Procurement Expert

Eligibility criteria

Minimum age: 35 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

Within the delegated authority and under the supervision of the Programme Managere (PM) or his/her designated mandated representative(s), the Procurement Expert will:

Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors (International Adviser and/or Senior National Staff):

Procurement of Goods, Services and Works

• Contributes to the effective, economical and efficient procurement of goods and services based on the users' requirements by preparing comprehensive pre-qualifications and bid documents as well as work performance statements in accordance with established procurement procedures and National Laws.
• Organizes pre-bid meetings in coordination with user-sections, meetings of the Evaluation Committee and discussions for specific procurement issues.
• Reviews the technical specifications prepared by the users, conduct initial review of technical requirements and facilitate the evaluation of the technical, financial, commercial and legal aspects of bids received, participate in negotiations with such suppliers and contractors on the terms and conditions of offers/proposals as well as evaluating requests for contract amendments on procurement perspective.
• Ensures accurate procurement planning and evaluation by coordinating with concerned user sections, establishing priorities, lead-times and delivery dates, developing and expanding database and reference materials, developing/revising guidelines, procedures and forms for the refinement of the procurement process for both goods and services.
• Establish Long-Term Agreements for regularly used supplies and services.

Database System Maintenance

• Contributes to the effective and efficient maintenance of information/data by properly classifying and maintaining all on-going, completed and in-process goods and service contracts including performance and cost records, list of current and prospective contractors/suppliers, original copies of all service contracts and relevant documents.
• Regularly monitors information maintained and periodically generating statistical reports as well as securing the confidentiality of information such as archives, documents and memoranda related to on-going procurement exercises. Provides similar database system maintenance function with respect to the procurement of goods.

Contract Monitoring and Administration

• Contributes to effective contract monitoring and administration by assisting relevant staff in the monitoring and checking the compliance of all contractual requirements as well as providing clarifications on contract provisions and mediation to Requesting Units in resolving claims/queries made by suppliers and contractors.
• Coordinates with the Evaluation Committee on the conduct of due diligence and vetting process to determine the (i) legal identity; (ii) financial soundness; and (iii) technical capability, based on the established criteria, as part of the pre- or post-qualification process.
• Ensures the Contractor’s compliance with all contractual provisions.
• Monitors fulfillment by the Contractors of all undertakings under the contract, including submission of the applicable liability insurance policies, performance guarantee, and other relevant contractual documents and notifications before commencing performance under the contract.
• Acts as the formal contact point between RAEOA-ZEESM TL and the Contractors from contract award until the goods and services are accepted or completed and closeout.
• Provides advice and general support to the Requesting Units, as necessary, for the efficient administration of the contracts and processing of amendments.

Others

• Ensures facilitation of knowledge building and knowledge sharing focusing on organization of trainings for the operations/projects staff on Procurement, synthesis of lessons learned and best practices in Procurement and sound contributions to knowledge networks and communities of practice;
• Presents regular reports on procurement as required;
• Performs other relevant duties as required.

Qualifications/Requirements Required degree level: Master degree or equivalent Education - Additional Comments:

Advanced higher degree (Master’s or equivalent) in a relevant area, e.g. Business Administration, Procurement, Public Administration, Law, Engineering courses or area related to Procurement.

Required experience: 180 Months Experience remark:

• At least 15 years of professional work experience at the national and/or international level in the procurement of various goods, services and works, or other relevant programmes; experience with 3 is an asset, as is experience working in the UN or other international development organization;
• Experience in the procurement of construction, aviation and marine related services is an advantage.
• Proficiency in current office software applications.
• Procurement accreditation by recognized learning institute and good understanding of National Procurement laws and international trade laws and treaties will be an advantage.
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness;
• Have affinity with or interest in human development and volunteerism as a mechanism for durable development, and the UN System.

Language skills:

• English(Mandatory), Level - Fluent
• Portuguese(Optional), Level - Working Knowledge
• Tetum(Optional), Level - Working Knowledge

Area of expertise: Procurement and contracting, Other premises management/maintenance, supply, or purchasing related experience, Skilled trades Area of expertise details:

• procurement of various goods, services and works
• procurement of construction, aviation and marine-related services
• good understanding of National Procurement laws and international trade laws and treaties

Driving license: No Competencies values:

Adaptability and Flexibility, Commitment to Continuous Learning, Communication, Creativity, Integrity, Leadership, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

Application procedure:

* Not yet registered in the UNV Talent Pool?
Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of
your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly,
select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage
and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 09 March 2021