Programme Assistant, Knowledge Hub
Abuja
- Organization: UNDP - United Nations Development Programme
- Location: Abuja
- Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Operations and Administrations
- Administrative support
- Project and Programme Management
- PROGRAMME
- Closing Date: Closed
Background
- Data Analysis Unit, which will focus on collection of primary data, establishment and maintenance of a database of ‘development intelligence’, the analysis of the data collected as well reporting of the results. This unit will include five data analysts specializing in the following areas; big data, GIS/geospatial analysis, visualisation, survey methodology and econometrics/social sciences.
- Reporting & Programming Unit, which will produce reports and tools using primary data collected into ongoing and future programming of the entire UN Country Team in the domains of PVE, conflict prevention and human security.
- Partnerships Unit, which will manage strategic partnerships with third party (local) researchers throughout Nigeria, as well as with local and international (academic) institutions for quality assurance of the knowledge products.
Duties and Responsibilities
- Providing daily support on timely execution of project approved work plans;
- Efficient travel arrangements provided for the team as required, ensuring proper use of UNDP resources and client satisfaction;
- Undertake and support project implementation and procurement activities according to UNDP workflows including contracting consultants, institutional contracts and organization of workshops and travel, processing of F10s, DSAs, etc;
- Support the development, management and financial processess of various current and future agreements under different modalities (ICs, LOAs, RPAs, etc.), including but not limited to following necessary processes for the development of ToRs, recruitment stages, payments and disbursements, etc.;
- Maintenance of the internal expenditures control system including timely corrective actions on budget check errors, match exceptions, reversals, as well as cost-sharing deficit and PDR errors;
- Creation of requisitions in Atlas for development projects, registration of goods receipt in Atlas;
- Undertake and keep track of budget checks for requisitions, POs and vouchers;
- Assisting in monitoring the progress throughout the programme, including through relevant project updates required in Atlas, updating of AWPs, etc.;
- Assisting the project manager in coordinating the exchange of information among the programme partners;
- Providing required support in organizing/conducting programme activities;
- Provision of administrative services and financial related services for meetings, seminars, workshops;
- Supporting other programme-related activities as required by the programme management.
Competencies
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Recommends options for addressing work challenges
- Assumes responsibility for decisions and outcome of one’s work
- Engages with other to address job opportunities and challenges
- Demonstrates regular and consistent communication frequency with supervisor and colleagues
- Proactively shares information within and across teams
- Contributes reliable production of knowledge services and transactions
- Embraces new methods
- Recognizes potential road blocks to completing tasks and seeks guidance from supervisors to address issues.
- Based on formal and informal feedback received, takes action to address areas for growth and improvement
- Embraces expanded responsibilities and challenges self to excel
- Accepts responsibility for the outcomes of own work
- Seeks to deepen awareness of organizational policies and procedures and how to interpret directives and requests, in consultation with supervisors and colleagues
Required Skills and Experience
- •High school degree plus at least 5 years of experience or a Bachelor’s Degree with at least 2 years of experience. Degree in Business Administration, Public Administration, Economics, Political Sciences and/or Social Sciences or related field is desirable, but it is not a requirement.
- Proven knowledge and experience working in UN/DP programme/project implemention processes as well as within UN/DP operational structures;
- Proven experience in the use of ATLAS (UNDP ERP system);
- Proven knowledge and experience working with UNDP procurement and financial rules and regulation;
- Excellent organizational skill, service-mind, punctual, self-motivated, and proactive; experience in handling of web based management systems;
- Experience in computer and MS Office package, particularly proficiency in Excel;
- Previous work experience overseeing administrative work and/or logistics support
- Previous experience with the UN System and UNDP
- Fluency in written and spoken English is required.
*QUALIFIED FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY
Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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