Human Resources/Admin Officer

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

The HR/Admin Officer is focal person in area office for human resource and administrative tasks; she / he works under direct supervision of support services team leader, with technical support from HR and Admin Manager on technical aspects.

The main objective of HR/Admin Officer is to ensure effective service delivery in the Area Office. The Team leader support services  and HR Manager will work closely with the HR/Admin Officer and support the implementation of HR services.

HR/Admin Officer is involved with nearly all programs and services that relate to an organization’s human resources. Their work, which is often decidedly administrative in nature, involves documenting absences, performance reports, compensation and benefits, terminations, and facilitate recruitments at area level.

Responsibilities:

• Understand standard HR practices, policies and procedures, take primary responsibility to run the HR functions according to the DRC-DDG Operations Handbook;
• Ensure the presence of up-to-date HR documentation and recordkeeping to ensure effective administration and information management;
• Collect HR documents and forms from newly hired employees and file the documents as required;
• Ensure new team member receives required equipment (computer, phone, desk, email addresses, Identity cards etc) on 1st day of reporting;
• Induction/onboarding; In liaison with other departments, arrange for on boarding for all newly recruited staff in their first week as per set guidelines;
• Implement policies on issues like working conditions, performance, equal opportunity, disciplinary process;
• Produce and maintain updated HR and personnel files and regularly update them in soft and hard copies;
• Scan HR-related documents and archive them electronically in an organized manner;
• Ensuring good record of staff attendance sheets, leave request forms, and track staff attendance and leave records;
• Review monthly timesheets, scan and file them electronically;
• Ensure that all staff go through a proper exit process including handover notes, completing the clearance form, completing the online exit interview form, and the exiting debriefs with the line manager and update the HR Department on all exiting staff for payroll updating.
• Support DRC-DDG Mechanism to receive information or complains on misconduct and breach of code of conduct.
• Taking record of incoming and outgoing correspondences and registering them
• Office management and making sure the office environment and guest houses look neat and professional
• Perform any other related activities as assigned by the supervisor relevant to the capacity and role.

Key Deliverables:

• To maintain good record of HR files such as:
• Organized filling system (Personal files, Attendance tracking, Leave management/record, timesheets and etc);
• Systematic onboarding of all new staff
• Scanning and Archiving (Hard and Soft copies)
• Supporting Payroll process
• Providing HR assistance

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies: 

• At least two years of work experience in professional settings;
• Strong communication skills, both verbal and written;
• Experience working in multi-cultural work settings;
• Ability to establish and maintain good working relationships in a multi-ethnic.

Education/qualifications:

• University degree with a focus on business administration and/or human resources management, or similar field.
• Possess excellent written and verbal communication skills in English and Dari/Pashto;
• Basic computer literacy in MS Office packages;
• Well organized and proactive approach to work;
• Highly motivated for his/her professional and academic improvement;

Languages:

• Professionally understand (read and write) Pashto and Dari.
• Excellent understanding of English (Communication and writing skills)

We Offer:

• Salary and conditions will be in accordance with DRC salary scale

Application process:

Interested? Then apply for this position, all applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close 17 March 2021. However, please note due to the urgency of this position, the shortlisting process will be ongoing. Should we find qualified candidates prior to the expiry of this advert, interviews will be held immediately.