Senior Coordinator Supply chain
Goma (Congo Democratic)
The Senior Supply Chain Coordinator is a key position for the success and execution of quality programs. IRC defines supply chain as the systems and functions vital for the efficient and qualitative implementation of programs. It includes purchasing, supplies, logistics, inventory management, property and asset management, as well as vehicle fleet management.
The Senior Supply Chain Coordinator, reports directly to the Deputy Country Director, is part of the Field Implementation team of the country program, leads a team of 8 people, 4 of whom are under their direct supervision and 4 in technical supervision, spread over 5 sites. The position is responsible for defining the strategy and organization, planning, implementation and monitoring of supply chain activities at country level, in compliance with IRC standards and taking into account the requirements
of donors. In addition, it takes part in defining the strategy and setting up local partnerships for the country program.
1.Strategy and Organization
The Senior Supply Chain Coordinator is responsible for defining the strategy, capacities and organization of the supply chain vital to support the implementation of the program, for regular projects as well as for emergency interventions.
The SCC participates in the definition and implementation of partnerships with local actors in the Program.
2.Supply Chain planning
The SCC is also responsible for planning and supervises all activities in the logistics chain, in collaboration within internal partners (Field coordinators, etc.) and external.
Supply chain planning consists of the following components: procurement plans, warehousing plans, transportation plans, staffing plans, distribution plans and training plans.
The Senior Supply Chain Coordinator is responsible for developing the country's purchasing and supply strategies. The Senior Supply Chain Coordinator ensures that all country program procurement needs are met, in accordance with IRC standards and procedures, and donor requirements and local and international regulations.
The Senior Supply Chain Coordinator supervises all country program inventory and warehouse operations, the application of IRC procedures and standards, donor requirements and local regulations.
The Senior Supply Chain Coordinator leads the application of the IRC’s country program asset management policies and procedures. The Senior Supply Chain Coordinator lead all aspects of the administrative, financial, capital and operational management of assets, real estate and valuables, in accordance with IRC and donor rules and regulations and local regulations.
The Senior Supply Chain Coordinator oversees and coordinates all IRC vehicle and transport fleet activities in the country. The job holder must ensure that all operations of the IRC fleet are carried out in accordance with IRC standards and procedures relating to vehicles, particularly in terms of supply of vehicles and generators, movement of vehicles, their maintenance and reports, donor requirements and local regulations.
7.Compliance and ethics
The Senior Supply Chain Coordinator is responsible for identifying and analyzing the risks of non-compliance of supply chain processes with regard to IRC procedures and standards, implementing controls, and identifying red alerts. In connection with all processes, to implement corrective action plans for internal and external audit, and to ensure that all activities in the supply chain are conducted in an ethical manner. They are also responsible for ensuring that donors' requirements in terms of logistics management are known and applied in all operations.
8.Staff Performance Management and Development
The Senior Supply Chain Coordination manages his team including recruiting, mentor, evaluating, developing, and retaining talent. So he must:
•Ensure excellent hierarchical management of team members, in particular by setting objectives and work plans and by coordinating regular individualized and planned meetings (1:1).
•Build a supervisory environment, focused on individual and team results, that emphasizes the importance of learning, efficiency, accountability and willingness.
•Communicate regularly with staff and promote positive conflict resolution among team members.
•Promote constructive and congenial partnership between program staff and operational support staff.
The Senior Supply Chain Coordinator works in close collaboration with programs and finance at the national level for the preparation and revision of budgets and the monitoring of operational costs. They ensure that the payment terms of suppliers are respected. They ensure that country reports are submitted on time and assists in data analysis at the national level.