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Project Officer

chisinau, republic of moldova (home-based)

  • Organization: ICMPD - International Centre for Migration Policy Development
  • Location: chisinau, republic of moldova (home-based)
  • Grade: Level not specified
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2021-01-25

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Vacancy Announcement VA21p004V01 Project Officer

Development of a Forced-Return Monitoring System in the Republic of Moldova (FReMM)

Posting Date: 11 January 2021 th

Deadline for Applications: 25 January 2021

Duty Station: Chisinau, Republic of Moldova (Home-Based) Start Date: 1 March 2021

Contract Duration: 12 Months

Type of Post: Local

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 18 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Project Overview:

ICMPD is inviting all interested candidates to apply for the Project Officer position for the project Development of a Forced-Return Monitoring System in the Republic of Moldova (FReMM). The overall objective of this project is to contribute to a functioning return system in the Republic of Moldovaincompliancewithhumanrightsasenshrinedinrelevantinternational,regionalandnational legislationandprotectingthehumanrightsofreturneesthroughindependentandtransparentforced- return monitoring.

The specific objectives of the project are to:

1) Strengthen the legal and institutional framework relevant to forced-return monitoring. 2) Increase the capacities of the relevant institutions to monitor forced-return operations. 3) Contribute to effectivecommunication and cooperation betweenthe returnenforcing institutions and the monitoring bodies.

Job Description:

The Project Officer supports planning of project activities and coordinates implementation in collaboration with project stakeholders, beneficiaries, experts and partners. S/he administers project inputs according to the approved project documentation, work plans and budgets, and in line with ICMPD´s rules and business processes as well as partner and donor agreements. S/he is responsible for a timely achievement of high-quality outputs within the assigned area of work.

1The Project Officer plans, in cooperation with the Senior Project Manager, organises and supervises the work of experts and contractors ensuring high quality and timeliness of their outputs. S/he contributes to production of substantive project content and prepares inputs to donor and other substantive reports. The Project Officer contributes to overall planning of the project and participates inprojectcommunicationsactivitiespreparingcontentandinputs.TheProjectOfficerassessesproject results and formulates inputs to the development of new initiatives.

The Project Officer works under the direct supervision of the Senior Project Manager, closely collaborating with the Project Assistant at ICMPD Vienna and under the overall strategic guidance of the Regional Coordinator for Eastern Europe and Central Asia (EEAC). S/he cultivates contacts with the project stakeholders and partners at the working level, takes part in the identification of potential project ideas and funding opportunities in the Republic of Moldova and other Eastern Partnership countries, and fulfils other tasks in the EECA region as assigned and agreed with the EEAC Regional Coordinator and the Senior Project Manager.

Tasks and Responsibilities:

1. Planning and Implementation of Activities:

Plan and organise activities in the assigned area of work in line with the project´s work plan ensuring the timely accomplishment of work outputs;

Identify bottlenecks. Propose solutions and corrective action when required and take action to implement;

Analyse and synthetize information for implementation of project activities and coordinate tasks with partners in the assigned area of work;

Initiate and follow up on mobilisation of experts, goods and services, capacity building and grants schemes. Prepare inputs to Terms of References and specifications;

Organise consultant selection processes and interview panels;

Participate in tender evaluations as a member of the evaluation panel;

Coordinate work of experts, consultants and contractors ensuring that content and outputs are produced timely, according to project work plan and ICMPD´s quality standards; Organise project events, meetings, workshops and other activities in line with project’s work plan in the assigned area of work. Draft agenda, identify participants and resource persons; Prepare background materials for project events suchmeeting folders and inputs to speeches and presentations;

Contribute to development of the project’s communications and visibility plan. Prepare and coordinate preparation of inputs to its implementation;

Draft project correspondence;

Update project contacts database;

Maintain up-to-date project information including in ICMPD project management tool; Keep team members informed about the project implementation progress.

2. Project Administration and Compliance:

Regularly monitor expenditures and disbursements for the assigned area of work to ensure that budget allocations are not exceeded. Take corrective action as required;

Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultant management procedures;

2 Initiate and follow-up on procurement processes according to ICMPD`s procurement rules; Support management of consultant and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule. Ensure preparation of timesheets for project consultants. Evaluate the performance of consultants according to consultant’s performance management system;

Maintain project documentation electronically and on physical file.

3. Project content, reporting and contribution to project development:

Review, comment upon and revise work outputs of consultants and contractors; Prepare inputs to project reports, presentations, briefs;

Contribute to production of project content by:

- Compiling data, information and undertaking desk studies;

- Drafting documents and inputs to documentsaccording to ICMPD´s quality standards. - Disseminating findings.

Contribute to the review and assessment of project results by identifying and recording best practices/lessons learned;

Contribute to development and formulation of inputs to new project concepts, proposals, work plans and budgets as requested.

Key Results:

Project activities in the assigned area of workorganised and implemented according to work plan; Project inputs administered according to ICMPD´s rules and processes and donor requirements; Processes with external stakeholders, partners, consultants and contractors managed promptly; Deliverables of project consultants and contractors monitored and controlled; Financial expenditures on activities level controlled and maintained within the budgetary limits; Qualitative and timely contributions for formulation of project content provided; Qualitativecontributionsmade towardsassessmentofproject resultsand identificationoflessons learned.

Incumbent Profile:

A minimum of 3 years of position-relevant work experience in the field of the migration; Substantive knowledge of migration and return and readmission issues;

Solid knowledge in human rights;

Solid analytical, drafting and organisational skills;

Good communications and problem-solving skills;

Experience in stakeholder relations management;

Supervisory experience in management of experts as required by the position; Professional training in project cycle management in an asset;

Strong ICT skills in MS applications. Experience with SAP is an asset;

Willingness to travel.

3Corporate Qualifications:

Experience in international context;

Proficiency in (verbal/written) English and Romanian, proficiency in Russian and other Eastern Partnership (EaP) languages is an asset;

Master´s degree related to the area of work.

Compensation:

ICMPD offers a monthly gross salary to be calculated based on qualifications and experience. Additional benefits include Health and Accident Insurance and six weeks’ annual leave. Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This positionmayentailtravelfortheexecutionofthetasksand duties,whichmaywarrantadherence to security protocols, and/or health procedures.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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