Supply Chain Manager

 Program Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. The IRC has been working in Uganda since 1998 supporting nationals and refugees and various institutions in the country notably the government, community-based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth. https://www.rescue.org/country/uganda. IRC has a country office in Kampala, a regional office in Kitgum, and Moroto. Given the recent conflict outbreak in South Sudan, IRC reopened the Yumbe Field site office to support refugees being settled in refugee settlement in Yumbe District.

Summary of Responsibilities:

The Supply Chain Manager is an integral member of the management team and reports directly to the Field Coordinator and Management In Partnership (MIP) with the Supply Chain Coordinator. This position is responsible for the management and delivery of effective Supply Chain support in West Nile program in compliance with IRC and donor regulations. Key responsibilities include procurement, transport, inventory, asset management.

The Supply Chain Manager will:

• Collaborate and coordinate with Programs and Finance to ensure integrated and harmonized operational systems in the West Nile Program.
• Collaborate with Finance Manager to ensure that internal controls are met with minimum of bureaucracy.
• Work with West Nile Field Office Supply Chain Staff and Field Coordinator to ensure effectiveness and implementation of the IRC’s standard operating policies and procedures.
• Implement job specific trainings to ensure that Supply Chain staff’ possess the knowledge and skills commensurate with their responsibilities
  
• Responsibilities
• Specific responsibilities include,

COMPLIANCE: 

• ENSURETHAT SUPPLY CHAIN POLICIES AND PROCEDURES ARE IN COMPLIANCE WITH APPLICABLE IRC AND FUNDING SOURCE POLICIES, PROCEDURES AND REQUIREMENTS. ALL STAFF ACT IN ACCORDANCE WITH THE POLICIES.
• Maintain and update donor guidelines related to Supply Chain field (procurement, asset, etc).
• Monitor West Nile Supply Chain sections of budgets and track expenditure. Follow up as necessary including timely information and budgetary comments regarding any realignment
• Finalize Procurement Plans for all grants in West Nile.
• Ensure all donor reports for assets are completed and submitted to the Supply Chain Coordinator.
• Disposal of assets is reviewed annually and donor requirements followed as necessary.
• Familiarize with various donor regulations.

Training & Outreach:

• Proactively develop the skills of IRC staff to understand and utilize Supply Chain tools and services to design and implement quality programming.
• Identify Supply Chain needs and ensure the issues are raised in new budget development.
• Ensure all Supply Chain staff are aware of and in compliance with IRC procurement, asset and stock management, transport, communications, etc, in order for them to clearly share this information.
• Work with program staff towards establishing procurement plans before the start of each grant ensuring they fit the activities in the budget, are donor compliant and realistic in terms of timing
• Ensure monthly Supply Chain reports are submitted from West Nile fields. Review and follow up as necessary.
• Staff Management: 
• Practice excellent human resource management, supporting the development, promotion and retention of a motivated team of qualified and experienced staff.
• Identify staffing and/or skill gaps and see that these gaps/needs are filled and support the recruitment of all Supply Chain staff and provide day to day supervision of department
• Provide feedback through regular performance evaluations.
• Ensure that any staff discipline follows a progressive methodology which provides for clear and structured improvement.
• Develop long term plan for continued quality leadership by providing staff development and succession plans.

Systems:

• Ensure procurement is done according to IRC and/or donor regulations.
• Ensure that staff participating in tender committees are trained and understand their roles.
• Ensure clear delineation of roles for procurement.
• Ensure the update of the pre-selected suppliers list.
• Ensure transport services are cost efficient and reliable.
• Ensure warehouse and stocks are secure, well managed and documented.
• Ensure assets and property are effectively managed, asset list is updated regularly and assets are disposed according to IRC and/or donor regulations.
• Supply Chain works consistently with Security to maintain required security levels, awareness and responsiveness.

Professional Standards:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.These are Integrity, Service, and Accountability.In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.