Project Manager

The OSCE Mission to Bosnia and Herzegovina continues to play a vital role in strengthening the country’s ability to foster a sustainable and stable security environment, to strengthen Bosnia and Herzegovina’s governance, and to encourage its consolidation as a democratic society. The Mission supports political and education reform and works to promote and protect human rights of all citizens of BiH.

Under the direct supervision of the Head of Security Co-operation, should you be selected for the position, you will co-ordinate and monitor implementation of activities under the extra-budgetary (ExB) project “Addressing Security and Safety Risks of Illegal Possession, Misuse and Trafficking of SALW and their Ammunition in Bosnia and Herzegovina”. The project, valued at over EUR 3.5 million, covers a wide array of topics from countering illicit arms trafficking to enhancing ballistic capacities, security upgrade of SALW storages, and mainstreaming gender in SALW control. The work will involve co-ordination with related project activities in other OSCE field offices and other organizations.

 As the Project Manager, should you be selected for the position, you will perform the following duties:

1. Implementing (determining, planning, monitoring and controlling) project by:

- Ensuring overall alignment with programmatic strategy and objectives;

- Conducting project planning, including by continuously monitoring and assessing the environment (i.e.conducting situational and stakeholder analyses);

- Determining, monitoring and overseeing the implementation of the project roadmap, which includes five (5) project results and 18 activities;

- Overseeing realization of the project’s operational plan (including schedule);

- Performing regular quality assurance/control checks;

- Managing project-related information, including in terms of collection, organization, storage/archiving and dissemination;

- Planning and ensuring effective Project budget utilization and conducting any needed budget re-balancing;

- Conducting financial management and effectively allocating financial resources, including as received from multiple donors;

- Co-ordinating and ensuring timely procurement in collaboration with fund administration;

- Effectively allocating human and material resources (e.g. experts/consultants, purchased equipment);

- Managing risk, and co-ordinating timely risk response;

- Conducting and/or organizing monitoring and evaluation, including in terms of devising and applying an effective methodology and tools;

- Representing the project and leading communication efforts, including by liaising with high-level political and with operational-level counterparts/partners as necessary to ensure smooth project implementation as well as recognition of project aims and benefits;

- Co-developing specific Terms of Reference (ToR) for the selection of the service provider, detailing the exact expectations and BPs security provisions in consultation with the hired consultants;

2. Internal and external co-ordination and co-operation

- Regularly co-ordinating and planning Project activities within the Mission as well as with beneficiaries and stakeholders in order to timely flag and resolve any obstacles/issues as well as to ensure effective projectrelated visibility;

- Working in conjunction with and co-ordinating with Mission staff to ensure cross-departmental synergies;

- Collaborating with and supporting the project’s oversight and governance arrangements;

- Strategic liaising;

3. Reporting

- To the Head of SC and the OSCE Secretariat (CPC/FSC SS), including collecting, analysing and timely sharing of project-related information (including implementation data, output and outcome indicators, and verifications means);

- To the donors, according to the OSCE procedures and reporting dynamics;

- Maintaining contacts with interested stakeholders, discussing issues of common interest or concern, and informing them about on-going or planned activities;

4. Managing and supervising the project team by

- Providing assistance in the recruitment (drafting JD, ToR and supporting documents);

- Supervising and providing technical and programmatic guidance to the Project Implementation Team (PIT) and the 29 engaged consultants;

5. Other duties as assigned

For more information on the work of the OSCE Mission to Bosnia and Herzegovina, please see: https://www.osce.org/mission-to-bosnia-and-herzegovina

• Citizenship of an OSCE participating State, excluding the citizenship of the country of the duty station;
• First-level university degree in military, law, strategic security studies, or another security related field;
• Minimum four (4) years of professional experience in the field of security sector and politico-military affairs in relevant national and international contexts, with obligatory military or police background;
• Demonstrated progressively responsible experience in project management, in particular managing complex projects;
• Demonstrated thematic experience developing, implementing and evaluating policy, projects and activities in the field of security related to SALW;
• Demonstrated experience in relationship building with and fostering co-ordination among as well as negotiation and liaising with project stakeholders such as national authorities, international community and civil society;
• Computer literate with practical experience in Microsoft applications;
• Proven ability to compile and analyse information of a political-military and security nature;
• Excellent written and spoken communication skills in English;
• Holding a valid driver’s license;
• Experience in managing teams would be an asset;
• Working experience in Bosnia and Herzegovina and/or South-Eastern Europe would be an asset;
• Working knowledge of local languages would be an asset.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Monthly remuneration subject to social security deductions is about US$ 3,872 to which is added Board and Lodging Allowance (currently EUR 114 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

The OSCE is committed to achieving a better balance of women and men within the Organization. Female candidates are particularly encouraged to apply.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.