BACKGROUND: The International Rescue Committee began relief operations in Jordan in 2007 to respond to a massive influx of Iraqi refugees. Today, the IRC’s programming in Jordan is focused on refugees fleeing civil war in Syria. In June of 2012, the IRC opened primary health care clinics in the northern border cities of Mafraq and Ramtha, and a satellite office in nearby Mafraq. Today, the IRC’s programming includes Health, Economic Recovery and Development, Women’s Protection & Empowerment, and Early Childhood Development. **
SCOPE OF WORK:
Based in Amman, Jordan the Grants Manager will provide grant management, business development, and reporting support to the Grants Unit. The Grants Manager will work closely with program staff, finance, and operations to ensure quality management of programs in the portfolio. The Grants Manager is expected to work closely with and report to the Grants Coordinator to ensure that reports are developed and submitted in compliance with donor priorities and requirements, and submit on a timely basis. The Grants Manager will work with the Partnership Unit as it affects sub award management, proposal development, and donor reporting.
Award Management and Compliance
· Act as a focal point for their respective grants portfolio. This includes collaborating with colleagues in Jordan, regionally, with headquarters colleagues, finance, partnership, monitoring and evaluation, communications, and supply chain.
· Submit high quality donor reports, narrative and financial, on a timely basis according to IRC and donor regulations. Ensure all required documents are included, complete, correct and approved by the respective Program Coordinator/s and country management.
· Consistently review compliance requirements to ensure all departments follow accordingly.
· Respond to requests such as budget realignments and other financial or operations requests as needed.
· Maintain knowledge of grant agreement language and regulations, serving as a knowledge resource on assigned donors and escalating questions where needed.
· Raise compliance issues proactively with the Grants Coordinator and the grants focal points at HQ, and respond to the Jordan team enquiries accordingly
· Lead grant opening meetings, quarterly grant review meetings, and grant close out meetings, and circulate minutes and action points.
· Keep the Grants Coordinator informed of any projected inabilities to meet contractual obligations, report submission and spend rates and significant budget variances. Be able to proactively mitigate risks through proposing remedial solutions in consensus with department heads
· Compile and respond to information requests from IRC’s regional, London and NY offices.
· Ensure that all the grant phases are tracked and approved in IRC’s grants tracking system.
· Ensure all soft and hard copies of the grants documents as well as the important correspondences are saved the IRC’s online and paper filing system.
· Prepare monthly reports for finance and regional colleagues, in addition to ensuring that all the grants tools such as the funding tracker and reporting timeline are up to date.
· Prepare notes for the bi-weekly grants meetings with the head offices in NY, UK, and Germany.
· Support high quality proposals and budgets that are relevant to the goals and scope, while including input from key stakeholders (finance, operations, programs, partners, etc.).
· Contribute to all aspects of the proposal development process – including compiling and editing proposal narratives, budgets, and budget narratives, drafting of required annexes, etc.
· Work closely with grant counterparts in NY, London, and Amman to adhere to proposal timelines and requirements.
Position Reports to: Grants Coordinator
Position directly managers: N/A**
Key Internal Contacts:
· Country Program: Grants Manager, Partnership Unit, Program Coordinators, Finance, Supply Chain
· Region/Global: Regional Program Officers, Technical Advisors, Award Management Unit**
· BA required; Master’s Degree a plus, preferably in social studies or a related field; and
· At least 3-4 years of professional work experience (ideally 1-2 years as a manager) with an organization that implements development or humanitarian projects.
Demonstrated Technical Skills:
- Excellent writing, reviewing, and editing skills for reports.
- Demonstrated experience with grants management and business development.
- Experience writing proposals and concept notes for funding highly preferred.
- Proven competency with program design and proposal writing (including logical frameworks).
- Proven competency in budget development and management; including strong Excel skills.
- Proven experience collaborating with local NGOs and community-based organizations.
- Knowledge of donors in the humanitarian and development landscape, such as USAID/PRM, ECHO, UNHCR, UNFPA, DFID, GAC, and other donor rules and regulations.
- Excellent time management and coordination skills. Highly organized to compete with multiple demands at once.
- Ability to work and lead tasks independently while being a strong team player.
- Ability to lead the grants meetings.
Working Environment*:* Standard office working conditions based in the Amman office.