Programme Officer - Planning and Programme Support, P-3

Vacancy Announcement

Secretariat of International Renewable Energy Agency (IRENA)

Planning and Programme Support

Publication/Transmission Date\:        3 March 2021

Deadline for application\:                   23 March 2021 (at midnight, Abu Dhabi Time)

Title and Grade\:                                  Programme Officer – Planning and Programme Support

Indicative Annual Salary\:                   USD 62,120 to USD 71,170 and other benefits[1]

Duration of Appointment\:                 Two years with possible extension

Duty Station\:                                       Bonn, Germany 

Entry on Duty\:                                    As soon as possible

The International Renewable Energy Agency (IRENA) is an inter-governmental organisation mandated to promote the widespread and increased adoption and sustainable use of all forms of renewable energy in the pursuit of sustainable development, energy access, energy security and low-carbon economic growth and prosperity. IRENA’s mission is to play a leading role in the ongoing transformation of the global energy system as a centre of excellence for knowledge and innovation, a global voice of renewable energy, a network hub for all stakeholders and a source of advice and support for countries. At present, IRENA has 163 Members (162 States and the European Union) that acceded to its Statute, and 21 additional States in the process of accession and actively engaged.

IRENA Planning and Programme Support office, located in the office of the Director-General, is responsible for internal coordination and the strategic integration of extra-budgetary resources in IRENA’s programmatic work; timely reporting on programmatic matters to governing bodies and individual donors; monitoring and evaluation of Agency work; strengthening IRENA’s presence in Europe; and leading cross-cutting Agency initiatives, including energy transformation in the contexts of climate change and geopolitics, as required.

Under the supervision of the Director, Planning and Programme Support office, the Programme Officer will be responsible for the following duties\:

• Diversification of resource base\: Manage a portfolio of voluntary contributions, including internal and external coordination. Specifically, this will include\:
  1. Develop relations and coordinate with external stakeholders and donors to remain abreast of their emerging priorities and ensure contribution proposals and reporting comply and align with these.
  2. Coordinate internally to ensure timely and accurate processing, implementation and reporting of voluntary contributions. 
  3. Prepare internal and external reports and analysis related to voluntary contributions and extra-budgetary resources of IRENA, in coordination with programmatic divisions and administrative services.
• Resource diversification strategy\: Support the implementation of resource diversification strategy. Specifically, this will include\: 
  1. Produce regular updates on Agency needs for external stakeholders to support increased resource base to deliver on the Agency’s Work Programme and Medium-term Strategy. 
  2. Manage database of the Agency’s resource needs, ensuring these are aligned with Agency priorities, as contained in its Work Programmes and Medium-term Strategy. 
• Programme implementation\: Maintain and continuously improve Agency programmatic monitoring tools and systems. Specifically, this will include\:
  1. Maintain up-to-date information on Programme implementation for timely and accurate reporting to the governing bodies and Senior Management Group as required;
  2. Contribute to Agency-wide programme management tools and system as it relates to Work Programme and Budget and voluntary contributions. 
• Contribute to and perform other duties, as required. Specifically, this would include\:
  1. Provide up-to-date information and written input to the Director of PPS in areas of PPS responsibility. 
  2. Drafting and editing of programme-related reports within the areas of PPS responsibility. 

Competencies

Professionalism\: Analytical skills and ability to provide strategic support in examining complex policy issues, identifying pertinent data, and presenting progressive proposals to inter-governmental forums. Demonstrated capacity to support the engagement of senior stakeholders in discussing strategic and programmatic matters. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; is accurate and pays attention to details; operates in compliance with organisational regulations and rules; takes responsibility for own performance; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication\: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailor language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork\: Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability\: Stands accountable for the accuracy and completeness of information under his/her control and handling of the information in a discreet and confidential manner; takes ownership for all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; supports subordinates, provides oversight and takes ownership of delegated responsibilities and authorities; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;

Qualifications

Education\: Advanced degree in social sciences, public or business administration or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Experience\: A minimum of five years progressively responsible, relevant professional experience. Experience in the international context is necessary, including fundraising and donor relations. Knowledge of and experience with analytical tools for reporting is highly desirable.

Language\: Excellent command of written and spoken English is required. Knowledge of other languages is desirable.

Qualified candidates must apply for the abovementioned vacancy on-line, through IRENA’s recruitment platform, Taleo by submitting a complete and comprehensive CV and a letter of interest, including details of three professional references who will be contacted if their application is shortlisted.

Applications from qualified women are highly encouraged.

Please note that only candidates under serious consideration will be contacted for an interview and will receive notice of the outcome of the selection process.