Budget and Finance Officer

Dear Prospective Offerors:

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Humanitarian Business and Management Operations (HBMO), is seeking offers from qualified U.S. citizens to provide personal service as a Budget and Finance Officer under a United States Personal Services Contract (USPSC), as described in the solicitation.

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. **

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

**

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list. The selectee will be provided with guidance regarding this registration.

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

HBMO Recruitment Team

E-Mail Address: BHA.HBMORecruitment@usaid.gov

Website: www.BHAjobs.net

Any questions on this solicitation may be directed to the HMBO Recruitment Team via the information provided above.

Sincerely,

Sonja Stroud-Gooden

Contracting Officer

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the Team Leader or designee, the Budget and Finance Officer will perform the following:

At the GS-11 equivalent level:

Budget Execution and Financial Management

● Facilitate the financial components of joint programming between BHA and other parts of USAID, utilizing USAID’s corporate systems such as Global Acquisition and Assistance System (GLAAS) or the Field Support Database.

● Support BHA’s International Development Assistance (IDA), Title II, Development Assistance (DA) and Operating Expenses (OE) Funds.

● Support the preparation of BHA’s submission for the annual Federal Managers Financial Integrity Act (FMFIA) exercise.

● Facilitate and monitor the accruals process on a quarterly basis and provide information and guidance as necessary to BHA staff.

● Coordinate the periodic review of unliquidated balances, including researching and facilitating de-obligations of unliquidated funds as appropriate.

● Help team leadership in managing BHA’s operating expense budget.

● Develop proficiency in all Agency corporate financial and procurement management systems used to manage and program BHA’s funding.

● Assist in monitoring and tracking fund distributions, commitments, and obligations.

● Process financial transactions using BHA’s program management and reporting systems, and the Agency’s financial and procurement systems, as well as reconcile data between the systems to ensure accuracy.

● Maintain budget and finance related records for BHA’s IDA, Title II, DA, and OE resources, including ensuring that funding memos, fund cite cables, interagency agreements, and miscellaneous obligating documents are properly routed, recorded, and stored.

● Assist senior staff as needed on financial systems and processes, including developing and maintaining Standard Operating Procedures for the unit.

● Monitor use of BHA program funds by overseas USAID offices to ensure that resources are fully accounted for and utilized in accordance with BHA’s mandate and consistent with the accounts/appropriations provided to BHA.

● Develop proficiency in basic budgetary and financial management concepts, including principles of appropriations in law, funds control violations, and pertinent USAID budgetary or financial policies.

Financial Reporting and Analysis

● Assist in preparing BHA’s contributions to State/USAID periodic and ad-hoc budget reports and exercises, such as the Annual Operational Plan and Foreign Assistance & Foreign Aid Explorer reporting.

● As needed, provide support to senior team members and team leadership to analyze needs, trends, and available resources, and present such analysis in charts and graphs.

● Assist senior team members to meet regular and ad-hoc budgetary and financial reporting requirements to BHA’s budgetary stakeholders as well as auditors.

● Perform financial data quality assurance and review.

● Satisfy reporting requirements, related to public announcements of humanitarian funding.

● Manipulate and query BHA and USAID corporate systems to produce standard reports and ad-hoc reports, utilizing Microsoft Excel as necessary.

● Research and collect data, using online tools and services, on humanitarian response, early recovery, risk reduction, and resilience funding needs and trends, for senior team members and team leadership.

Budget Formulation and Planning

● Assist senior team members and team leadership in the formulation of annual and supplemental program budget requests, narratives, and supporting materials for humanitarian contingency funding, based on historical trends, projected needs, and knowledge of organizational and USG budgetary priorities, as needed.

● Support the annual internal planning and execution of a complex office budget that consists of reserves for unforeseeable disasters and emergencies, programs to address ongoing emergencies, resilience, early recovery, and disaster risk reduction programs, as well as program support and operational expenses, as needed.

