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Project Coordinator - COVID-19 Response

Port Vila (Vanuatu)

  • Organization: SPC - Pacific Community
  • Location: Port Vila (Vanuatu)
  • Grade: Mid level
  • Occupational Groups:
    • Emergency Aid and Response
    • Project and Programme Management
    • Managerial positions
    • Disaster Management (Preparedness, Resilience, Response and Recovery)
    • Malaria, Tuberculosis and other infectious diseases
    • Public Health and Health Service
    • Ebola
  • Closing Date: 2021-01-17

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  • Port Vila-based position
  • Attractive expatriate package
  • Join the principal development organisation in the region




The Pacific Community is the principal scientific and technical organisation in the Pacific region, proudly supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organisation works across more than 25 sectors. We are renowned for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.


The Public Health Division (PHD) supports members in developing healthier Pacific Island communities by providing assistance in public health surveillance, and in the prevention and control of communicable and non-communicable diseases. The primary focus of the division is to provide scientific and technical assistance and to support the implementation of plans and programmes in member countries and territories. The primary goals for all PHD activities is to promote population health and well-being, help communities prevent disease and restore and/or maintain health, and reduce inequalities in health. PHD is primarily concerned with improving and protecting public (population) health, rather than providing individual treatment services. PHD is comprised of three programmes: Surveillance, Preparedness and Response (SPR), Non-Communicable Diseases (NCD) Prevention and Control; and Clinical Services (CS). This position is located within the Surveillance, Preparedness and Response Programme.


The role – Project Coordinator– COVID-19 Response in Vanuatu will manage and oversee the quality and timely implementation of the project and activities funded by AFD, as well as coordination of Vanuatu MoH other donor-funded activities in response to COVID-19 and for TC Harold recovery efforts. Programmatic and financial management, development of positive relationship with stakeholders, planning, anticipating challenges, finding solutions, preparations of reports, capacity development of national SRs, monitoring programs performance and evaluation impact.


The key responsibilities of the role include the following:

  1. Project management and coordination
  • Coordination and day to day project management and implementation facilitation and monitoring of activities funded by AFD and other donors.
  • Carry out tasks to improve project implementation, and to assist with SPC relationships and office within Vanuatu
  • Identify best practices in implementation and management of project.
  1. Finance and procurement management
  • Carry out administration for all funds received by Vanuatu MoH and funds managed directly by PHD for activity implementation in support of preparatory and response activities to COVID-19, liaising with Finance officer in PHD with budget line items, and ensuring accurate reporting, and spending in line with SPC financial obligations.
  • Support PHD with procurement for activities following SPC procurement guidelines, to ensure that procurement is completed within timeframes to achieve project outcome and that procured items are successfully delivered and in place in a timely manner, within budget, for all project activities.
  1. Manage program and financial reporting
  • Coordination of reporting, including financial reporting, to PHD.
  1. Capacity Building
  • Lead a capacity building initiative within the ministry to improve capacity in project management.
  • Have pre and post assessment done for key staff and systems on project management.
  1. Contribute to a climate of effective and efficient work team
  • As in country project coordinator, provide guidance and advice to SPC staff and line ministries staff on project progress and implementation.
  • Keep all government focal points for the project informed of SPC activities under this project on a quarterly basis in face-to-face or virtual meetings.


For a more detailed account of the key responsibilities, please refer to the online job description.



Key selection criteria


  1. Qualifications
  • Academic qualifications at degree or higher level in a relevant technical or management fields.
  1. Technical expertise
  • 10 years minimum experience in project management, government civil service or in relevant private sector jobs.
  • Knowledge and experience of working in Vanuatu.
  • Experience in procurement for an international organization or government.
  • Experience in coordination of multiple and diverse stakeholders.
  • Experience in budgeting in complex and multi-projects.
  • Expertise in excel.
  • Good understanding of Pacific Islands Government systems.
  • Report writing skills.
  • Financial reporting skills.
  1. Language skills
  • Strong communication skills
  1. Interpersonal skills and cultural awareness
  • Strong people skills and ability to work in a multi-cultural environment.
  • Knowledge of Pacific Island countries and territories is an advantage.



Salary, terms and conditions


Contract Duration – This vacant position is budgeted for 18 months and may be renewed subject to renewal depending on performance and funding.

Due to the current travel restrictions caused by the global COVID-19 pandemic, and the priority SPC places on its staff safety, health and well-being, please note that there may be delays in taking up the appointment. These matters will be discussed thoroughly with successful candidates. In most cases, any appointment and on-boarding would only commence when relocation to the duty station is permitted.


Remuneration – the Project Coordinator – Covid 19 Response is a band 10 in SPC’s 2020 salary scale; starting salary range of range 2,996–3,698 SDR (Special Drawing Rights) per month, which currently converts to approximately USD 4,135–5,103 (EUR 3,698–4,564). An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration being given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews. SPC salaries are not presently subject to income tax in Vanuatu.

Benefits for international staff employees based in Vanuatu. SPC provides a housing allowance, establishment - repatriation grant, removal expenses, airfares, home leave travel, health and life and disability insurances and education allowances are available for eligible employees and their eligible dependents. Employees are entitled to 25 working days of annual leave per annum and other types of leave, and access to SPC’s Provident Fund (contributing 8% of salary, to which SPC adds a matching contribution).


Languages – SPC’s working languages are English and French.


Recruitment principles – SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilinguism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals.  If two interviewed candidates are ranked equal by the selection panel, preference will begiven to the Pacific Islander. Applicants will be assured of complete confidentiality in line with SPC’s private policy.



Application procedure


Closing date: 17th January 2021 – 11:00 pm Noumea Time.

Job Reference: AL000351


Applicants must apply online at

Hard copies of applications will not be accepted.

For your application to be considered, you must provide us with:

  • an updated resume with contact details for three professional referees
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions

Please ensure your documents are in Microsoft Word or Adobe PDF format.

All positions at SPC have specific screening questions. If you do not respond to all of the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.


Screening questions (maximum of 2000 characters per question):

  1. What are some of the unique challenges to managing a project within a Pacific Island Government Ministry? Give Example of a challenge you have faced and how you resolved it.
  2. What makes you the most desirable candidate for this Post? What sets you above other applicants and why should SPC hire you for this post?
  3. What would be your strategy for building capacity in project management with your local counterparts in the course of the project cycle?

Final_JD Project Officer.docx

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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