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Senior Program Implementation Manager - Beirut

Beirut (Lebanon)

  • Organization: IRC - International Rescue Committee
  • Location: Beirut (Lebanon)
  • Grade: Mid level
  • Occupational Groups:
    • Managerial positions
  • Closing Date:

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Reporting to the Integrated ECD Coordinator, the Administrative Officer will be responsible for all the administrative management of the ECD program.

Major Responsibilities:

ECD program administrative support

  • Provide direct administrative support to ECD team including copying, dissemination of documents, preparation of expense reports, etc. 
  • Produce reports, collect information, compile data, and organize files as requested by the IECD Coordinator.
  • Organize incoming documents to the ECD team members – checking file completion and prioritizing appropriately in order to follow up with the appropriate staff.
  • Book travel arrangements (flights, accommodations, and transportation) as requested by the IECD Coordinator.

Schedule and meeting management

  • Maintain detailed schedule management for IECD Coordinator and ECD team, including local and international travel.
  • Coordinate with relevant regional and HQ ECD staff to schedule all necessary calls/meetings with IRC ECD technical unit, Regional Project Director Sesame Seeds, and Sesame Workshop staff.
  • Coordinate and organize on boarding meetings for new joiners
  • Attend meetings as requested to take notes, produce minutes, and follow up on actions as needed.
  • Maintain and circulate organized meeting notes.

Visitor Management and Event Coordination

  • Manage and maintain detailed visit schedules for all incoming visitors.
  • Maintain detailed visitor tracking log for all program sites.
  • Liaise with security and relevant units for visitor logistics.
  • In coordination with the ECD team and relevant colleagues ensure that all visits have needed documents and briefing notes.
  • Whenever applicable, ensure high-level visits follow appropriate protocol.

Focal point with Shared Services Unit, Finance, and Supply Chain

In coordination with Shared Services Unit:

  • Ensure office equipment is stocked with required supplies (toner, paper etc.) for IRC and Sesame workshop team
  •  Organize ECD team members’ staff and/or external meetings, local and abroad conferences, and workshops, including venue logistics, travel, and transportation  Coordinate international staff benefits (e.g., housing, security) 

In coordination with Finance and Supply Chain:

  • Organize ECD team members’ field visits
  • Coordinate fleet needs and capacity
  • Responsible for payments tracking and communication, including updating the tracking sheet and informing suppliers about transfers and checks readiness for collection
  • Responsible for raising Purchase Requests, and tracking their progress until delivery
  • Track and verify status of spending according to budget lines and timeframe
  • Development of the procurement plan
  • Development of the spending plan
  • Provide support on budget management needs as necessary
  • Provide support on financial management needs as necessary 

Other

  • Support IECD Coordinator to maintain project management tools, systems, and document storage.
  • Other tasks as assigned by the IECD Coordinator.

Key Working Relationships:

  • Position Reports to:  Integrated ECD Coordinator.
  • Position supervises: N/A

Other Internal and/or external contacts:

  • Internal: Finance, Supply Chain, Logistics, and Administrative staff; regional, in-country, and HQ ECD staff.
  • External: Sesame Workshop regionally based staff, all visitors

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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