Assistant (Procurement)

OBJECTIVES OF THE PROGRAMME

The role of the Division of Business Operations (BOS) ensures the productivity and transparency of the technical programmes and the implementation of the EPW. BOS oversees budgetary and financial accountability with a risk-based approach to support the management of entrusted resources with close attention to value-for-money principles.BOS implements projects to improve EURO's productivity and ensure financial sustainability of the region's structures; develop a client-oriented culture among the enabling services; strengthen Country Office capacities; and drive strategic initiatives to enhance staff motivation and productivity. BOS strives to strengthen the capacity of the Regional Office to react in an agile way to external and internal changes.

The purpose of the Financial Control and Procurement (FCP) unit is to (1) promote sound financial practices and oversight through an effective internal control framework (2) ensure WHO Financial statements are in line with IPSAS (3) achieve the best value for money through fair, transparent, smooth supply chain process (4) provide reimbursement of a major portion of the expenses for medically recognized health care incurred by staff members and participants.

DESCRIPTION OF DUTIES

The purpose of this post is to support the procurement activities of the technical units, country offices, and geographically dispersed offices (GDOs), in EURO for goods and services with other staff in the team.

Key duties:

1. Review purchase requisitions for goods; process them into purchase orders after checking that all the background and supporting documents are found compliant with rules and regulations. Screen the high value/high risks cases, analyse and refer them to supervisor with recommendations for further action. In case of noncompliance, advise requesting units concerning corrections. Dispatch approved Local POs to requesters. Provide advice on logistics of good.

2. Assist the Procurement Officer with the pre-checks of purchase requisitions for services to ensure compliance with WHO procurement rules and regulations. Advise requesting units concerning necessary corrections.

3. Support the Procurement Officer and other Procurement Assistant for the diverse administrative tasks for the procurement team such as (but not limited to) the development/updating of training materials, checklists, guidance, and templates.

4. In collaboration with the other Assistant Procurements, act as the focal point for all queries related to procurement of services and goods from technical units, country offices and GDOs and brief EURO staff on related issues and procedures. Regularly briefs and provides guidance to staff at all levels on WHO Procurement policy and procedures.

5. Assist procurement activities for emergency projects in close collaboration with WHE. Address queries to WHO OSL email box (Operations Supplies and Logistics).

6. Other ad hoc duties as assigned by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school or equivalent.
Desirable: Relevant higher education. University degree in business administration, accounting or other relevant field and/or formal training in procurement/accounting/finance/administration related fields.

Experience

Essential: At least 5 years of progressively responsible experience in the area of procurement, supply chain and logistics.
Desirable: Experience in an international environment or institution. Relevant experience in WHO or in the UN in the area of procurement, supply chain and/or logistics Experience with Oracle is an advantage.

Skills

EssentialComputer skills: Demonstrated skills and proficiency in the use of spreadsheets, word processing, presentation and web-based software. Experience with an ERP system. Customer oriented attitudeAttention to detailDesirableFormal training in procurement/logistics/accounting/finance/administration, i.e. CIPS (Chartered Institute of Procurement and Supply) Level 2.Experience with Oracle based systems.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment
Producing results

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French,RussianGerman.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at DKK 317,138 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.