Senior Assistance - Finance (Payment & Tax)

PURPOSE

Reporting to Operation Manager, the Finance Associate primarily responsible to assist in overseeing the daily operation of the payments and ensure the tax are properly calculated. In this capacity, s/he is expected to ensure appropriate control over the processing of all transactions on the payment system.

S/he ensure Country Team has sufficient cash to for project implementation and monitor the spending on monthly basis. The Finance Associate coordinates the quarterly budget and monthly forecast for project implementation with output leads. The Finance Associate monitors accounts payable and accounts receivable (advances) through aging systems on monthly basis, prepare all financial report as needed.

The Finance Associate will also monitor all financial and tax events, trends, assessments and other relevant financial and administrative concerns within Indonesia Office and advises Operation Manager on possible approaches and solutions.

ENGAGEMENT

• Coordinate with Finance Department at HQ in Seoul, ensuring all transactions are record properly and comply with GGGI regulations, monitor payments made from HQ.
• Coordinate with Banks for any authorization process within GGGI Indonesia, negotiate with CIMB Niaga to get the best rate for transfer from GGGI USD account to IDR account.
• Build and maintain relationships with service or goods providers.
• Coordinate with the tax consultant regarding VAT and Income tax (Article 21, 23 and 26)

DELIVERY

• Prepare payment (authorized in country payment) in the online banking every Tuesday and Thursday, ensure all supporting documents are completely attached and comply with GGGI Finance Regulation and PSAK.
• Assist Operation Manager in budget preparation and monitoring, propose for adjustment for incorrect transactions.
• Develop and implement monthly and quarterly cash forecasting models.
• Manage the preparation and submission of fund requests and forecasting, ensure GGGI Indonesia Country Team has sufficient fund to support the activities and at the same time maintain minimum operating cash balance to avoid excessive balance in GGGI Indonesia Country.
• Monitor foreign currency requirements
• Report on Aged Payables plus other ad hoc reporting where applicable                                                         
• Ensure the accuracy of all withholding tax calculation and in line within the latest regulation from the Tax Office.
• Support the month end process by providing supporting documentation for month end journals
• Maintain banking relationships, update the bank policy and  
• Assist Operation Manager in budgeting process and reporting.
• Ensure all tax receipts sent out to all Individual Consultant/Consulting Firm/Vendors every month.    
• Any other administration support as needed

 The Finance Associate will take responsibility for day to day finance and support a variety of administration activities.

QUALIFICATIONS

• Bachelor’s degree in accounting, finance or related area
• 4 years of substantive relevant experience in finance/accounting
• Qualification in accountancy
• Effective oral and written English skills
• Familiar with withholding tax and Tax Return, preferably has Brevet A and B certificates
• Good level of proficiency in Microsoft Word and Excel
• Good administrative and organizational skills and ability to keep documentation tidy and accessible
• High level of attention to detail and accuracy
• Ability to plan and organize multiple simultaneous tasks efficiently
• Ease in communicating with colleagues and third parties via email
• Ability to work independently and ask for clarification where needed
• Ability to communicate and to work as part of a team
• Experience with Enterprise Resource Planning (ERP) accounting software and E banking

CORPORATE COMPETENCIES

• Understand and actively supports GGGI’s mission, vision and values.
• Promote the optimum use of public resources
• Promote an organizational culture of trust, transparency, respect and partnership.
• Process and share information easily.
• Manage emotions and stress positively, builds rapport and resolves conflict easily.
• Promote creativity and innovation among staff.
• Be able to lead where needed and provide solutions to project-level challenge.