● Assist senior team members and leadership with the preparation and justification of budget requests; research historical trends, and gather and analyze budgetary and financial data, as needed.

● Maintain awareness of the appropriations process and appropriations legislation, including any special language or restrictions pertaining to BHA’s funding that could impact BHA’s programs.

● Support senior team members to develop templates and timelines, and assist in developing guidance for the BHA annual budget allocation process, as needed.

● Assist the development of guidelines for use of funds provided to BHA and set up systems to track them, as needed.

● Support the emergency allocation process, including development of background materials and facilitating allocation meetings as needed.

Other BHA Duties

● Serve, as needed, as an HBMO/BFD representative on technical evaluation panels for BHA solicitations including United States Personal Services Contractors (USPSC’s) and Contracts.

● Serve as the BHA after-hours Duty Officer on a rotational basis, for approximately one week every six months.

● As needed, serve as a member of the Washington-based Response Management Teams (RMTs) which provide services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on RMTs will be varied. RMT service is not a core requirement or expectation for this position, but occasional RMT activations are possible.

● As needed, serve on DARTs which would involve deployment overseas for an extended period. DART service is not a core requirement or expectation for this position, but occasional deployments are possible.

● Attend team, Division, Bureau, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings.

● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.

● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and bureau objectives.

● Engage in at least one workforce diversity initiative/activity focused on helping to improve the organization culture. Attend and actively participate in diversity and harassment training opportunities, brown bag sessions or focus group discussions.

● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System (CPARS/APARS). They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

At the GS-12 equivalent level: (If the PSC is promoted during contract performance)

Budget Formulation and Planning

● Support the formulation of annual and supplemental program budget requests, narratives, and supporting materials for BHA funding, based on historical trends, projected needs, and knowledge of organizational and USG budgetary priorities.

● Support the preparation and justification of external budget requests, including providing written materials for team leadership to provide briefings to BHA’s budgetary stakeholders, such as USAID’s Office of Budget and Resource Management, the State Department’s Office of U.S. Foreign Assistance Resources, the White House Office of Management and Budget, and U.S. Congress.

● Work closely with BHA’s geographic staff to understand BHA’s programming priorities and develop materials to advocate for BHA’s budget with external budgetary stakeholders based on these priorities.

● Coordinate closely with counterparts across BHA on budget formulation and justification.

● In coordination with BHA’s policy team, track the appropriations process and analyze appropriations legislation, including any special language or restrictions pertaining to BHA’s funding that could impact BHA’s programs.

● Support the annual internal planning and execution of a complex office budget that consists of reserves for unforeseeable disasters and emergencies, programs to address ongoing emergencies, resilience, early recovery, and disaster risk reduction programs, as well as program support and operational expenses.

● Develop templates, timelines, and guidance for the BHA annual budget allocation process, and assist in communicating these to BHA’s staff.

● Support the development of guidelines for use of funds provided to BHA and set up systems to track them.

● Track the status of BHA’s resources, provide regular budget status updates to HBMO and BHA team leaders, and advise on budget reallocations as a result of new disasters, shifting needs and priorities, or budgetary developments.

● Formally and informally communicate to BHA’s internal budget stakeholders on BHA’s budget position, priorities, and plans, both in writing and verbally.

● Facilitate the financial components of joint programming between BHA and other parts of USAID, utilizing USAID’s corporate systems such as GLAAS or the Field Support Database.

● Support BHA’s internal control processes, especially as they relate to financial management of BHA’s resources.

● Draft and prepare BHA’s submission for the annual Federal Managers Financial Integrity Act exercise.

● Facilitate and monitor the accruals process on a quarterly basis and provide information and guidance as necessary to BHA staff.

● Coordinate the periodic review of unliquidated balances, including researching and facilitating de-obligations of unliquidated funds as appropriate.

● Support the emergency allocation process, including development of background materials and facilitating allocation meetings as needed.

