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Reporting Specialist

Rome (Italy)

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Rome (Italy)
  • Grade: Consultant - Contractors Agreement - Consultancy
  • Occupational Groups:
    • Communication and Public Information
    • Documentation and Information Management
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2021-01-28

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IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device


FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are equally encouraged to apply

All applications will be treated with the strictest confidentiality

The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization


Organizational Setting

The Business Development and Resource Mobilization Division (PSR) leads and coordinates the mobilization of voluntary

contributions (currently 60 percent of FAO’s budget) in support of the Organization’s strategic priorities. PSR manages FAO’s relations with resource partners, strategically matching partners’ interests to those of the Organization, and supports the negotiation of agreements. It mounts marketing campaigns around global concerns, provides market and business intelligence and positioning

services to management, as well as resource mobilization capacity development opportunities to decentralized and headquarters

offices. PSR also oversees global programme and project reporting to resource partners. It strives to ensure the highest quality of

development results, by providing project cycle oversight and support, and policy design for operational modalities and outsourcing.

Reporting Lines

The Consultant reports to the Head of the Marketing, Outreach and Reporting Unit (PSRR)

Technical Focus

Report writing and editing

Tasks and responsibilities

The consultant will be asked to perform a selection of the following tasks and responsibilities, depending on the level of the post:

  • Act as a liaison among the various corporate departments and field offices in ensuring that the Organization’s Objectives are reported on in a cross-cutting manner through the management of communications on hunger, food security and malnutrition, rural poverty and resilience, thus improving the visibility of FAO and its resource partners.

  • Write and/or review (and re-write if necessary) the terminal reports of Trust Fund and Technical Cooperation Programme projects in English, French and/or Spanish, in accordance with FAO Reporting and Editorial Guidelines;

  • Analyse the Project Document and liaise with project staff as appropriate, consolidating information provided by technical and operational staff and information available in FPMIS, to integrate missing data and ensure that the indicators, outcome, outputs and impact of the project have been adequately reflected and reported on, providing updated information on sustainability, risk management, lessons learned and follow-up policy recommendations to the Government.

  • Provide organizational, logistical and linguistic management support to the Head of Unit (PSRR) to enhance and promote FAO and Resource Partner visibility related to specific projects, as well as general visibility initiatives on FAO programmes in English, French and/or Spanish, and ensure timely, concise and well researched communications, including the creation and editing of ad hoc content for social media accounts and country and corporate web sites

  • Collaborate with the Business Development and Resource Mobilization Division (PSR) to produce, revise and finalize key resource mobilization outreach and marketing documents, ensuring alignment to FAO standards in line with the requirements of major donors, and to support the official submission of reports and highlight sheets within the given deadline to high-level government officers and Resource Partners.

  • Conduct capacity and needs-based assessments of existing resources and opportunities (in terms materials, experience, knowledge, etc.) in FAO decentralized offices in the areas of reporting, communication and outreach, and develop strategies and provide training and guidance, also through short missions, in support of improving outreach and/or reporting processes, methods and skills and report monitoring.

  • Make recommendations on the establishment of a data base on lessons learned and success stories in close collaboration with colleagues in decentralized offices, based on a review of the results/outcomes/impact available in terminal reports, for online visibility and communication to internal and external stakeholders.

  • Supervise the work of interns and junior editors in English, French and/or Spanish and review reports edited by them to check content, accuracy and formatting.


Minimum Requirements

  • University degree in a discipline relevant to the mandate of the Organization.
  • At least one year (C), five years (B) or 12 years (A) of relevant experience in public and/or private sectors, related to language services, journalism, University-level teaching, or programming, planning and technical cooperation in food and agriculture.
  • Working knowledge of English, French or Spanish; and limited knowledge of one of the other two or Arabic, Chinese or Russian

FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Selection Criteria

  • Knowledge of the global aid architecture and experience in related policy analysis.
  • Work experience in more than one location or area of work; field experience or work experience in a bilateral donor agency an asset.
  • Understanding of the United Nations, the overall multilateral system and national ODA policies essential.
  • Excellent writing and editing skills required.
  • Limited knowledge of French or Spanish would be considered an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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