Program Manager
Harare
- Organization: IRC - International Rescue Committee
- Location: Harare
- Grade: Mid level - Mid level
-
Occupational Groups:
- Project and Programme Management
- Managerial positions
- Closing Date: Closed
In anticipation of funding where
the IRC will implement an 18 months project in Manicaland in partnership with
another INGO, the IRC is looking to recruit a Program Manager (PM). Reporting
to the Deputy Director of Programs (DDP). The PM provides technical oversight
and ensures quality of IRC’s Education in Emergencies (EiE) and Disaster Risk
Management (DRM) project in Chimanimani and Chipinge Districts within
humanitarian/emergency and recovery settings. In close collaboration with the
DDP and the implementing partner, the PM is also involved in program
implementation, budget control and management, program design, concept note and
proposal development, and continuous technical support to EiE and DRM projects,
staff development and supervision, ensuring the budget management and
compliance of the projects. In addition, she/he will represent the IRC at relevant
cluster coordination meetings. The incumbent will be based in Harare with
frequent (50% or more) travel to the field to offer on-the-spot technical
support for improved program start up and delivery.
Key Job functions/responsibilities:
Specific responsibilities
include, but are not limited to:
Actively
contribute to the quality of design, management, and monitoring and
evaluation of emergency EiE and DRM programming in Manicaland.
Represent
IRC’s EiE and DRM programs in relevant Cluster Coordination Meetings.
Collect
relevant and up to date information/data pertaining to emergency
situations in the country.
Document
lessons learned in education and child protection projects and ensure that
lessons are translated into program improvements.
Provide
technical guidance to the project team in close collaboration with
Implementing Partner, DDP and the EiE Technical Advisor and other
colleagues.
Support
the field team to achieve the project objectives on time and on budget.
Contribute
during proposal and business development
Capture
updated information regarding the humanitarian needs of crisis affected
communities.
Develop
concept notes and proposals in response to any possible opportunities in
child protection and education sectors based on the needs on the ground.
Liaise,
coordinate, and work closely with IRC operational staff (i.e. HR, Supply
Chain and Finance) to ensure timely and effective program planning and
implementation, and to jointly address issues affecting program delivery
as they arise
Explore
potential opportunities for the scale up of child protection and education
programming in the new geographic areas where IRC is operational.
At the
request of the DDP, take ownership for miscellaneous tasks or projects not
falling under responsibilities underlined in this job description.
Project Planning and Implementation:
Support
the field team to develop work plans, procurement plans and spending plans
on timely manner and liaise with Harare based SC for procuring of goods
and services with accurate specifications and realistic cost.
Provide
remote and onsite technical support for the quality implementation of
projects in collaboration with the field team and Harare and HQ based
technical teams.
Set up
periodic (bi-weekly) check-in calls/meetings with the field team
(emergency) to update progress, spot bottle necks and suggest and
implement solutions.
Actively
participate in the project cycle meetings to reflect on the needs, success
and challenges of the project and document and apply lessons learned.
Ensure
that EiE Minimum Standards, Child Protection Minimum Standards, and SPHERE
Protection Standards are applied during the design, implementation and
monitoring and evaluation of the projects.
Monitor
budgets versus actual expenditure (BvA) on monthly basis and guide the
field team to take appropriate action based on the status of spending of a
specific project.
Detail
the number of clients in each project with age and gender disaggregated
and file for future use and reporting.
Grant Monitoring and Reporting:
Conduct
regular field supervising visits and provide support for the team in the
field for taking corrective measures.
Document
key findings of the internal and external assessments for planning
purpose.
Review
reports from the field and provide feedback.
Draft/review
reports and share with Grants Unit within the given timeframe.
Work
with the Monitoring, Evaluation, Accountability and Learning (MEAL) Team
to ensure that monitoring and evaluation systems are in place inputs are
provided in timely manner.
Staff Management and Development:
Engage
in technical supervision and training of field staff to fulfil the minimum
skills set across both the child protection and education sectors.
Share
insights on performance management of field staff with the DDP.
Maintain
open and professional relations with team members, promoting a strong team
spirit and providing mentorship to enable staff to optimally perform in
their positions and support them to in following personal staff
development plans.
Representation, Coordination and Advocacy:
Engage
and maintain effective/professional working relationships with key
partners, including donors, government actors, UN agencies, international
and local NGOs, and other relevant actors in emergency and recovery
programs.
Represent
IRC in coordination and working group meetings at appropriate levels to
share experiences and challenges with other actors.
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