Budget Execution and Financial Management

● Develop expertise in all Agency corporate financial and procurement management systems used to manage and program BHA’s IDA, Title II, DA and OE funding.

● Facilitate the apportionment and allotment of BHA’s funding.

● Process financial transactions using BHA’s program management and reporting system, and the Agency’s financial and procurement systems, as well as reconcile data between the systems to ensure accuracy.

● Maintain budget and finance related records for BHA’s program funds.

● Provide limited technical support to BHA staff on the use of BHA’s program management and reporting system and Agency financial and procurement systems; develop written procedures and guidelines for users specific to BHA’s unique business process needs.

● Facilitate the financial components of joint programming between BHA and other parts of USAID, utilizing USAID’s corporate systems such as GLAAS or the Field Support Database.

● Advise on, review, and facilitate clearance and processing of emergency-based reimbursable agreements with other federal agencies during disasters.

● Negotiate and facilitate transfers to/from other federal agencies, as needed.

● Support BHA’s internal control processes, especially as they relate to financial management of BHA’s program funds and support the preparation of BHA’s submission for the annual Federal Managers Financial Integrity Act exercise.

● Monitor the use of BHA program funds by overseas USAID offices to ensure that resources are fully accounted for and utilized in accordance with the BHA’s mandate and consistent with the accounts/appropriations provided to BHA.

● Coordinate and monitor the accruals process on a quarterly basis and provide information and guidance as necessary to BHA staff.

● Coordinate the annual review of unliquidated balances, including researching and facilitating de-obligations of unliquidated funds as appropriate.

● Support the team leadership with the management of BHA’s operating expense budget.

Financial Reporting and Analysis

● Meet regular budgetary and financial reporting requirements to BHA’s budgetary stakeholders as well as auditors.

● Perform financial data quality assurance and review.

● Prepare reports in response to ad hoc inquiries from BHA staff, BHA’s budgetary stakeholders, and auditors.

● Prepare BHA’s contributions to State/USAID budget reports and exercises, such as the Annual Operational Plan.

● Satisfy reporting requirements related to public announcements of BHA funding.

● Coordinate the reporting of BHA financial data via USAID corporate systems to public open data platforms, including the development of guidance and procedures to ensure that the publication of BHA data in the public realm is appropriately streamlined, protected, accurate, and representative.

● Manipulate and query BHA and USAID corporate systems to produce standard reports and ad hoc reports, utilizing Microsoft Excel as necessary.

● Interface with systems development teams to define financial data and reporting requirements, and ensure systems are designed to capture necessary data.

● Analyze needs, trends, and available resources, and present such analysis in verbal and written briefings, charts, and graphs, either to support strategic planning of BHA teams.

Representation

● Represent HBMO/BFD in meetings with colleagues across BHA to discuss and resolve complex, competing priorities and challenges.

Other Duties

● Serve, as needed, as Program Support representative on technical evaluation panels for BHA solicitations including PSCs and Contracts.

● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.

● As needed, serve as a member of the Washington-based RMTs which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied. RMT service is not a core requirement or expectation for this position, but occasional RMT activations are possible.

● As needed, serve on DARTs which would involve deployment overseas for an extended period. DART service is not a core requirement or expectation for this position, but occasional deployments are possible.

● As needed, may serve on temporary detail within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

● Attend team, Division, Bureau, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings.

● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.

● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and bureau objectives.

● Engage in at least one workforce diversity initiative/activity focused on helping to improve the organizational culture. Attend and actively participate in diversity and harassment training opportunities, brown bag sessions or focus group discussions.

● Become certified and serve as an AOR/COR, as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in CPARS/APARS. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

At the GS-13 equivalent level: (If the PSC is promoted during contract performance)

Budget Formulation and Planning

● Oversee the formulation of annual and supplemental program budget requests, narratives, and supporting materials for BHA funding, based on historical trends, projected needs, and knowledge of organizational and USG budgetary priorities.

● Provide expert advice on the preparation and justification of external budget requests, including providing written and verbal briefings to BHA’s budgetary stakeholders, such as USAID’s Office of Budget and Resource Management; the State Department’s Office of U.S. Foreign Assistance Resources; the White House Office of Management and Budget; and U.S. Congress.

● Work closely with BHA’s geographic office staff to understand BHA’s programming priorities and advocate for BHA’s budget with external budgetary stakeholders based on these priorities.

● Coordinate closely with counterparts across BHA and USAID on budget formulation and justification.

● In coordination with BHA’s policy team, track the appropriations process and analyze appropriations legislation, including any special language or restrictions pertaining to BHA’s funding that could impact BHA’s programs.

● Support the annual internal planning and execution of a complex office budget that consists of reserves for unforeseeable disasters and emergencies, programs to address ongoing emergencies, resilience and early recovery programming, disaster risk reduction programs, as well as program support and operational expenses.

● Develop templates, timelines, and guidance for the BHA annual budget allocation process, and communicate these to BHA’s staff.

● Advise BHA Senior Management during the annual budget allocation process and facilitate the allocation of budgets to divisions and teams once budgets are approved.

● Support the development of guidelines for use of BHA funds and set up systems to track them.

● Track the status of BHA’s resources, provide regular budget status updates to BHA senior management and team leaders, and advise on budget reallocations as a result of new disasters, shifting needs and priorities, or budgetary developments.

● Formally and informally communicate to BHA’s budget stakeholders on BHA’s budget position, priorities, and plans, both in writing and verbally.

Budget Execution and Financial Management

● Develop expertise in all Agency corporate financial and procurement management systems used to manage and program BHA’s IDA, Title II, DA, and OE funding.

● Facilitate the apportionment and allotment of BHA’s funding.

● Process financial transactions using BHA’s program management and reporting system, and the Agency’s financial and procurement systems, as well as reconcile data between the systems to ensure accuracy.

● Maintain budget and finance related records for BHA’s program funds.

● Provide limited technical support to BHA staff on the use of BHA’s program management and reporting system and Agency financial and procurement systems; oversee the development of and provide quality assurance on written procedures and guidelines for users specific to BHA’s unique business process needs.

● Serve as the team’s expert on BHA budget and finance requirements and processes across the area of responsibility, including guiding or leading team members on projects at the Team Leader’s direction.

● Train junior staff as needed on financial systems and processes, including developing and maintaining Standard Operating Procedures for the unit.

● Facilitate the financial components of joint programming between BHA and other parts of USAID, utilizing USAID’s corporate systems such as GLAAS or the Field Support Database.

● Advise on, review, and facilitate clearance and processing of emergency-based reimbursable agreements with other federal agencies during disasters.

● Negotiate and facilitate transfers to/from other federal agencies, as needed.

● Support BHA’s internal control processes, especially as they relate to financial management of BHA’s program funds and support the preparation of BHA’s submission for the annual Federal Managers Financial Integrity Act exercise.

● Educate BHA’s global workforce on basic budgetary and financial management concepts, such as the principles of appropriations law, funds control violations, and pertinent USAID budgetary or financial policies, through briefings or meetings.

● Monitor the use of BHA program funds by overseas USAID offices to ensure that resources are fully accounted for and utilized in accordance with BHA’s mandate and are consistent with the accounts/appropriations provided to BHA.

● Coordinate and monitor the accruals process on a quarterly basis and provide information and guidance as necessary to BHA staff.

● Coordinate the annual review of unliquidated balances, including researching and facilitating de-obligations of unliquidated funds as appropriate.

● Advise team colleagues in overseeing BHA’s operating expense budget.

Financial Reporting and Analysis

● Meet regular budgetary and financial reporting requirements to BHA’s budgetary stakeholders as well as auditors.

● Perform financial data quality assurance and review.

● Prepare reports in response to ad hoc inquiries from BHA staff, BHA’s budgetary stakeholders, and auditors.

● Prepare BHA’s contributions to State/USAID budget reports and exercises, such as the Annual Operational Plan.

● Satisfy reporting requirements related to the public announcements of BHA funding.

● Coordinate the reporting of BHA financial data via USAID corporate systems to public open data platforms, including the development of guidance and procedures to ensure that the publication of BHA data in the public realm is appropriately streamlined, protected, accurate, and representative.

● Manipulate and query BHA and USAID corporate systems to produce standard reports and ad hoc reports, utilizing Microsoft Excel as necessary.

● Interface with systems development teams to define financial data and reporting requirements, and ensure systems are designed to capture necessary data.

● Independently and proactively analyze humanitarian, resilience and early recovery needs, trends, and available resources, and present such analysis in verbal and written briefings, charts, and graphs, either to support strategic planning of BHA teams or communicate to leadership or external audiences.

Representation

● Represent HBMO/BFD in meetings with colleagues across BHA and USAID to discuss and resolve complex, competing priorities and challenges as they arise.

● Participate in other interagency and partner-wide meetings as assigned by the Team Leader.

● Independently represent humanitarian interests in a wide range of senior-level for a across bureaus at USAID, as well as the desk officer level within the USG interagency, especially to influence policy and reconcile conflicts related to budget.

Other Duties

● Serve, as needed, as Program Support representatives on technical evaluation panels for BHA solicitations including PSC’s and Contracts.

● Serve as the BHA after-hours duty officer on a rotational basis, for approximately one week every six months.

● As needed, serve as a member of the Washington-based RMTs which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will be varied. RMT service is not a core requirement or expectation for this position, but occasional RMT activations are possible.

● As needed, serve on DARTs which would involve deployment overseas for an extended period. DART service is not a core requirement or expectation for this position, but occasional deployments are possible.

● As needed, may serve on temporary detail within the office, not to exceed six months. Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

● Attend team, Division, Bureau, and other meetings as assigned by the Team Leader and, when necessary, prepare summaries of these meetings.

● Consistently model behaviors that demonstrate a commitment to fostering a non-hostile work environment free of discrimination, bias, unfairness, exclusion, offensive behaviors and harassment of any kind.

● Contribute to a collaborative, respectful, and professional work environment by demonstrating partnership and teamwork to accomplish team, office, and bureau objectives.

● Engage in at least one workforce diversity initiative/activity focused on helping to improve the organizational culture. Attend and actively participate in diversity and harassment training opportunities, brown bag sessions or focus group discussions.

● Become certified and serve as an AOR/COR, as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in CPARS/APARS. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements set forth in the COR designation letter and the AOR designation letter.

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

For the GS-11 equivalent level:

Bachelor’s degree in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field plus three (3) years of experience working in management, budget, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field. Experience with MS Excel is required.

OR

Master's degree in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field plus two (2) years of experience working in management, budget, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field. Experience with MS Excel is required.

For the GS-12 equivalent level:

Bachelor’s degree in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field plus five (5) years of progressively responsible experience working in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field. Experience with and strong interest in MS Excel and information or financial management systems is required.

OR

Master’s Degree in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field plus three (3) years of progressively responsible experience working in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field. Experience with and strong interest in MS Excel and information or financial management systems is required.

For the GS-13 equivalent level:

Bachelor’s degree in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field plus seven (7) years of progressively responsible experience working in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field. Experience with and strong interest in MS Excel and information or financial management systems is required.

OR

Master’s Degree in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field plus five (5) years of progressively responsible experience working in management, budgeting, finance, accounting, international relations, humanitarian assistance, international development, and/or a related field. Experience with and strong interest in MS Excel and information or financial management systems is required.

SELECTION FACTORS

(Determines basic eligibility for the position. Offerors who do not meet all of the selection factors are considered NOT qualified for the position.)

● Offeror is a U.S. Citizen.

● Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements.

● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted.

● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented Information level clearance as provided by USAID.

● Must not appear as an excluded party in the System for Award Management (SAM.gov).**

● Satisfactory verification of academic credentials.**

OFFEROR RATING SYSTEM

The offeror rating system factors are used to determine the competitive ranking of qualified offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

Professional Experience (40 points)

GS-11 equivalent level

Budget Formulation and Execution Experience (10 points)

● Experience with the federal or corporate budget formulation process.

● Experience with supporting the execution of a complex organizational budget.

● Experience in analyzing spending trends and forecasting budgetary requirements.

● Experience with processing transactions in and preparing reports from budgetary, financial, accounting and procurement systems, including writing Standard Operating Procedures or guidance.

● Experience researching, reviewing, evaluating, analyzing work processes and budgetary and financial operations of an organization.

Financial Reporting, Analysis, and Communications (10 points)

● Experience in drafting budgetary or financial documentation, correspondence, and/or reports.

● Experience conducting independent budgetary or financial data queries and analysis across multiple systems, using data to respond to ad-hoc inquiries or routine budgetary or financial reporting requirements.

● Experience communicating complex budgeting or financial concepts to an audience of non budget/non-financial professionals, using a variety of presentation formats.

● Expertise in analyzing and presenting data using MS Excel.

Teamwork and Problem-Solving (20 points)

● Experience serving on a cross-functional team that shares workload; working as part of a team in a dynamic, fast-paced, and demanding environment; contributing to team-building and team results.

● Experience establishing and maintaining positive working relationships; facilitating amicable resolution of competing or conflicting interests among parties whose cooperation is needed to meet an objective.

● Experience interacting effectively in situations where frequent changes, delays, or unexpected events arise that cause major shifts in priorities, timetables, or work assignments.

● Demonstrated skills and/or experience in developing trusting, productive working relationships with key stakeholders, subordinates, colleagues, and supervisors to achieve goals and objectives.

GS-12 equivalent level

Budget Formulation and Execution Experience (15 points)

● Experience with the federal or corporate budget formulation process, including providing senior leadership with analysis, advice and guidance on budget request amounts, priorities, and strategies.

● Experience with supporting the execution of a complex organizational budget that includes recurring needs with contingencies, preferably with a focus on humanitarian response, early recovery, risk reduction, resilience, or contingency budgeting.

● Experience in coordinating a budget allocation process within an operating unit, including developing a process and templates to collect inputs that will facilitate measurement of tradeoffs and priority investments. Experience in analyzing spending trends and forecasting budgetary requirements.

● Experience in federal appropriations law, and in applying principles of appropriations law and agency budgetary and financial policy to budgetary decisions and business processes.

● Experience with processing transactions in and preparing reports from budgetary, financial, accounting and procurement systems, including writing Standard Operating Procedures or guidance for using such systems.

● Experience researching, reviewing, evaluating, analyzing work processes and budgetary and financial operations of an organization in order to provide management with recommendations for improving organizational effectiveness, strengthening internal controls, and ensuring adherence to legislative or policy requirements.

Financial Reporting, Analysis, and Communications (15 points)

● Experience in drafting a wide variety of budgetary or financial documentation, correspondence, and reports involving both technical and specialized terminology for a diverse array of audiences, including senior management of an organization.

● Experience conducting independent budgetary or financial data queries and analysis across multiple systems, using data to respond to ad-hoc inquiries or routine budgetary or financial reporting requirements.

● Experience communicating complex budgeting or financial concepts to an audience of non budget/non-financial professionals, using a variety of presentation formats.

● Expertise in analyzing and presenting data using MS Excel.

Teamwork and Problem-Solving (10 points)

● Experience serving on a cross-functional team that shares workload; working as part of a team in a dynamic, fast-paced, and demanding environment; contributing to team-building and team results.

