International Operations Specialist
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FAO is committed to achieving workforce diversity in terms of gender and nationality
People with disabilities are equally encouraged to apply
All applications will be treated with the strictest confidentiality
The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization
The Regional Office for Asia and the Pacific (RAP) is responsible for leading FAO’s response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO’s priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the Region and, in collaboration with departments and divisions at Headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RAP also advises on the incorporation of regional priorities into the Organization’s Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAP develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs).
The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.
Within RAP, the Partnership and Field Programme Service provides project cycle operational support and regional project management as well as support on resource mobilization and partnerships in the region. As Budget Holders for regional projects, the Partnership and Field Programme Service has overall responsibilities for managing regional project results in consultation with Lead Technical Officers and project teams within RAP to ensure timely implementation of the project, reporting requirements and the appropriate use of resources. The Partnership and Field Programme Service is also the first port of call to FAO country offices to provide operational support and guidance on project related matters. The Service provides operational review and clearance for all new major country projects developed and engages in monitoring the implementation of country projects and the development of new country (pipeline) projects. The Service may also be called upon to provide emergency operations surge support to the countries in this region—carrying out backstopping missions and working in close coordination and collaboration with the Office of Emergencies and Resilience (OER).
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
The International Operations Specialist is located in RAP Regional Office in Bangkok, Thailand, and/or other duty stations in FAO country offices in the Asia and Pacific Region.
The International Operations Specialist works under the overall guidance of the Assistant Director General/Regional Representative for Asia and the Pacific and the direct supervision and functional guidance of the Senior Field Programme Officer (SFPO)/ Group Leader of the Partnership and Field Programme Service, and/or the Head of Office in FAO country offices. The International Operations Specialist works in collaboration with RAP field programme Officers and/or FAO Representation and project staff, and in consultation with the concerned technical units in RAP and other FAO Divisions, Strategic Programmes and external partners as required.
Project cycle management (PCM), donor compliance, alignment of project actions to PCM guidelines, field programme development, implementation and quality assurance, and supervision and guidance of FAO operational work.
Tasks and responsibilities
The International Operations Specialist will be responsible for supporting the management, day-to-day operations and monitoring of the complete project cycle, from inception to closure, for selected projects operated by the Regional Office for Asia and the Pacific (RAP) and/or country offices. The incumbent will also provide country operational support to selected countries, may be called upon to provide emergency operations surge support to countries in the region, and will assist the SFPO or Head of Office in monitoring project delivery with necessary analysis and recommendations for the region. In particular he/she will:
- assist the SFPO or Head of Office in the overall monitoring of the field programme implementation through FAO corporate management tools (e.g., iMIS, FPMIS, FPSN), and provide regular report of monitoring and give timely operation advice to various budget holders accordingly;
- provide operational support and guidance on project related matters throughout the project cycle, including travel to the field offices as required;
- provide operational support to emergency response and preparedness activities in the region as required;
- strengthen the capacities of relevant FAO teams/personnel on operational issues;
- provide timely operational review of project proposals and prepare for clearance by the SFPO or Head of Office;
- support the implementation of assigned regional and country projects and ensure timely provision of inputs, personnel, equipment and supplies for field projects and ensure timely project implementation; and oversee the finalization of project reports, securing the necessary inputs from technical officers and others;
- participate in multi-disciplinary teams to support the identification and formulation of new Trust Fund projects;
- contribute to the preparation of management reports with data and information related to the delivery of the field programme;
- support the preparation of delivery estimates for the projects and programmes;
- coordinate the collection and consolidation of technical and operations data and other actions in support of field programme quality assurance; and
- prepare draft briefs, reports and other documentation as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
- University degree in business administration or public administration, social science, finance or a related field.
- Minimum 5 years of relevant experience in developing countries related to project or programme management, project operations, project cycle or related area. Experience with FAO or other UN agencies is preferable.
- Working knowledge of English and limited knowledge of French, Spanish, Arabic, Chinese, or Russian. (For PSA only English is required)
FAO Core Competencies
- Results Focus
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
- Prior experience in emergency operations or in project management in emergency contexts is an advantage.
- Demonstrated experience in capacity development is an advantage.
- Knowledge and experience with finance and procurement operations is an asset.
- Knowledge and experience of the Asia Pacific Region is an asset.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency