmes, Sub-recipients (SRs) and the PR UNOPS.

Functional Responsibilities

Provides financial monitoring support


  • Ensure GFATM protocols and standard are adhered to by the programme;

  • Assist in the administration and monitoring of all aspects of National Programmes’ RSSH (Resilient and Sustainable Systems for Health) activities and SRs’ project implementation, including finance, budget and management and Quarterly work plan;

  • Assist the National Programmes and SRs in data collection, management, aggregation and reporting to the Principal Recipient UNOPS;

  • Assist in day to day coordination of RSSH and project activities, i.e. assist in work plan changes, budget changes, collecting and assembling data and reporting activities achievement of the project;

  • Assist in drafting the project reports and progress updates and disbursement ;

  • Assist in monitoring expenditures, verify accuracy of requests, completeness of documentation and availability of funding: Inform supervisor of budget status, process for action, inform client and actively follow up to completion;

  • Contribute to routine monitoring of project progress, activity results and implementation costs against planning to ensure that actions supported by the PR are implemented effectively and efficiently as well as adjusted to reflect changes in the national programmes’ work plans and budgets;


Provides administrative and operational support


  • Assist in organizing and facilitating the regular coordination meetings/ capacity building trainings/review meetings between SRs and PR UNOPS;

  • Assist in communication of PR UNOPS’s field visits to the National Programme and SRs project sites, including the related logistics and administrative matters as necessary;

  • Act as the focal person to archive all the necessary documentation related to the RAI3E projects and National Programmes RSSH activities  that can easily be retrieved on request;

  • Initiate purchase orders (POs) in UNOPS ERP system for making payments to implementing partners and sub-contractor


Provides partner coordination support


  • Interact with colleagues, clients, partners and in the PR to exchange vital information on operational issues related to National Programme as the case may be and seek cooperation to resolve routine operational issues and process problems and refer complex issues to supervisor with recommendation of course of action;

  • Attend all relevant technical meetings and maintaining excellent contacts with all stakeholders;

  • Perform other relevant duties as may be assigned by the supervisor.


The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN security Management System and that of UNOPS.


Impact of Results


  • Good professional relationship with MOHS and SR partners

  • Positive feedback from National Programmes in PR-GFATM on support provided by the contractor, particularly in the timely submission of work-plans and reports required for M&E purposes.

  • Records well maintained and up to date based on project activities.

  • Accurate/good quality reports & statistics submitted when and as required.

  • Supervisor & clients regularly briefed on project activities when and as necessary

Education/Experience/Language requirements

Education

  • Secondary education is required. Bachelor's Degree in health, Public Administration, Business Administration, Project Management, or related field is an asset and may substitute some required years of work experience. 


Experience

  • Six years of relevant experience in programme or project support related field is required. Knowledge of UN rules and regulations, government directory, NGOs, UN agencies and embassies would be an asset.


Language Requirements

  • Full working knowledge in English and Myanmar language is required.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: ICA

Contract level: LICA6
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

This position is open to UNOPS Internal Candidates Only.  This position is open to Myanmar Nationals Only. 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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