● Experience working on budgetary or financial issues in an organization where staff might be temporarily reassigned to focus on organizational priorities.

● Experience in researching and resolving complex budgetary challenges, negotiating solutions among a variety of stakeholders.

● Experience establishing and maintaining positive working relationships; facilitating amicable resolution of competing or conflicting interests among parties whose cooperation is needed to meet an objective; interacting effectively in situations where frequent changes, delays, or unexpected events arise that cause major shifts in priorities, timetables, or work assignments; persuading and/or inspiring others to adopt new methods, procedures, or techniques to improve operations; and developing trusting, productive working relationships with key stakeholders, subordinates, colleagues, and supervisors to achieve goals and objectives.

GS-13 equivalent level

Budget Formulation and Execution Experience (15 points)

● Experience with the federal or corporate budget formulation process, including providing senior leadership with analysis, advice and guidance on budget request amounts, priorities, and strategies.

● Experience with supporting the execution of a complex organizational budget that includes recurring needs with contingencies, preferably with a focus on humanitarian response, early recovery, risk reduction, resilience and/or contingency budgeting.

● Experience in coordinating a budget allocation process within an operating unit, including developing a process and templates to collect inputs that will facilitate measurement of tradeoffs and priority investments. Experience in analyzing spending trends and forecasting budgetary requirements.

● Experience in federal appropriations law, and in applying principles of appropriations law and agency budgetary and financial policy to budgetary decisions and business processes.

● Experience with processing transactions in and preparing reports from budgetary, financial, accounting and procurement systems, including writing Standard Operating Procedures or guidance for using such systems.

● Experience researching, reviewing, evaluating, analyzing work processes and budgetary and financial operations of an organization in order to provide management with recommendations for improving organizational effectiveness, strengthening internal controls, and ensuring adherence to legislative or policy requirements.

Financial Reporting, Analysis, and Communications (15 points)

● Experience in drafting a wide variety of budgetary or financial documentation, correspondence, and reports involving both technical and specialized terminology for a diverse array of audiences, including senior management of an organization.

● Experience conducting independent budgetary or financial data queries and analysis across multiple systems, using data to respond to ad-hoc inquiries or routine budgetary or financial reporting requirements.

● Experience communicating complex, error-free budgeting or financial concepts to an audience of non budget/non-financial professionals, using a variety of presentation formats.

● Expertise in analyzing and presenting data using MS Excel.

Teamwork and Problem-Solving (10 points)

● Experience serving on a cross-functional team that shares workload; working as part of a team in a dynamic, fast-paced, and demanding environment; contributing to team-building and team results.

● Experience working on budgetary or financial issues in an organization where staff might be temporarily reassigned to focus on organizational priorities.

● Experience in researching and resolving complex budgetary challenges, negotiating solutions among a variety of stakeholders.

● Experience establishing and maintaining positive working relationships; facilitating amicable resolution of competing or conflicting interests among parties whose cooperation is needed to meet an objective; interacting effectively in situations where frequent changes, delays, or unexpected events arise that cause major shifts in priorities, timetables, or work assignments; persuading and/or inspiring others to adopt new methods, procedures, or techniques to improve operations; and developing trusting, productive working relationships with key stakeholders, subordinates, colleagues, and supervisors to achieve goals and objectives.

Interview Performance (40 points)**

Satisfactory Professional Reference Checks (20 points)**

Total Possible Points: 100

BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks.

Offerors are required to address each factor of the Offeror Rating System in their resume, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to address the selection factors and/or Offeror Rating System factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The most qualified offerors may be interviewed and required to provide a writing sample. BHA will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for offerors being considered for selection. Note: Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies become available during future phase of the selection process.

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.

2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms.

Additional documents submitted will not be accepted.

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

DOCUMENT SUBMITTALS

Via email: BHA.HBMORecruitment@usaid.gov