Internship - Human Resources Section (Contracts Management)
The Hague (Netherlands)
20264 | Registry
Human Resources Section, Registry
The Hague - NL
Deadline for Applications:
31 December 2021
Required Documents for this Application
Please note that you will need to have the following information ready in order to complete your application:
- A completed “Duties and Responsibilities Form” (refer to step 1 on your eRecruitment Profile page).
- Motivation letter (maximum of 400 words in French or English).
- Two reference letters (one academic).
- Scanned copies of university degrees and/or diplomas.
- Scanned copies of official academic transcripts that state your courses, subject, results and completion date.
To participate in containing the COVID-19 spread and in line with the measures adopted by the Host State, the ICC staff members, interns and visiting professional based in The Hague are currently working remotely. Accordingly, the candidates selected for this position are expected to work remotely from within the duty station (The Hague) until the re-opening of the ICC’s premises. They are also expected to work with their own computer and internet connection.
Interns are required to work full time for a period of six months (to be agreed to prior to commencement). Internship placements shall not be extended beyond six months.
The Human Resources Section provides a unified and coordinated approach to HR matters across the Court and carries out all human resources activities in an efficient and timely manner whilst serving as HR advisor to management within the Court.
The Section is one of five sections located in the Division of Management Services. The other four are the Budget Section, the Finance Section, the Safety and Security Section and the General Services Section. The Division also includes an Occupational Health Unit and an Enterprise Resource Planning System (SAP) Team.
Human resources management is a shared responsibility with line managers and the HR Section’s aim is to be a trusted provider of a variety of centralized policy, advisory and administrative services for the Court, its managers and staff. These services include strategic workforce planning and organizational design, job designs and advertisement, recruitment and on-boarding, administration of salaries (payroll), entitlements and benefits (including health insurance and pension contributions), career development and succession planning, performance management, learning and development and HR policy matters and staff issues or conflicts.
The Section consists of two units: the HR Operations Unit and the HR Organizational Development Unit. The HR Operations Unit’s programme of work is all operational aspects of the Section, from recruitment and on-boarding to the administration of salaries, benefits and entitlements for staff members and non-staff (including judges, interns and SSA consultants and contractors). The Unit is responsible for the day-to-day operations and activities related to job design, classification and advertisement of vacancies, recruitment, placement, on-boarding, post management, entitlements and benefits, staff loans and transfers, compensation administration and payroll. The Unit plans, organizes and administers staff services such as health insurance, pension schemes and other social security. The Unit supports the administration and settlement of (HR-related) staff complaints and grievances. The Unit is responsible for the maintenance of related staff data in the Court’s Enterprise Resource Planning system, including staff master data. The HRS Organizational Development Unit is in charge of devising strategies, programmes and policies to ensure that the Court hires and develops the right staff and thus maximizes the return on investment in human resources. Particularly, this includes an organization-wide role in relation to strategic workforce planning, talent management, organizational design, staff training and learning and development programmes and activities, performance management and managerial development.
Duties and Responsibilities
Under the direct supervision of a Human Resources Officer, the intern will perform the following duties:
- Assist with drafting memoranda and letters to staff members related to contract management and payroll issues;
- Assist with preparation of reports for payroll and after payroll related activities;
- Distribute letters and medical insurance cards to staff;
- Assist with drafting of employment statement letters;
- Assist with Pension documents;
- Respond to standard emails queries;
- Focal point for emails related to the medical insurance;
- Create report to track the dependency review for 2017 and update the respective HR focal point;
- Assists with filling and sending Personnel Actions
All Candidates must have a degree or be in the final stages of a relevant study at a recognised university. Candidates are expected to have a very good record of academic performance. Candidates with Law, Human Resources, and Business Administration degrees are strongly encouraged to apply. Other academic qualifications are welcome.
Internship placements focus on candidates in the early stages of their professional careers therefore; practical experience is not an essential prerequisite for selection. However, practical experience that is relevant to the work of the Court may be considered an asset.
Knowledge, Skills and Abilities:
- Able to adapt to multicultural and multilingual working environments.
- Possesses strong teamwork skills (listens, consults and communicates proactively).
- Has acquired a good standard of computer skills (including Microsoft Office applications).
Knowledge of Languages:
Proficiency in one of the working languages of the Court, French or English, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian or Spanish) is considered an asset.
In line with the ICC’s efforts to improve geographical representation among staff, nationals of the countries listed below are strongly encouraged to apply.
Non-represented or under-represented countries at the ICC as of 30 September 2020: Afghanistan, Andorra, Antigua and Barbuda, Austria, Bangladesh, Barbados, Belize, Bolivia, Botswana, Brazil, Bulgaria, Burkina Faso, Cambodia, Cape Verde, Central African Republic, Chad, Chile, Comoros, Congo, Cook Islands, Costa Rica, Cyprus, Czech Republic, Denmark, Djibouti, Dominica, Dominican Republic, El Salvador, Estonia, Fiji, Gabon, Germany, Grenada, Guyana, Guatemala, Honduras, Hungary, Iceland, Kiribati, Japan, Jordan, Latvia, Liberia, Liechtenstein, Lithuania, Luxembourg, Madagascar, Malawi, Maldives, Malta, Marshall Islands, Mauritius, Mexico, Montenegro, Namibia, Nauru, North Macedonia, Norway, Panama, Paraguay, Republic of Korea, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Samoa, San Marino, Seychelles, Slovakia, Suriname, Sweden, Switzerland, Tajikistan, Timor-Leste, Tunisia, Uruguay, Vanuatu, Venezuela, Zambia.
Please note that internship and visiting professional placements at the ICC are unfunded. The ICC is not able to provide participants in the Internship and Visiting Professional Programme with any remuneration, nor is it possible to provide reimbursement for expenses incurred prior, during or after the internship or visiting professional placement.
Applicants must therefore be able to support themselves for the entire duration of their internship or visiting professional placement.
Limited funding may, however, be available through the ICC’s Trust Fund for the Development of Interns and Visiting Professionals, which receives donations from States Parties and other donors.
If funding is available, the Human Resources Section will advertise a funded vacancy announcement in accordance with the terms of reference of the Trust Fund as agreed by the donors.
In order to be eligible for a funded placement, if advertised, the applicant must, among other criteria, be a national from a country that is a State Party to the Rome Statue and appears on the United Nations Statistics Division’s list of developing regions.