Country Office Supply Chain Manager

Country Office Supply Chain Manager

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.  
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.  
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency. 
In 2003, following the start of foreign military operations in Iraq, DRC became one of the first organisations to provide humanitarian assistance in the country, and now operates in 11 governorates, including Anbar, Baghdad, Babel, Diyala, Duhok, Erbil, Karbala, Kirkuk, Najaf, Ninewa and Salah-al-Din. 

About the job
 
• Responsible for the effective implementation of logistics/procurement systems and functions within geographical area of responsibility with a particular focus on compliance to the Operations Handbook
• Support logistics/procurement staff and functions in all DRC Iraq offices    

Responsibilities: 

People Management
• Lead and manage the Logistics and procurement team (including people planning, performance, well-being and development)

Procurement Co-ordination
• Visit each procurement office to assess full compliance and implementation of Operations Handbook across DRC Iraq country program (country office and all field offices)
• Review ITB (Restricted, National and International) documentation for further endorsement and approval and before advertising or inviting suppliers
• Provide remote support in ITB management (TOC report, technical analysis and contract award)
• Compile monthly reports received from field offices to provide country procurement reports to relevant managers
• Organize procurement trainings for non-logistics staff and small-scale refresher training for procurement staff
• Plan and organize regular supply chain training with relevant participants (supply chain, program, Human Resources and finance) to ensure agreed and uniform systems to be implemented
• Ensure implementation of audit recommendations relating to supply chain/procurement

Fleet management
• Ensure compliance and implementation of Operations Handbook across DRC Iraq country program (country office and all field offices)
• Provide monthly comprehensive country reports on fleet management (costs) to relevant managers
• Advise on any increase/improvement of fleet capacity in country

Asset Management
• Ensure compliance and implementation of Operations Handbook and DRC Dynamics across Iraq country program (country office and all field offices)
• Provide monthly comprehensive country reports on Inventory/Assets to relevant managers
• Implement any available tools to improve the inventory management
• Provide guidance in disposal methods for unused or expired Asset with prior Donor/DRC Country director approval

Warehouse Management
• Ensure compliance and implementation of Operations Handbook across DRC Iraq country program (country office and all field offices)
• Provide monthly comprehensive country report on warehouse inventory to relevant managers (list and stock value in hand)
• Provide guidance in disposal methods for unused or expired commodities with prior donor/DRC Country Director approval

DRC Dynamics ERP System
• Ensure proper application of ERP supply chain processes in the country office and area/base offices
• Apply reports and data analytics from ERP supply chain system to improve supply chain performance    

As Manager, the post-holder is responsible for the following:
• Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
• Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
• Accountable for people management of direct reports, generally at least 4 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
• Accountable for making sound decisions based on DRC policies, Minimum Operating Procedures, Standards, and the advice of technical experts in DRC                                    

Reporting lines 
Reporting to: Head of Support Services –Country Office
Technical Line Manager: Regional Supply Chain Coordinator
Direct reports: Fleet Team Leader, Supply Chain officers and Supply Chain Assistant

About you:
Experience and technical competencies: 
• Minimum 5 years of experience in humanitarian logistics management within the field of supply chain management, fleet management, asset management, and distribution support
• At least 5 years' experience with people management
• Knowledge and experience of dealing with service providers and contractors’ management
• Excellent computer skills in MS Word & Excel, as well as experience working with an ERP system
• Experience with standard procurement procedures and documentation.  
• Experience with construction and site project management
• Experience working in an (I)NGO
• Full professional proficiency in English 

Education: 
•    Master's degree or equivalent in relevant field or social science 
•    Certification in Humanitarian Logistics Supply Chain (desired if no academic degree)    

Languages: 
•    English 

Key stakeholders: 
- Country Support Services Team
- Area/Base Offices supply chain Team
- Budget holders/ project managers
- Project Development Team

In this position, you are expected to demonstrate DRC’ five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  
• Collaborating: You involve relevant parties and encourage feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.  
• Communicating: You listen and speak effectively and honestly.  
• Demonstrating integrity: You act in line with DRC’s vision and values.  

We offer 
Contract length:12 Months
Band:F
Designation of Duty Station:Erbil (with travel to Area/Base offices in North, Central and South of Iraq)
Start date:As soon As Possible

Application process 
Interested? Then apply for this position by clicking on the apply button. 

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered. 

Closing date for applications: 15 March 2021

Note: Due to urgency of this position, applications will be reviewed on rolling basis.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

For further information about the Danish Refugee Council, please consult our website drc.ngo