Court Clerk (G-4) - Short Term
The Hague (Netherlands)
|Deadline for Applications:||21/01/2021 (midnight The Hague time)|
|Organizational Unit:||Court Management Section, Registry|
|Duty Station:||The Hague - NL|
|Type of Appointment:||Short Term Appointment|
|Minimum Net Annual Salary:||€36,363.00|
|Contract Duration:||Currently multiple short-term appointments during the period from January to December 2021 are anticipated for which the selection of candidates will be made under this vacancy announcement. The duration of the short-term appointments may be subject to change in accordance with the judicial calendar.|
A Short-Term Appointment is used to recruit staff to meet short-term needs. The duration of this assignment is provided above. The maximum duration of a short-term appointment including extensions shall not exceed 12 months.
A Short-Term Appointment does not carry any expectancy, legal or otherwise, of renewal and shall not be converted to any other type of appointment.
Due to the short-term nature of the assignment, the ICC reserves the right to make an appointment at one grade lower than that stated in the vacancy with a modified job description.
A current ICC staff member who is holding a fixed-term appointment may apply for any short-term position. Where a current ICC staff member is selected to a short-term position, he or she will be temporarily assigned to the position in line with section 4.10 of ICC/AI/2016/001. GS-level posts are subject to local recruitment only.
The terms and conditions of service for staff members appointed under a short-term appointment are governed by ICC/AI/2016/001.
The Court Management Section (CMS) keeps audiovisual and written records of proceedings in both working languages of the Court, as well as receives, registers and distributes decisions, orders and documents from Chambers, parties and participants in situations and cases. The Section ensures scheduling and publication of courtroom proceedings and serves as the communication hub for parties, participants, Chambers and relevant Registry sections in all matters relating to the organisation of hearings. CMS processes electronic evidence obtained by the Registry, which requires the maintenance of inhouse knowledge in digital forensics as well as of an industrystandard laboratory.
Duties and Responsibilities
Under the direct supervision of the Head, Judicial Operations Unit, the incumbent performs the following tasks:
- Implements scheduling and preparation of hearings;
- Organises courtrooms prior to hearings;
- Assists the ALO/CO during hearings;
- Assists the ALO/CO in the maintenance of the evidence material;
- Creates and maintains statistics;
- Suggests changes to the SOPs related to court clerk duties and implement them accordingly;
- Maintains multiple chain of custody forms and consultation request records;
- Audits the vault content and vault database;
- Stores and retrieves evidence, audio visual material and other items when required;
- Organises dry cleaning of robes and bibs, maintains the record of robes issued and returned.
Diploma of secondary education.
A minimum of four years of relevant work experience in a judicial organisation or legal setting, of which at least two years should be devoted to the management of legal records. An advanced or a first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.
Experience in legal proceedings and procedural requirements pertaining to evidence is required.
Knowledge, skills, and abilities:
Organisational skills: keeps priorities in line, deadlines are met, accurate and meticulous processing, distributing and storing of records; ability to work independently and under pressure.
Communication skills: maintain a positive working atmosphere with the team, the Unit, the Section and the clients.
Computer skills: IT software (Outlook, Word, Excel)
Knowledge of languages:
Proficiency in either of the working languages of the Court, English or French, is required. Working knowledge of the other is highly desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.
Dedication to the mission and values
- Acts consistently in accordance with the mission and values of the Organisation;
- Maintains confidentiality, acts with integrity and shows respect for diversity;
- Shows commitment to the organisation;
- Presents a positive image of the organisation during external discussions.
- Applies professional and technical expertise;
- Keeps abreast of organisational issues;
- Produces workable solutions to a range of problems.
- Listens, consults and communicates proactively;
- Handles disagreements with tact and diplomacy;
- Recognises and rewards the contribution of others.
Learning and developing
- Identifies development strategies needed to achieve work and career goals and makes use of developmental or training opportunities;
- Learns from successes and failures;
- Seeks feedback and gives feedback to others to increase organisational effectiveness;
- Seeks opportunities for improvement of work;
- Has an open mind and contributes to innovation.
Handling uncertain situations
- Adapts to changing circumstances;
- Deals with ambiguity, making positive use of the opportunities it presents;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Manages time effectively.
- Expresses opinions, information and key points of an argument clearly;
- Handles contacts with diplomacy and tact;
- Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.
- Accepts and tackles demanding goals with enthusiasm;
- Keeps to agreements with others;
- Focuses on client needs;
- Takes responsibility for actions, projects and people;
- Monitors and maintains quality and productivity.
• In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.
• The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with the ICC policy. The PSC process will include but is not limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a positon to submit electronic copy of their passport and all diplomas listed on their profile when requested;
• Applicants may check the status of vacancies on ICC E-Recruitment web-site;
• Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff;
• The ICC reserves the right to not make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.