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HR/Admin Assistant

Nigeria (Nigeria)

  • Organization: IMC - International Medical Corps
  • Location: Nigeria (Nigeria)
  • Grade: Level not specified
  • Occupational Groups:
    • Human Resources
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2021-01-20

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Company Background:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

International Medical Corps is therefore looking for a suitable candidate to fill the position of

HR and Admin Assistant to be base in Maiduguri.

Position: Nigerian nationals only.

Job Summary.

The Human Resources (HR) Assistant under the supervision of HR/Admin Officer will support new hires for the organization including recruitment, screening, recruiting, interview and employee placement. He/she will on-board new employees, and guide through the complicated process of compliance, Because HR represents both the employee and the organization, the Human Resources and Admin Assistant must be well-organized when performing administrative and strategic hiring duties. He/she also has the crucial task of ensuring IMC’s HR policies and procedures are in compliance with all state and federal labor regulations.

Main Responsibility.

· Maintain proper filing and retrieval HR/Admin documentation.

  • Ensure that all steps of the recruitment process are followed according to IMC policies and procedures and state and federal labor laws.
  • Support the posting, advertising and circulation of vacancy, and screen received applications.
  • Schedule interviews and confirm attendance of candidate(s).
  • Perform administrative tasks including, but not limited to, background check, completing employee documentation, recording data on each current employee, maintain employee files, confirm all procedures are following for terminated/exiting employees.
  • Support smooth on-boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards are provided, performance evaluations and other required processes are implemented on time and of a high quality
  • Ensure compliance with Nigerian labor laws and with all IMC compliance policies to ensure due diligence requirements in the field of human resources and administration are maintained
  • Facilitation of international/National staff movement, support planning and purchasing of air tickets and accommodations
  • Maintain and accurately track staff leave
  • Ensure the office is well supplied with stationary and other office essential materials
  • Supervise cooks and cleaners.

QUALIFICATIONS AND EXPERIENCE.

Bachelor’s degree in fields related to Human Resources, Administration and Management.

· 2 years of experience in human resources or related position.

· Organized and efficient in daily tasks.

· Excellent English verbal and written communication skills.

· Ability to multitask, prioritize, and manage time efficiently.

· Goal-oriented, organized team player.

· Creative problem solver who thrives when presented with a challenge.

· Clear understanding and commitment to organization’s mission and goals.

· Strong interpersonal communication skills and professional attitude.

· High level of confidentiality.

· Computer literacy in all Microsoft office programs (word, excel, PowerPoint, outlook).

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within IMC and amongst beneficiaries served by IMC.**

  • Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Only Short-listed candidates will be contacted. **

All applications should be addressed to the Country Director, International Medical Corps via the email: imcnigeriavacancy@internationalmedicalcorps.org

We are an equal opportunity organization So Borno State Based candidates are Strongly encouraged to apply for this position.

Candidates MUST state the position and location they are applying for as the subject of their email, application letter and curriculum vitae should be in a single Microsoft Word Document, otherwise applications will not be considered.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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