Senior Field Coordinator - Yumbe
Bidibidi - Yumbe District
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC has been working in Uganda since 1998. The current program portfolio in Uganda includes health, protection & rule of law, gender-based violence and women’s protection and empowerment, economic recovery and development.
In July 2016, a breakdown in a peace agreement in South Sudan was followed by heavy military exchanges between rival factions. The fighting and violence quickly spread to other states in South Sudan, forcing thousands of refugees to flee to Uganda. The majority of refugees arrive in Uganda through informal border points. A number also reach the country having travelled through the Democratic Republic of Congo (DRC). Refugees cite violence and indiscriminate killing of civilians through nightly attacks on homes and property, unsubstantiated accusations of collaborating with opposition groups and lack of basic needs as reasons for flight. The IRC provides support to refugees in settlements in Omugo, Rhino camp, Bidibidi and Imvepi, Kyaka, Kiryandongo, Kampala, Lamwo serving over 757,000 people, with an estimated annual budget of over $25million.
Building on the achievements of IRC, the Senior Field Coordinator Yumbe under the management of the Deputy Director of Operations, will oversee all field management of IRC’s work in Yumbe, managing senior operations and programs staff. Responsible for over 400 staff and Volunteers in Yumbe. The Senior Field Coordinator Yumbe will work closely with the Kampala team to ensure that the field operations are operationally functional, and programs are of a consistently high quality. The Senior Field Coordinator Yumbe will provide strategic direction and ensure sufficient resources are effectively managed to ensure optimal programming.
- In conjunction with the Deputy Director of Operations, oversee all field operations in Yumbe, provide guidance and support to operations and program teams, supporting capacity development of a new and growing team, and oversee spending and program progress against agreed targets and spending plans.
- In collaboration with DDO, DDP, and Technical Coordinators, organize grant review meetings at field sites, sharing support needs with the operations and program teams in Kampala.
- In collaboration with M&E focal point and Technical Coordinators, support the implementation of a comprehensive monitoring and evaluation system providing insights into delivery of outputs and results at regular intervals.
- Support integration across programs and operations, holding regular coordination meetings and promoting active collaboration across sectors.
- Actively review and participate in program/proposal development to ensure appropriate operations input from the field site. Ensure key support needs for the field site are budgeted in new proposals.
Operations (Supply Chain, IT and HR):
- Managing the Field Coordinator in ensuring that the supply chain functions effectively at the field level, including procurement, stock and asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment).
- Regard for compliance with donor requirements in procurement, ensuring understanding and adherence to IRC SOPs.
- Oversee HR functions at the field level, through the Field Coordinator, including recruitment, contracting and payroll with support from the Kampala HR team.
- Ensure all activities are carried out in accordance with IRC policies and procedures.
Finance and Budget Monitoring:
- Oversee budget expenditures in Yumbe, ensuring a healthy burn rate in line with work plans and agreed deliverables.
- Supervision to ensure expenditures are in line with IRC and donor compliance regulations, eliminating disallowable expenditures and spreading costs strategically across a portfolio of funds.
- Review monthly Budget vs. Actual reports and Budget Expenditure Plans with program and support staff, ensuring that relevant action is taken in a timely fashion.
- Inform senior management of changing budget needs and participate in budget development and revision processes.
- Conduct weekly cash count with Finance Officer.
Systems Compliance and Improvement:
- Assure adherence to IRC global and Uganda specifically finance, logistics, IT, security, communications and HR/administration policies and procedures, including the IRC Way.
Strategy, resourcing, and accountability:
- Contribute to developing and implementing a relevant strategy and resourcing plan, adapting to a changing context, maintaining flexibility and innovation, taking advantage of new opportunities as they arise.
- Maintain good relations with donors present at the field level, developing funding opportunities for program growth and sustainability. Transitioning the program from emergency to longer term sustainable service delivery.
- Working closely with the DDP, Grants Manager and Deputy Director Finance (DDP), ensure that the IRC client responsiveness mechanism is functioning and responsive, regularly reviewing the feedback register to ensure timely and effective responses, adapting programming where appropriate.
- Submit timely and accurate reports, reviewing program, finance, logistics, and HR reports to ensure accuracy before sending to Kampala.
- Support the delivery of punctual donor reporting, ensuring monitoring systems report accurately against deliverables.
Coordination / External Representation:
- Represent the IRC to local government authorities, UN agencies, international organizations, NGOs, donors and other stakeholders at field level.
- Enhance collaboration and maintain good relations contributing to a safe and productive operating environment.
- Share reports regularly with the DLG, OPM, and UNHRC
- Ensure MOU with Yumbe District Local Government, OPM is always updated and valid.
- Oversee all operations and programs heads of departments in Yumbe, facilitate setting annual objectives and monitoring performance against set targets, conducting timely performance evaluations, and taking corrective action as and when required.
- Work with staff to identify training needs, providing coaching and mentoring as required.
- Provide vision, leadership, and direction for staff in new offices, contributing to a safe, respectful, and dynamic working culture.
- Act as the security focal point for Yumbe, with the Field Coordinator responsible for day-to-day monitoring and management of security, regularly reviewing and updating Yumbe Security Management Plan.
- Monitor the security situation, including attending security briefings and maintaining regular contacts with key security focal points in local government and UNHCR, keeping senior management in Kampala and local staff informed of developments.
- Ensure tools for rapid response to security incidents are in place and up to date, including telephone trees and constant companion card, as well as supervising quick and comprehensive incident reporting.
- Ensure staff are trained on, aware of and in compliance with IRC security policies and Yumbe site SMP. Provide a security briefing on arrival for all new staff and visitors.
- Ensure good living conditions for the field staff in all sites.
- Actively liaise with Kampala to ensure basic items are available at the field level.
- Act as focal point for visitors or other organizations staying at the NGO compound, if any.
- University degree level education, or equivalent practical experience.
- At least five years working within a humanitarian agency in a leadership position
- Five years’ experience managing, supervising and developing operational and program staff
- Experience in managing programs in emergency and insecure areas.
- Good understanding of operations (logistics, administration, human resources, IT)
- Strong organizational skills, ability to coordinate and manage a diverse array of responsibilities: programs, logistics, security, finance and operations.
- Demonstrated ability to handle sensitive situations diplomatically and possesses strong communication skills.
- Ability to work well with people of varying backgrounds, cultures, education levels
- Familiarity with the IRC and donors (US, European, UN) policies and regulations
- Excellent computer skills: MS Word, Excel, Power point, Outlook.
- Fluency in spoken and written English
- Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility.
Working Environment Security level yellow. The situation in Yumbe and the whole of West Nile is calm at the moment but across the border in South Sudan remains tense and unpredictable.
Housing: The site is remote and living conditions are basic. Yumbe office has a guest house and limited staff accommodation. Food is the individual’s responsibility.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Deadline for receiving applications is March 21st,2021