Human Resources Assistant (Talent Acquisition) SC5- Maputo
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
The World Food Programme (WFP) is United Nations frontline agency in the fight against hunger, WFP is continually responding to emergencies. We save lives by getting food to the hungry fast. But WFP also works to help prevent hunger in the future. We do this through programmes that use food as a means to build assets, spread knowledge and nurture stronger, more dynamic communities. This helps com- munities become more food secure. On average, WFP aims to bring food assistance to more than 80 million people in 80 countries.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of school education. A post-secondary certificate in the related functional area is desirable.
Experience: Five or more years of progressively responsible support work experience in general administrative work, including at least two years in Human Resources
Language: Fluency in both oral and written communication in English. Knowledge of the local language is an added advantage.
The position is based in Maputo; the incumbent will be responsible for the accountabilities outlined hereunder. The incumbent is expected to take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. Job holder is able to recommend a course of action within their area of expertise and may provide guidance to other staff.
Under the direct supervision of the HR Officer in charge of the section and the overall supervision of the Head of Human Resources, To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
KEY ACCOUNTABILITIES (not all-inclusive)
- Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
- Provide guidance and on–the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
- Liaise with other internal units/offices on HR related matters, i.e. payroll, contracts, etc. and provide necessary information in order to enable timely HR services.
- Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
- Provide administrative support in various HR activities in the areas of work allocated by the professional officer including on boarding of new staff members in compliance with relevant processes and procedures.
- Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
- Draft various HR documentation required for the specific area of work (e.g. employment contracts, transfer letters, training - related documents, etc.) ensuring accuracy and meeting established deadlines.
- Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
- Support staff deployment and related administrative actions including preparation of basic reports, to facilitate efficient HR service enabling WFP to respond quickly to a crisis.
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
OTHER SPECIFIC JOB REQUIREMENTS
- Manage recruitments for positions across the Country Office establishing close coordination with recruiting managers.
- Ensure that vacant national positions are filled properly and timely as per WFP HR Rules and regulations and that related actions are taken.
- Contribute to reviewing recruitment and other business processes and streamlining procedures.
- Ensure recruitment processes are clear and cost-effective methods are employed.
- Ensure the maintenance and usage of roster candidates to expedite sourcing and reduce the number of new vacancies issued.
- Support with management of the recruitment-tracking sheet to be shared regularly with heads of units and SOs.
- Active involvement and contribution in the identification and implementation of local, regional corporate initiatives to strengthen sourcing of talent.
- Work with different stakeholders to continue expanding WFP’s vacancy circulations and finding better recruitment solutions.
- Support in ensuring gender perspectives are incorporated in all areas of our work to achieve gender parity and ensure equal participation of women and men.
- Support with new recruitment/ sourcing strategies/ initiatives that are focused on targeting qualified female candidates and increasing gender balance.
TERMS AND CONDITIONS
Type of contract: Service Contract-SC5
Duration: 12 months, (With possibility of renewal)
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has managed and implemented HR policy and procedures in line with WFPs operating standards
- Has conducted specific HR Services activities such as payroll administration, aspects of recruitment and interviews administration
- Has provided ad-hoc guidance to less experienced staff members
- Has provided briefing to new recruits as part of the onboarding process
- Has gained experience working across a range of WFP contexts and with varying strategic priorities
DEADLINE FOR APPLICATIONS
27 January 2021
Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.